MORRISON AND MARY WILEY LIBRARY FREEDOM OF INFORMATION ACT

3/5/07

 

I.   A brief description of our public body is as follows:

 

A.     Our purpose is to provide materials and services for the recreational, social, informational

and educational needs of the community.

 

B.     An organizational chart is attached.

 

C.     The total amount of our operating budget for                 is: $ __________.

 

Funding sources are provided by farm property, state and federal grants, fines, charges and

       donations. 

D.     The office is located at this address: 

 

206 West Main

Elmwood, Il 61529

 

E.   We have the following number of persons employed:

       1.  Full-time           0

       2.  Part-time          5

 

F.      The following organization exercises control over our policies and procedures: The

Morrison and Mary Wiley Library Board of Trustees, which meets at least ten times a year on the first Monday of each month at 4 PM, at the library.

 

Its members are: William Wagner, President; Harold Jehle, Secretary and Treasurer; Pam Paige, Harry McFall III, Jean Ann Plym, Billie Schultz and Mary Ann Hanlin.

 

G.     We are required to report and be answerable for our operations to:  Illinois State

Library, Springfield, Illinois. Its members are the State Librarian, the Secretary of State; the Director of the State Library and various other staff.

 

II.    You may request the information and the records available to the public in the following  manner:

 

A.  Use request form (see attached).

 

  1. Your request should be directed to William Wagner, President of the Library Board of

Trustees.

 

  1. You must specify the records requested to be disclosed for inspection or to be copied. If

you desire that any records be certified, you must specify which ones.

 

  1. To reimburse us our actual costs for reproducing and certifying (if requested) the records,

you will be charged the following fees:

 

.

MORRISON AND MARY WILEY LIBRARY FREEDOM OF INFORMATION ACT (CONT.)

 

 $   .20 per page for employee copied records

                 $ 1.20 per page for certification of records

 

  1. The office will respond to a written request within seven working days or sooner if

possible.  An extension of an additional seven working days may be necessary to properly respond.

 

  1. Records may be inspected or copied.  If inspected, an employee must be present

throughout the inspection.

 

       You may appeal the decision to William Wagner of the Library Board of Trustees.

 

  1. The records are located at the library.  The time the records will be available will be

arranged.

 

III.  Certain types of information maintained by us are exempt from inspection and copying.

       However, the following types or categories of records are maintained under our control:

 

A.        Monthly Financial Statements

B.         Annual Receipts and Disbursements Reports

C.         Budget and Appropriation Ordinances

D.        Levy Ordinances

E.         Operating Budgets

F.         Annual Audits

G.         Minutes of the Board of Library Trustees

H.        Library Policies, including Materials Selection

I.          Annual Reports to the Illinois State Library

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MORRISON AND MARY WILEY LIBRARY ORGANIZATIONAL CHART/SEVEN MEMBER BOARD

 

                                               

Board of Library Trustees

 

Bill Wagner, President

Harold Jehle, Secretary/Treasurer

Pam Paige, Trustee

Harry McFall III, Trustee

Mary Ann Hanlin, Trustee

Billie Schultz, Trustee

Jean Ann Plym, Trustee

 

 

 

 

 

Mary Stenwall, Head Librarian

 

 

 

        Michelle Armbruster          Carroll Inskeep              Pat Keefer        Carol Kjellenberg

            Librarian                           Librarian                     Librarian               Librarian

               

 

 

 

MORRISON AND MARY WILEY LIBRARY ORGANIZATIONAL CHART/FIVE MEMBER BOARD

 

 

                                               

Board of Library Trustees

 

Robert Howard, President

Harold Jehle, Secretary/Treasurer

Wayne Slone, Trustee

Pam Paige, Trustee

Harry McFall III, Trustee

 

 

 

 

Mary Stenwall, Head Librarian

 

 

Michelle Armbruster, Bookkeeper

 

     Michelle Armbruster            Carroll Inskeep              Pat Keefer                     Carol Kjellenberg

             Librarian                          Librarian                    Librarian                            Librarian

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MORRISON AND MARY WILEY LIBRARY FREEDOM OF INFORMATION REQUEST

 


Requestor’s Name (or business name, if applicable)        Date of Request            Phone number

 

 


Street Address                                                              Certification requested:

 

             Yes                             No

 


City                  State                 Zip

 

 


Description of Records Requested:

                                                                                                                                                                                                                                                                                                                                                                                                                                               

 


Library Response (Requestor does not fill in below this line)

 


A        

P

P          (  )        The documents requested are enclosed.

R          (  )        The documents will be made available upon payment of copying costs

O                     $                      .

V         (  )        You may inspect the records at                                                             

E                      on the date of                            .

D

 

 

            (  )        The request creates an undue burden on the public body in accordance with

Section 3(f) of the Freedom of Information Act, and we are unable to negotiate a more reasonable request.

D                    

E          (  )        The materials requested are exempt under Section 7                     of the

N                     Freedom of Information Act for the following reasons:    

I                                                                                                                                              

E                                                                                                                                             

D           

Individual(s) that determined request to be denied:                                                                                                                                               ______                        .

(  )        Request delayed, for the following reasons (in accordance with 3(d) of the                       FOIA):                                     .  You will be notified by the date of                               as to the action taken on your request.

 

The information required by this form is MANDATORY in order to comply with 5 ILCS 140/1.  Failure to so provide may result in this form not being processed.

 


FOIA  Officer