MORRISON AND MARY WILEY LIBRARY GIFTS TO THE LIBRARY POLICY
3/5/07
General
The Morrison and Mary Wiley Library is grateful for gifts
and its collection has been
enriched by donations of
materials, as well as contributions. Through
donors, the library has been
able to acquire materials
which could not have been purchased otherwise.
The library staff can
supply, upon request, a list
of needed materials for consideration by the donor.
Donation of Materials
In accepting a gift of materials, the library reserves
the privilege of deciding whether
items donated should be added
to the collection. Out of the many books
and other materials
which citizens so generously
give, a considerable proportion can be used.
Some cannot, because
any library material, though
of value in itself, may be: (1) a
duplicate of an item of which the
library already has a
sufficient number; (2) outdated—interesting, but not of sufficient present
reference or circulating
value to the library; and/or (3) in poor condition--which would not justify
the expense of processing it
(cataloging and preparing it for circulation). The material will be
judged by the same standards
of selection as those applied to the purchase of new materials. The
Morrison and Mary Wiley
Library accepts gift books with the understanding that books which are
useful to the library
collection will be retained and other books disposed of in whatever manner
the librarian deems best. The library necessarily reserves the right to
interfile gifts with other
collections on the same
subject, so that all collections are organized and classified according to
library standards for the
best public service.
Gift Book Program
The library welcomes monetary contributions specifically
for book purchases in
memorial to or in honor of
named individuals. In order that the library
can properly honor the
generosity, a special form to
record the information is used and should be completed.
Donation of Other Types of Materials
Although such gifts are usually welcomed and valued,
final decision on their acceptance
rests with the Library
Director with the backing of the Library Board of Trustees.
Monetary Donations
The library welcomes cash contributions, gifts of real
property, stocks and bonds. It is
our custom to expend cash gifts on materials, equipment or a
project which is acceptable
to the donor. Although it is unlikely, there may be an
occasion in which the restrictions set by the
donor make it impossible for
the library to accept the contribution. All
donations are subject to
the approval of the Head Librarian
with the backing of the Library Board of Library Trustees.
MORRISON AND MARY WILEY LIBRARY
GIFTS TO THE LIBRARY POLICY (CONT.)
Recognition of Gifts
For memorial books to the library, the library will place within the book the name of the person whom the book is in memory off, as well as the name of the donor, if desired.
Use of Gifts
All gifts are accepted with the understanding that it may
someday be necessary that they
be sold or disposed of in the
best interest of the library. The library
cannot commit itself to
perpetually housing a
donation.
Income Tax Statements
The library cannot appraise the value of a donation of
materials or art. It will, however,
issue the donor a letter
acknowledging the donation. It is the
donor's decision whether he or she
will determine the value of
the donation or utilize an independent appraiser. While the gifts to the
library as a governmental
unit qualify as tax deductible, the donor will have to consider the
particular circumstances of
his or her situation for the specific effect.
Restriction
No donation can be accepted unless it is given to the
library without restrictions, unless
the Library Board Of Trustees
has specifically adopted an agreement to do so.
All gifts may be
used, sold or disposed of in
the best interest of the library. All
donations are accepted only if, in
the opinion of the Head Librarian
with the backing of the Library Board of Trustees, they are in the best
interests of the library.
Form
. A Gift Agreement Form
must be signed by the donor and approved by the Head Librarian
for unrestricted gifts and the Library Board of Trustees for restricted
gifts.
MORRISON AND MARY WILEY LIBRARY GIFTS TO THE LIBRARY FORM
Gift Book Program
I/we would like to contribute $ for a book to be placed in the library.
As a memorial for:
or in honor of:
on
the occasion of a birthday ,
wedding anniversary ,
graduation
, or other
(please specify) .
The subject matter we prefer for
this book is (please specify if you have a preference)
The library will notify the
following that this donation has been added to the library’s collection in
memory of or honoring the above.
In the space provided, please indicate the relationship between the
honoree and the person to be notified of the donation.
Relationship
Name
of person to be notified:
Address
of person to be notified:
Donor Information
Name
of donor:
Address
of donor:
Please make checks payable to the Morrison
and Mary Wiley Library
Please return this form to the Head Librarian.
MORRISON AND MARY WILEY
LIBRARY GIFTS TO THE LIBRARY FORM
Gift Agreement Form
Donor Date
Address
(Street) (City) (State) (Zip)
Description of material donated:
Information concerning the material
or donor which would be helpful in organizing and cataloging this material:
This Gift Agreement transfers legal
title of the gift to the Morrison and Mary Wiley Library.
Unrestricted gift
Restrictions (please specify)
I have read the gift policy provisions of the Morrison and Mary Wiley Library and agree that they are acceptable.
Donor signature: Date
Accepted for the Library by: Date
Head
Librarian signature
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For restricted gifts only:
Date
President
of Library Board Of Trustees signature
Date
Secretary of Library Board signature
Date of Board Approval