Board

The Morrison and Mary Wiley Library Board Meetings are held on the second Monday of every month at 4:00 PM in the Conference Room at the library. Meetings are not held in July or December. If there is a holiday on the second Monday of the month then the meeting will be held on the third Monday. The meetings are open to the public.

The January Meeting of the Board will be held on Tuesday, January 12th at 4:00 PM.

The February Meeting of the Board will be held on Monday, February 15th at 4:00 PM.

2009 TOTALS FOR MORRISON AND MARY WILEY LIBRARY PATRONS 15,045 ADULT AUDIO 767 ADULT FICTION 5,715 ADULT NON FICTION 579 ADULT VIDEO 1,091 JUVENILE FICTION 4,021 JUVENILE NON FICTION 1,216 JUVENILE VIDEO 2,552 YOUTH AUDIO 144 YOUTH FICTION 1,324 YOUTH NON FICTION 442 CARDS ISSUED 190 COMPUTER USAGE 1,692 INTER LIBRARY LOANS RECEIVED 1,519 INTER LIBRARY LOANS SENT 1,516 MAGAZINES 1,851

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

11/09/09

Present: Larry Hayes, Jean Ann Plym, Dale Runyon, Pam Paige, Billie Schultz and Michelle Armbruster

Absent: Harry McFall III and Harold Jehle

Pam Paige called the meeting to order.

The minutes of the October 2009 Meeting were approved as read.

Michelle Armbruster shared that Joann Harlan has volunteered to work on Thursday evenings. The board would like Michelle to talk with Scot Jehle, our insurance agent, to make sure this is not an issue. Michelle spoke with Janice Nash at EIA. There is not an issue with a volunteer being in the building alone. Sometimes there are community members in the library without a librarian present for meetings.

The board thanked Billie Schultz for her years of service to the board. Billie and Harry McFall III will retire from the board. As of January Kim DeSplinter and Monica Lampe will join the board. In April their names will be added to the ballot and they will be officially elected to the board.

Billie Schultz made a motion to adjourn the meeting. Jean Ann Plym seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

11/09/09

Present: Pam Paige, Dale Runyon and Michelle Armbruster

Absent: Harry McFall III, Bob Howard and Harold Jehle

The meeting was not held. There was not a quorum as only two of the five board members were present.

Respectfully submitted,

Michelle Armbruster

Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

10/12/09

Present: Bob Howard, Pam Paige, Harold Jehle, Harry McFall III, Dale Runyon and Michelle Armbruster

Bob Howard called the meeting to order.

The minutes of the September 2009 Meeting were approved as read.

The finances are right on track. Pam Paige made a motion to approve the Financial Reports. Harold Jehle seconded the motion. The reports were approved.

Harold Jehle made a motion to donate $1000 to the Elmwood Education Foundation. Harry McFall III seconded the motion. The motion was approved.

The furnace did not work when it was turned on a few weeks ago. Bob Howard called McVey to come and take a look. McVey said that when water got in the basement it ruined the regulator.

McVey has been asked for a bid for a new furnace. We need to ask at least one other company for a bid.

Michelle Armbruster spoke with the Clark’s about snow removal. Brad recently started a new job and is unsure what his hours will be. It will probably not work for them to provide snow removal. They will let us know for sure once they find out about the shift Brad will work.

Michelle shared that the library won 1

^st place in the parade for the children who walked dressed as book covers for the Book On Parade. The McCarthy’s held a Book Signing at the library. Michelle discussed the Play Group, work day scheduled in October, Per Capita Grant submitted and the upcoming Book Sale.

Dale Runyon made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

10/12/09

Present: Harry McFall III, Larry Hayes, Jean Ann Plym, Dale Runyon, Pam Paige, Harold Jehle and Michelle Armbruster

Absent: Billie Schultz

Pam Paige called the meeting to order.

The minutes of the September 2009 Meeting were approved as read.

The furnace did not work when it was turned on a few weeks ago. Bob Howard called McVey to come and take a look. McVey said that when water got in the basement it ruined the regulator.

McVey has been asked for a bid for a new furnace. We need to ask at least one other company for a bid.

Michelle shared that the library won 1^st place in the parade for the children who walked dressed as book covers for the Book On Parade. The McCarthy’s held a Book Signing at the library. Michelle discussed the Play Group, work day scheduled in October, Per Capita Grant submitted and the upcoming Book Sale.

Michelle will speak with Billie Schultz to see if she still would like off of the board. Bill said that she would like off of the board at the end of the year. Harry McFall III has stated he would like to be off of the board at the end of the year. Monica Lampe and Kim DeSplinter would like to take over the terms at the beginning of the year.

Jean Ann Plym made a motion to adjourn the meeting. Larry Hayes seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

9/14/09

Present: Harry McFall III, Larry Hayes, Jean Ann Plym, Dale Runyon, Harold Jehle and Michelle Armbruster

Absent: Pam Paige and Billie Schultz

Dale Runyon made a motion that Harold Jehle act as President as Pam Paige is absent. Harry McFall III seconded the motion. The motion was approved.

Harold Jehle called the meeting to order.

The minutes of the August 2009 Meeting were approved as read.

Michelle Armbruster discussed the Annual Report, Per Capita Grant, Play Group, Jr. High classes visiting the library, ILL delivery, needing time off to be with her father during and after surgery, her arthritis, the circulation and patron reports and a thank you from Pat Keefer.

Jean Ann Plym made a motion to adjourn the meeting. Larry Hayes seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

9/14/09

Present: Bob Howard, Harold Jehle, Harry McFall III, Dale Runyon and Michelle Armbruster

Absent: Pam Paige

Bob Howard called the meeting to order.

The minutes of the August 2009 Meeting were approved as read.

Dale Runyon had a question about the cost of gas in the financial reports. The library pays for gas for the mower when the Clark’s mow. This is something that was agreed upon when the Clark’s took over as janitor.

The financial reports were discussed. The year-to-date figures are on track. Dale Runyon made a motion to approve the financial reports. Harry McFall III seconded the motion. The financial reports were approved.

Michelle Armbruster discussed the Annual Report, Per Capita Grant, Play Group, Jr. High classes visiting the library, scheduling the annual dinner, ILL delivery, needing time off to be with her father during and after surgery, her arthritis, the circulation and patron reports and a thank you from Pat Keefer.

Harold Jehle will check to see if the Kiwanis’s have made their donation this year yet for books. Michelle is unable to find Mary’s records. Harold checked and the Kiwanis’s had not yet made their donation. Michelle order books and the Kiwanis have made a $207 donation.

Harold Jehle made a motion to adjourn the meeting. Dale Runyon seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

8/10/09

Present: Harry McFall III, Larry Hayes, Jean Ann Plym, Dale Runyon, Pam Paige and Michelle Armbruster

Absent: Harold Jehle and Billie Schultz

Pam Paige called the meeting to order.

The minutes of the June 2009 Meeting were approved as read.

Michelle Armbruster discussed the idea of ceiling fans to cool areas in the library that are not cool from the air conditioning. The juvenile room, the seating area, the technology room and the mezzanine are not cool. The board would like to try circulating fans sitting in the areas to cool the area. They don’t want to discuss ceiling fans.

Michelle Armbruster will contact local churches to see if any of them have a need for the tables that we are replacing. If not, then the board will move the tables outside and put up a sign that they are free.

Michelle Armbruster discussed the circulation and patron reports for June and July. She also discussed a sign that has been placed in the front window of the library that solicitation and loitering are not allowed. That no skateboards, skate or bikes should be on the ramps or steps of the library. Michelle also discussed Summer Reading. There was an increase of 285 people this summer and that is with a Friday being cancelled due to the storm. Michelle talked about the library being closed for three days due to the storm. Michelle also talked about the Youth Appreciation Party and the Memorial gifts left in the name of Pearl Binegar to the library for a delivery service.

Jean Ann Plym made a motion to adjourn the meeting. Larry Hayes seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

8/10/09

Present: Bob Howard, Pam Paige, Harry McFall III, Dale Runyon and Michelle Armbruster

Absent: Harold Jehle

Bob Howard called the meeting to order.

The minutes of the June 2009 Meeting were approved as read with two exceptions. Michelle Armbruster made the changes in the minutes.

Pam Paige made a motion to adjourn the meeting. Dale Runyon seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

6/08/09

Present: Harry McFall III, Harold Jehle, Larry Hayes, Jean Ann Plym, Dale Runyon, Pam Paige and Michelle Armbruster

Absent: Billie Schultz

Pam Paige was unanimously voted President of the 7 person board.

Pam Paige called the meeting to order.

The minutes of the May 2009 Meeting were approved as read with two exceptions. Michelle Armbruster made the changes in the minutes.

There was discussion about using energy saving bulbs in the library. There were questions about what Mike Stenwall looked into for the library. Dale Runyon will check with H & H.

Pam Paige will buy a plaque to present to Bill Wagner for his years of service on the board. The plaque will be presented at Mary’s luncheon.

Michelle Armbruster discussed having a Business Account at Derby Net. This will provide us with a static IP address which we need. There have been many issues with not being able to stay connected. When this happens the staff is unable to check out books to patrons. Harry McFall III made a motion to set up a Business Account with Derby Net. Harold Jehle seconded the motion. Michelle will keep the board updated on how the service works. If there are issues then we may look for another internet carrier in the future.

Michelle Armbruster shared information about Summer Reading, Mary Stenwall’s luncheon, Open House and retirement and about the Pearl Binegar family memorial to the library for delivery service to the disabled.

Larry Hayes made a motion to adjourn the meeting. Jean Ann Plym seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

6/08/09

Present: Bob Howard, Harold Jehle, Pam Paige, Harry McFall III, Dale Runyon and Michelle Armbruster

Bob Howard called the meeting to order. The minutes of the May 2009 Meeting were approved as read with two exceptions. Michelle Armbruster made the changes in the minutes.

The financial reports were discussed. The year-to-date figures are on track. Pam Paige made a motion to approve the financial reports. Harold Jehle seconded the motion. The financial reports were approved.

There was discussion about not being able to afford to fix the house on the farm land. There was discussion about perhaps selling the house and a little of the land around the house. There was discussion about hiring Gene Vaughan to do a walk through of the house. Harold Jehle made a motion a motion to talk with Gene Vaughan. Pam Paige seconded the motion. Harold Jehle will talk with Gene.

There was discussion about using energy saving bulbs in the library. There were questions about what Mike Stenwall looked into for the library. Dale Runyon will check with H & H.

Pam Paige will buy a plaque to present to Bill Wagner for his years of service on the board. The plaque will be presented at Mary’s luncheon.

Harold Jehle made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

5/11/09

Present: Harold Jehle, Jean Ann Plym, Larry Hayes, Dale Runyon, Pam Paige and Michelle Armbruster

Absent: Billie Schultz and Harry McFall III

Pam Paige made a motion that Harold Jehle act as President. Jean Ann Plym seconded the motion. Harold Jehle called the meeting to order. Dale Runyon was welcomed to the seven person board. Dale read the oath of office.

The minutes of the April 2009 Meeting were approved as read.

There was discussion about the Kick Off Party for Summer Reading.

The board will present Mary Stenwall with a necklace as a retirement gift. Harold Jehle made a motion to spend $100 on the necklace and gift cards to local restaurants. Pam Paige seconded the motion. The motion was approved.

The board reviewed the policies that are pertinent to our library from the Illinois Library Laws & Rules, January 2008 (Chapter 75, Libraries) pertaining to the library type, i.e. Act 5, the Illinois Local Library Act for municipalities, cities, villages, and townships, including Act 40, the Village Library Act, or Act 16, the Public Library District Act of 1991 for district libraries as requested by the Illinois State Library for the Per Capita Grant.

The board will wait until more members of the board are present before electing a President.

Michelle discussed the Casey’s fundraiser, Summer Reading and Mary’s surgery.

Harold Jehle made a motion to adjourn. Pam Paige seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

5/11/09

Present: Bob Howard, Harold Jehle, Pam Paige, Harry McFall III, Dale Runyon and Michelle Armbruster

Bob Howard called the meeting to order. The minutes of the April 2009 Meeting were approved as read.

The financial reports were discussed. The year-to-date figures are on track. Pam Paige made a motion to approve the financial reports. Dale Runyon seconded the motion. The financial reports were approved.

There was discussion about the Kick Off Party for Summer Reading.

Michelle discussed the Casey’s fundraiser, Summer Reading and Mary’s surgery.

Harry McFall III made a motion to adjourn. Dale Runyon seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

4/13/09

Present: Bill Wagner, Harold Jehle, Billie Schultz, Harry McFall III, Pam Paige and Michelle Armbruster

Absent: Larry Hayes and Jean Ann Plym

Bill Wagner called the meeting to order. The minutes of the March 2009 Meeting were approved as read. The board thanked Bill Wagner for his many years of service to the library. This is Bill’s last meeting. Dale Runyon was elected to the board and will begin his term in May. Dale, Harold Jehle and Pam Paige were all elected for four year terms which will end in April 2013. As Bill is stepping down a President will have to be elected at the May Meeting.

There was discussion about the Non Resident Card. Harold Jehle made a motion to approve the form as Michelle Armbruster presented it (keep the same as last year). Billie Schultz seconded the motion. The motion was passed.

Michelle Armbruster discussed the Casey’s Fundraiser, Summer Reading, the circulation/usage report, a gift from the board for Mary Stenwall’s retirement, National Library Week and Patron Appreciation Day.

Bill Wagner made a motion to adjourn. Harry McFall seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

4/13/09

Present: Bob Howard, Harold Jehle, Pam Paige, Harry McFall III, Dale Runyon and Michelle Armbruster

Bob Howard called the meeting to order. The minutes of the March 2009 Meeting were approved as read.

The financial reports were discussed. The year-to-date figures are on track. Harold Jehle made a motion to approve the financial reports. Dale Runyon seconded the motion. The financial reports were approved.

There was discussion about the Non Resident Card. Harold Jehle made a motion to approve the form as Michelle Armbruster presented it (keep the same as last year). Harry McFall seconded the motion. The motion was passed.

Pam Paige made a motion to adjourn. Harry McFall seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

3/09/09

Present: Bill Wagner, Jean Ann Plym, Harry McFall III, Pam Paige and Michelle Armbruster

Absent: Larry Hayes, Harold Jehle and Billie Schultz

Bill Wagner called the meeting to order. The minutes of the February 2009 Meeting were approved as read.

The board reviewed the following policies: Acknowledgement and Disclaimer, At Will Employee, Employment of Relatives, Ethics Statement for Public Library Trustees, Exhibits, General Use of Library, Hours of Operation, Inter Library Loan, Material Selection, Reference Services, Title Holds, Unattended Children, Unattended Children Parental Notification Letter and Video/DVD. Jean Ann Plym made a motion to accept all policies as read with the exception of Title Holds which can be taken out as there can no longer be title holds with the online catalog. Harry McFall seconded the motion. The motion was approved.

Michelle Armbruster discussed the following topics: 10 people present for the program by Bill Knight, the first work day of the year will be held on Saturday, March 21

^st, there is a letter asking for a donation for the fireworks, the Slone’s sent a thank you card for inviting them to the Annual Dinner and we have received notice that we received our Per Capita Grant for $2,817.62.

Michelle also shared that Mary will be having surgery on May 6

^th. She will be out for 6-8 weeks. The staff will split her hours in the same way we will after her retirement. I will take 10 hours and be at the library two full days a week. This will give me time to work on reports, ordering and other items which I have been working on at home. Pat will take 4 hours and work on Wednesday morning to help April as there are many programs that happen on Wednesday morning. Carroll will take 3 hours and work on Wednesday afternoon. April will take 3 hours and work on Monday afternoon. At this point we are planning Mary’s luncheon for board and staff on Monday, July 13 ^th from 11:00-1:00 PM. Gifts from the board and staff will be presented at this time. The retirement open house will be held on Friday, July 17

order avelox overnight without prescription

buy lunesta medication

buy aciphex medicine

^th from 1:00-5:00 PM. The staff will take care of making arrangements for the food for the luncheon and the open house. We have heard from Kris that Mary would like a gold chain from Bergner’s. The board could give her a gift certificate and say it is for her to buy the gold chain she wants. The staff will give her the poster.

There was discussion about the soil running off at the farm. Some attention needs to be paid to the farm. Bill shared that the waterways are too big. There was discussion about having the FSB come back out to the farm to assess. There was discussion about a 5 year plan to maintain the farm and the library.

Jean Ann Plym made a motion to adjourn. Harry McFall seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster, Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

3/09/09

Present: Bob Howard, Pam Paige, Harry McFall III, Dale Runyon and Michelle Armbruster

Absent: Harold Jehle

Bob Howard called the meeting to order. The minutes of the February 2009 Meeting were approved as read.

The financial reports were discussed. The year-to-date figures are on track. Harry McFall made a motion to approve the financial reports. Pam Paige seconded the motion. The financial reports were approved.

The board reviewed the following policies: Acknowledgement and Disclaimer, At Will Employee, Employment of Relatives, Ethics Statement for Public Library Trustees, Exhibits, General Use of Library, Hours of Operation, Inter Library Loan, Material Selection, Reference Services, Title Holds, Unattended Children, Unattended Children Parental Notification Letter and Video/DVD. Dale Runyon made a motion to accept all policies as read with the exception of Title Holds which can be taken out as there can no longer be title holds with the online catalog. Pam Paige seconded the motion. The motion was approved.

Michelle Armbruster discussed the following topics: 10 people present for the program by Bill Knight, the first work day of the year will be held on Saturday, March 21

^st, there is a letter asking for a donation for the fireworks (the board decided not to make a donation), the Slone’s sent a thank you card for inviting them to the Annual Dinner and we have received notice that we received our Per Capita Grant for $2,817.62.

Michelle also shared that Mary will be having surgery on May 6^th. She will be out for 6-8 weeks. The staff will split her hours in the same way we will after her retirement. I will take 10 hours and be at the library two full days a week. This will give me time to work on reports, ordering and other items which I have been working on at home. Pat will take 4 hours and work on Wednesday morning to help April as there are many programs that happen on Wednesday morning. Carroll will take 3 hours and work on Wednesday afternoon. April will take 3 hours and work on Monday afternoon. At this point we are planning Mary’s luncheon for board and staff on Monday, July 13

^th from 11:00-1:00 PM. Gifts from the board and staff will be presented at this time. The retirement open house will be held on Friday, July 17 ^th from 1:00-5:00 PM. The staff will take care of making arrangements for the food for the luncheon and the open house. We have heard from Kris that Mary would like a gold chain from Bergner’s. The board could give her a gift certificate and say it is for her to buy the gold chain she wants. The staff will give her the poster.

Bob shared that the soil is running off at the farm. Some attention needs to be paid to the farm. The waterways are too big. There was discussion about having the FSB come back out to the farm to assess. There was discussion about a 5 year plan to maintain the farm and the library.

Pam Paige made a motion to adjourn. Dale Runyon seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster, Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

2/9/09 Present: Bill Wagner, Jean Ann Plym, Larry Hayes, Harry McFall III, Pam Paige, Harold Jehle, Billie Schultz and Michelle Armbruster

Bill Wagner called the meeting to order.

The minutes of the January 2009 Meeting were approved as read.

The following policies were reviewed: Authority to Spend, Bill of Rights, Blood Bourne Pathogen, Borrowing*, Budget and Finance, Circulation*, Confidentiality of Records, Copyright Restrictions, Disaster Plan, Discipline, Drug and Alcohol Free Library, Equipment and Computer Usage and Meeting Room*. The * means that a change was made to the policy.

Billie Schultz made a motion to approve the policies. Jean Ann Plym seconded the motion. All of the policies were approved.

Michelle Armbruster shared information about number of patrons in and number of materials out. There was discussion about the three openings for the seven person board and who is running. Bill Wagner was thanked for his time serving the library. Bill shared some concerns about the amount of money that will be coming into the library from the farm over the next few years. There was discussion about a program being presented by Bill Knight. Michelle would like all board members to attend.

Larry Hayes made a motion to adjourn the meeting. Jean Ann Plym seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

2/09/09

Present: Bob Howard, Pam Paige, Harry McFall III and Michelle Armbruster

Absent: Harold Jehle and Dale Runyon

Bob Howard called the meeting to order.

The minutes of the January 2009 Meeting were approved as read.

The financial reports were discussed. There was a question about the current Cilco bill. Pat Keefer updated the information and handed out new financial reports at the end of the meeting as the $15073.00 Cilco bill was inadvertently left out of the list of checks written in January.

Pam Paige made a motion to approve the financial reports. Harry McFall III seconded the motion. The reports were approved.

Harry McFall III made a motion to approve the policies. Pam Paige seconded the motion. All of the policies were approved.

Michelle Armbruster shared information about number of patrons in and number of materials out. There was discussion about a program being presented by Bill Knight. Michelle would like all board members to attend.

Bob Howard made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

1/03/09

Present: Bill Wagner, Jean Ann Plym, Larry Hayes, Harry McFall III, Pam Paige, Harold Jehle and Michelle Armbruster

Absent: Billie Schultz

Bill Wagner called the meeting to order.

The minutes of the November 2008 Meeting were approved as read.

The Cilco bill for December was almost $1500. A decision was made to turn the heat down to 68 degrees and down to 63 degrees when we close for at least one day.

We reviewed the following policies: Freedom of Information Act, Freedom to Read, Freedom to View, Lost, Damaged and Overdue Books, Meeting Date Policy, Minutes of Closed Meetings Policy, Mission Statement, Open Meetings Act, Patron Confidentiality Policy, Secretary’s Certificate Minutes and Service to Patrons with Disabilities. Jean Ann Plym made a motion to approve all of the policies. Larry Hayes seconded the motion. All minutes were approved.

There was discussion about the elections in April. Harold Jehle, Pam Paige and Bill Wagner’s terms will end. Harold and Pam will run again. Bill has decided not to run again. Thank you to Bill for over 20 years of service! Kevin at Whitney & Potts is supposed to be getting all paperwork together for people to run for the board and have their name on the ballot.

There was discussion about Mary Stenwall retiring in July after twenty years of service. There will be a reception open to the public and there will be a luncheon for board and staff. The board would like to get an idea for a gift from her family.

Michelle Armbruster shared information about number of patrons in the library and circulation numbers for December 2008 and January-December 2008.

Harold Jehle shared that all staff received a 4% raise. Harold then presented the 2009 budget. Harold discussed the formula he used for the rent for the farm land. When the current contract runs out in two years he will start to have a contract reviewed yearly. The Foster’s gave the library a $3,500 bonus last year.

Harold Jehle made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned

Respectfully submitted,

Michelle Armbruster Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

1/03/09

Present: Bob Howard, Pam Paige, Harold Jehle, Dale Runyon, Harry McFall III and Michelle Armbruster

Bob Howard called the meeting to order.

The minutes of the November 2008 Meeting were approved as read.

The Cilco bill for December was almost $1500. A decision was made to turn the heat down to 68 degrees and down to 63 degrees when we close for at least one day.

We reviewed the following policies: Freedom of Information Act, Freedom to Read, Freedom to View, Lost, Damaged and Overdue Books, Meeting Date Policy, Minutes of Closed Meetings Policy, Mission Statement, Open Meetings Act, Patron Confidentiality Policy, Secretary’s Certificate Minutes and Service to Patrons with Disabilities. Harry McFall III made a motion to approve all of the minutes. Harold Jehle seconded the motion. All minutes were approved.

Michelle Armbruster shared information about number of patrons in the library and circulation numbers for December 2008 and January-December 2008.

Harold Jehle made a motion to approve the budget and the financial reports. Dale Runyon seconded the motion. The motion was approved.

Pam Paige made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned

Respectfully submitted,

Michelle Armbruster Library Director

We want to THANK YOU for a great year at the library! Here are a few numbers for 2008. We had 15,642 patrons use the library last year. That is an increase of 2,553 from 2007. Patrons checked out 993 adult videos, an increase of 330. Patrons checked out 2,459 juvenile videos, an increase of 400. Patrons checked out 6,318 adult fiction books, an increase of 1,360. Patrons checked out 391 adult non-fiction books, an increase of 97. Patrons checked out 995 youth fiction books, an increase of 282. Patrons checked out 361 youth non-fiction books, an increase of 171. Patrons checked out 3,599 juvenile fiction books, an increase of 1,279. Patrons checked out 922 juvenile non-fiction books, an increase of 108. Patrons checked out 750 adult audio books, an increase of 63. Patrons checked out 66 youth audio books, an increase of 6. Patrons checked out 1,053 magazines, an increase of 172. Patrons used the computers 2,285 times, an increase of 971. We had 1,269 books ordered through Inter Library Loan, an increase of 750. These numbers are very exciting to the board and staff at the library. If you would like to discuss specifics about the numbers, please stop in and talk with Michelle. Again, THANK YOU for using your library!

Morrison and Mary Wiley Library Board Meeting Minutes

11/03/08

Present: Pam Paige, Harold Jehle, Dale Runyon, Harry McFall III and Michelle Armbruster

Absent: Bob Howard

Dale Runyon made a motion for Harold Jehle to act as President as Bob Howard was absent. Harry McFall III seconde4d the motion. Harold Jehle called the meeting to order.

The minutes of the October 2008 Meeting were approved as read.

There is a deposit for $869 from the government for the waterways on the farm. This is a one time payment per year. The amount last year was $545.

There was discussion about the income from fines since going online. The fines for 2007 were $271.50. The fines for 2008 were $1256.45. That is an increase of $984.95. In 2008 we had seven months with fines over $100.00. The fines don’t seem to be getting smaller as the time online goes on.

Harold Jehle went over each line item in the budget. Pat Keefer and Michelle Armbruster went over all of the budget information at the end of the year and found some items that had been placed in the incorrect line item and some items that were not categorized correctly, so the year end figures will not look correct if you look at the November totals and the December totals. As you will see by the year end results, we were $10509.75 under budget for 2008. The only line items that were over budget are: Real Estate Taxes, Audit, Insurance, Library Misc. and Donations. We are going to try to break up Library Miscellaneous this year to see if we can figure out were all of the money is going.

The tax information came in and it looks like 3 or the properties are up 10% and 1 is up 8%. The biggest raise was for the farm property. Taxes will probably be up about $750.00 next year.

The cash rent will come in on December 15

^th. WE have $10044.55 to use until the cash rent comes in. This should be enough so that no money needs to be transferred from certificates.

A money market certificate is coming due soon and will be left as is.

Pam Paige made a motion to approve the financial reports as submitted. Dale Runyon seconded the motion. The reports were approved.

There was discussion about the liquid manure that is being transported over library property. Harold Jehle went out and saw the operation and feels confident that there will not be spills due to the checks and balances the dairy has in place.

Michelle Armbruster discussed the need to move the meetings until the second Monday of the month due have accurate financial and circulation figures. Pam Paige made a motion to move the meetings until the second Monday of each month. Dale Runyon seconded the motion. As of January 2009 the meetings of the Morrison and Mary Wiley Library Boards will be held on the second Monday of each month. There will continue to be no meeting in July or December.

Michelle Armbruster shared that Mary Stenwall will retire in July of 2009. Mary made the decision as she will have 20 years at the library as of July. Michelle would like to play a retirement/thank you reception for Mary at the library open to all patrons.

Michelle Armbruster discussed a situation with keys to the library being lost. The driver from ALS who brings the ILL books twice a week accidentally left the keys in the door. When he came back for the keys they were gone. Whoever took them know that they are keys for the library as the driver is sure he left them in the door. ALS will pay to have the locks changed. The board decided to have the locks changed due to the damage that could occur if someone broke into the library.

Michelle Armbruster handed out policies that need to be reviewed. The board decided to wait until the January meeting to review the policies. There will also be policies to review at the February meeting.

Michelle Armbruster discussed the circulation and patron numbers for September. The number of patrons was down a bit from 2007, but was above 2006, 2000 and 1999. Not having the numbers from the Bright Futures children is making an impact, but having the Jr. High classes coming in twice a month and having play group every week instead of twice a month is helping to balance it out.

All of the numbers for circulation are way up over last year. These implies that fewer people are checking out more items and perhaps the computer is keeping better track of materials checked out than staff did before the library was online. The only categories that have decreased are Reciprocal Borrowers and Magazines. Reciprocal Borrowers is something that needs to be tracked by hand and staff is forgetting to track it. We are unsure of the reason behind the decrease in magazines. Inter Library Loans has greatly increased since going online. The numbers of material received by out library went from 61 in 2007 to 119 in 2008. The number of items our library sent out has gone from 6 to 10. Many patrons are requesting materials through the web site. 67 cards were issued in September.

Michelle Armbruster shared that Carroll Inskeep has been gone and April has been filling in for her. Early Voting went over very well with 256 people. The Dean of Library Services from Eastern Illinois University would like to feature our library in a book he is writing. He stopped in and I have emailed him to get more information.

Pam Paige made a motion to adjourn the meeting. Harry McFall II seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

11/03/08

Present: Bill Wagner, Harry McFall III, Pam Paige, Harold Jehle and Michelle Armbruster

Absent: Jean Ann Plym, Billie Schultz and Larry Hayes

Bill Wagner called the meeting to order.

The minutes of the October 2008 Meeting were approved as read.

Harold Jehle made a motion to adjourn the meeting. Harry McFall II seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

10/6/08

Present: Larry Hayes, Harold Jehle, Pam Paige, Harry McFall III and Michelle Armbruster

Absent: Bill Wagner, Jean Ann Plym and Billie Schultz

Larry Hayes made a motion for Harold Jehle to act as President as Bill Wagner was absent. Pam Paige seconded the motion.

Harold Jehle called the meeting to order.

The minutes of the September 2008 Meeting were approved as read.

Michelle Armbruster apologized that she gave the board the wrong circulation numbers for September and will give the board the numbers for September and October at the November meeting.

Michelle Armbruster shared that she has been asked to continue to teach in Williamsfield through the end of the 2008-2009 school year. She will continue to work 20 hours a week, stop in 2-3 times a week to answer questions and the staff will call her on her cell phone is they need her when she is not here. No one on the staff is willing to work by themselves on Thursday evening. If Michelle can not work then someone will take hours off during the day to be here with whomever is taking Michelle’s hours for the evening.

There were 67 cards issued in September. Many of them were from the Jr. High classes that Chris Herridge is brining to the library twice a month. Michelle sent a message to Mr. Matheny inviting the high school teachers to use the library and asking the school to let us know if there is anything the library can do to support the school. The high school has greatly reduced their library space. Mr. Matheny said he would let us know if he or the teachers think of anything.

Michelle Armbruster shared that she was incorrect about Toddler Time at the last meeting. Toddler Time will run from October through April two times a month. It will run on the same days that Bright Futures holds their Play Group.

The board meetings will once again be held in the Conference Room. There are toys in the room that will stay here during the school year for the Play Groups. Any group may use the room. The groups are asked not to let children play with the toys as they belong to Bright Futures.

Pam Paige made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned.

Morrison and Mary Wiley Library Board Meeting Minutes

10/6/08

Present: Bob Howard, Harold Jehle, Harry McFall III, Dale Runyon, Pam Paige and Michelle Armbruster

Bob Howard called the meeting to order.

The minutes of the September 2008 Meeting were approved.

The financial reports were discussed. Most of the line items are on target to be within the budget for the year. Cleaning Supplies and Library Misc. are both over at this point. Next year both of these line items need to be higher. Michelle Armbruster also suggested that there be a line item for postage and advertising, so those can be taken out of Library Misc. The Elmwood Education did receive a $1000 donation from the library. The financial report has been updated. The changes were made that were discussed last month about the bill for H & H and the toilet repair. The income for fines has continued to remain high after going online in February. Pam Paige made a motion to approve the financial reports. Dale Runyon seconded the motion. The reports were approved.

Michelle Armbruster spoke with the staff member about the patron complaints.

Michelle Armbruster apologized that she gave the board the wrong circulation numbers for September and will give the board the numbers for September and October at the November meeting.

Mary Stenwall has decided to retire at the end of July 2009. She will have worked at the library for 20 years in July.

Harold Jehle made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned.

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

9/8/08

Present: Bill Wagner, Jean Ann Plym, Larry Hayes, Harold Jehle, Pam Paige and Michelle Armbruster

Absent: Billie Schultz and Harry McFall III

Bill Wagner called the meeting to order.

The minutes of the June 2008 Meeting were approved.

Michelle Armbruster shared information about the Murder Mystery Party, Back To School Family Reading Night, Bright Futures Play Group, Toddler Time and the Annual Report.

Chris Herridge is bringing her Jr. High classes to the library twice a month. She is bringing 5 classes. Each class stays for around 15 minutes.

The donated computers will be set up soon. Chris Armbruster is going to set up the computers and make sure they have all of the necessary programs. Dale Runyon and Larry Hayes both have a monitor they would donate if need be.

Jean Ann Plym made a motion to adjourn the meeting. Larry Hayes seconded the motion. The meeting was adjourned.

Morrison and Mary Wiley Library Board Meeting Minutes

9/8/08

Present: Bob Howard, Harold Jehle, Dale Runyon, Pam Paige and Michelle Armbruster

Absent: Harry McFall III

Bob Howard called the meeting to order.

The minutes of the June 2008 Meeting were approved.

The financial reports were discussed. Most of the categories are on target for the year. The income for fines has continued to remain high after going online in February.

Bob Howard shared that he spoke with Verizon and got a credit for $184 as we were being charged $13.22 a month for Nationwide Voice Mail in a monthly service fee. Bob asked Michelle to have Pat check to make sure Verizon does not start charging us for it again.

Dale Runyon said that the toilet repair on 8/29 did not cost $10.17. Michelle will ask Pat to check and change on the report.

The donation to the Education Foundation is not listed under the donation category on the financial report. Michelle will ask Pat to check into this.

Harold Jehle made a motion to approve the financial reports. Dale Runyon seconded the motion. The reports were approved.

Michelle Armbruster shared information about the Murder Mystery Party, Back To School Family Reading Night, Bright Futures Play Group, Toddler Time and the Annual Report.

Chris Herridge is bringing her Jr. High classes to the library twice a month. She is bringing 5 classes. Each class stays for around 15 minutes.

Michelle Armbruster asked the board for input on whom to sell the card catalog to. The board decided it should go to the board member who wants it.

Michelle Armbruster discussed some patron complaints that have been made about an employee taking too long to check out materials, not knowing how to use the copy machine and items not being discharged correctly. The board will discuss the matter and talk with the employee.

Harold Jehle made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned.

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

6/2/08

Present: Bill Wagner, Billie Schultz, Jean Ann Plym, Larry Hayes, Harold Jehle, Pam Paige, Harry McFall III and Michelle Armbruster

Bill Wagner called the meeting to order.

The minutes of the May 2008 Meeting were approved as read.

Michelle discussed the information in the June 2008 handout:

Success of Kick Off Party

Number of children registered for Summer Reading

Donation of computer hard drives from RLI (Kevin Chaney)-a Thank You has been sent

Postponement of work day-we will hold one in September

Attendance at Institute

August Meeting-we will not hold a meeting unless an issue arises as Michelle will be gone

Number of people in the library in May up from past years

Number of items checked out in all categories up from 2007

Jean Ann Plym made a motion to adjourn the meeting. Billie Schultz seconded the motion. The meeting was adjourned.

Morrison and Mary Wiley Library Board Meeting Minutes

6/2/08

Present: Bob Howard, Harold Jehle, Dale Runyon, Pam Paige, Harry McFall III and Michelle Armbruster

Bob Howard called the meeting to order.

The minutes of the May 2008 Meeting were approved as read.

The financial reports were discussed. There was a question about the Payroll Advice payment that was made. Harold Jehle explained that the library is now using a computerized system to figure the payroll. It does all of the figuring for the payroll taxes. It is the same system the bank uses and Joan Gorham has been helping get the system ready. Harold is hoping that by fall Pat Keefer who does the Book Keeping will be ready to take over the computerized payroll activities.

There was a question about the phone bill and why it was so high. Bob will get a copy of a bill from Pat and check in to it with Verizon.

The year-to-date figures are for the first five months of the year. Cleaning supplies is over budget. The rest of the line items look good.

The cash rent was received and needs to be listed in the income and then transferred to the Money Market. Michelle will let Pat know.

Harry McFall III made a motion to approve the financial reports. Dale Runyon seconded the motion. The motion was approved.

Michelle discussed the information in the June 2008 handout:

Success of Kick Off Party

Number of children registered for Summer Reading

Donation of computer hard drives from RLI (Kevin Chaney)-a Thank You has been sent

Postponement of work day-we will hold one in September

Attendance at Institute

August Meeting-we will not hold a meeting unless an issue arises as Michelle will be gone

Number of people in the library in May up from past years

Number of items checked out in all categories up from 2007

Pam Paige made a motion to adjourn the meeting. Harold Jehle seconded the motion. The meeting was adjourned.

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

5/5/08

Present: Jean Ann Plym, Harold Jehle, Pam Paige, Larry Hayes and Michelle Armbruster

Absent: Bill Wagner, Billie Schultz and Harry McFall III

Pam Paige made a motion for Harold Jehle to act as President as Bill Wagner was not present. Jean Ann Plym seconded the motion. Harold Jehle called the meeting to order.

The minutes of the April 2008 Meeting were approved as read.

There was discussion about the boiler springing a leak. We have not received the bill yet.

Michelle Armbruster shared that we raised $780 at the Casey’s Fundraiser. This is only $55 less than last year. This is a good amount as the evening was wet and cold.

Michelle invited all board members to join us at the Kick Off Party on 5/15 from 5:00-7:00 PM.

Michelle presented a policy change about computer usage. Librarians have been spending a lot of time refereeing the computers. We have gone to each person only being able to use the computer for ½ hour per day. If a student is working on a report for school they can ask for an extension. An adult may ask for an extension also. The computers are for research, not playing games and at this time that is about the only thing they are being used for. Harold Jehle made a motion to approve the new policy. Larry Hayes seconded the motion. The policy was approved.

Michelle shared that Bright Futures would not be using the room next year. There are not enough children registered to justify another classroom. All of the items in the room and basement and the playground equipment will be picked up on June 5

^th. The board has decided to leave the fence in place for now.

Jean Ann Plym made a motion to adjourn the meeting. Larry Hayes seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Morrison and Mary Wiley Library Board Meeting Minutes

5/5/08

Present: Bob Howard, Harold Jehle, Dale Runyon Pam Paige and Michelle Armbruster

Absent: Harry McFall III

Bob Howard called the meeting to order.

The minutes of the April 2008 Meeting were approved as read.

Bob Howard shared that the 5 person board didn’t change the liability part of the insurance. They did bring the boiler coverage up to match the other property policy. The contents coverage is set at $150,000 until a better count of how many books the library has can be obtained.

The cash rent has been received.

The salary line item is back on target. There will be extra hours for everyone in June and July for Summer Reading. There will be around 15 hours each week for six weeks.

Pam Paige made a motion to approve the financial reports. Dale Runyon seconded the motion. The reports were approved.

There was discussion about the boiler springing a leak. We have not received the bill yet. Bob Howard wants to make sure that all staff know to call 911 if there is any emergency. Michelle will discuss it at the next meeting.

Michelle Armbruster shared that we raised $780 at the Casey’s Fundraiser. This is only $55 less than last year. This is a good amount as the evening was wet and cold.

Michelle asked for a volunteer to cook the hot dogs for the Kick Off Party on May 15

^th. Dale volunteered. Michelle invited all board members to join us at the Kick Off Party on from 5:00-7:00 PM.

Michelle presented a policy change about computer usage. Librarians have been spending a lot of time refereeing the computers. We have gone to each person only being able to use the computer for ½ hour per day. If a student is working on a report for school they can ask for an extension. An adult may ask for an extension also. The computers are for research, not playing games and at this time that is about the only thing they are being used for. Harold Jehle made a motion to approve the new policy. Dale Runyon seconded the motion. The policy was approved.

Dale Runyon made a motion to adjourn the meeting. Harold Jehle seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Morrison and Mary Wiley Library Board Meeting Minutes

4/7/08

Present: Bob Howard, Harold Jehle, Dale Runyon Pam Paige, Harry McFall III and Michelle Armbruster

Bob Howard called the meeting to order.

The minutes of the March 2008 Meeting were approved as read.

Scot Jehle of Elmwood Insurance Agency came to discuss the insurance coverage of the library. There was discussion about a possible increase to the boiler policy to keep it consistent with the other property policy. There was also discussion about increasing the umbrella policy to $2,000,000. It would cost an additional $500 to raise the coverage. The board will discuss these issues and let Scot know what they decide.

Scot asked that anyone renting space from the library supply us with a current certificate of insurance. Scot would like to see the certificate when we receive it. He has not seen one from Bright Futures. He also would like to see a certificate of insurance for the farm house.

The materials line item is high for four months of the year being over. We have spent $4669.17 and ¼ of the budget would only be $3300. The utilities line item is also high. We have spent $4036.29 and ¼ of the budget would only be $3000. The salary line item is also high. We have spent $13140.32 and ¼ of the budget would only be $12625. The library misc. line item is also high. We have spent $1509.44 and ¼ of the budget would only be $750. Some of the items that are charged under library misc. are: postage, advertisement, items to hand out to patrons, such as pencils and magnets. It was discovered that $252.85 was put under library misc. which should have been put under computers. That makes the corrected amount for library misc. through the end of April $1256.59. Here is a list of some items and cost in the library misc. category from 2008:

1/11 Home Shopper Christmas Ad $43.99

1/11 Jim’s Cookies $ 7.59

1/11 RDJ Calendar Cards for Patrons $156.66

1/11 Harold Jehle Payroll Software $257.50

1/25 IL Labor Law Posters $ 97.10

1/30 Brian Scobee Clock Repair $350.00

2/8 home Shopper Ad-Online $199.20

2/22 Royal Publishing CC Ad. $ 55.00

3/14 Home Shopper Ad-Online $219.12

3/14 Jim’s Cookies $ 29.94

Harold Jehle said that there is $9000.00 left in the Money Market and it is going to be tight to get through until the cash rent payments comes in May.

Harold Jehle made a motion to approve the financial reports. Dale Runyon seconded the motion. The reports were approved.

Michelle Armbruster shared that the library received the Per Capita Grant of $2895.99. Michelle also shared requirements for the Per Capita Grant until 2010. Michelle discussed National Library Week, Patron Appreciation Day, Casey’s Fundraiser, Summer Reading and Family Kick Off Party.

Michelle Armbruster discussed that it is time to discuss non resident cards. Harry McFall III made a motion that we continue to charge $60 for non resident cards. Families who are non residents, but have children in the Elmwood School District will be charged $22. Harold Jehle seconded the motion. The motion was approved.

Michelle Armbruster asked the board if she could plan and run Wednesday Morning Read Aloud as Sue Burger will no longer run the program. Mrs. Burger has been paid $250 to run the program. Michelle would like to run the program and be paid $250 by the Summer Reading donations. Pam Paige made a motion for Michelle Armbruster to run the Wednesday Morning Read Aloud Program and be paid $250. Harold Jehle seconded the motion. The motion was approved.

Dale Runyon will take a look at the air conditioner in the conference room.

Dale Runyon made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

4/7/08

Present: Bill Wagner, Jean Ann Plym, Harold Jehle, Pam Paige, Billie Schultz, Harry McFall III and Michelle Armbruster

Absent: Larry Hayes

Bill Wagner called the meeting to order.

The minutes of the March 2008 Meeting were approved as read.

Jean Ann Plym mad a motion to adjourn the meeting. Billie Schultz seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

3/3/08

Present: Jean Ann Plym, Harold Jehle, Pam Paige and Michelle Armbruster

Absent: Bill Wagner, Larry Hayes, Billie Schultz and Harry McFall III

The meeting was not held due to there not being a quorum.

Respectfully submitted,

Michelle Armbruster

Morrison and Mary Wiley Library Board Meeting Minutes

3/3/08

Present: Bob Howard, Harold Jehle, Dale Runyon Pam Paige and Michelle Armbruster

Absent: Harry McFall III

Bob Howard called the meeting to order.

The minutes of the February 2008 Meeting were approved as read.

Dale Runyon made a motion to approve the Financial Reports. Pam Paige seconded the motion. The reports were approved.

There was discussion about the lack of donations for Love Your Library Month. Each of the board members present would like to purchase a DVD for the library. They suggested that board members who were not present should be encouraged to do the same. A few of the DVD’s we would like to add to the collection are: Bee Season ($13.50), The Bridges Of Madison County ($15.29), Dances With Wolves ($16.50), The Devil Wears Prada ($15.50), Facing The Giants ($15.50), Flags Of Our Fathers ($18.00), Singing In The Rain ($19.50) and To Kill A Mockingbird ($20.64).

Dale Runyon made a motion that Michelle Armbruster apply to attend the Director’s Workshops. Pam Paige seconded the motion. Michelle will apply to both and attend one workshop for directors this summer.

There has not been a decision made about new lights for the Juvenile section at this time.

Dale Runyon made a motion to adjourn. Harold Jehle seconded the motion. The meeting was adjourned at 4:30 PM.

Respectfully submitted,

Michelle Armbruster

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

2/4/08

Present: Bill Wagner, Jean Ann Plym, Billie Schultz, Harold Jehle, Harry McFall III, Pam Paige and Michelle Armbruster

Absent: Larry Hayes

Bill Wagner called the meeting to order.

The minutes of the January 2008 Meeting were approved as read.

Mike Stenwall came to answer questions about the proposal that he gave the library for updated lights in the Juvenile section. The proposal was part of the minutes. Mike said that the lights he proposes would produce a more even quality of light.

Michelle Armbruster shared that we went online as of Friday, February 1^st. Things are going well so far. There are many things that we still don’t know, but we are learning.

Michelle explained about Love Your Library Month. We are asking patrons to donate new DVD’s to show their support of the library during February. We have a list of DVD’s we would like to own. If anyone is interested in purchasing a DVD, please let me know.

Michelle asked for approval to attend one of the two workshops for New Director’s over the summer. The workshops are held for one week in the month of June. Michelle will apply for both of the workshops, but only attend one this summer. Michelle will apply for the other workshop next year.

The following policies were reviewed: Equipment and Computer Use, Meeting Room, Authority to Spend, Budget and Finance, Blood Bourne Pathogens, Borrowing, Circulation, Confidentiality of Records, Drug and Alcohol Free Library, Public Access to Electronic Networks, Services to Patrons with Disabilities, Copyright Restrictions, Disaster Plan, Discipline, Hours of Operation , Inter Library Loan, Reference Service, Title Holds, Unattended Children, Video, Acknowledgement and Disclaimer, At Will Employee, Grievance, Initial Ninety Day Period, Leaves, Overtime/Compensation Time, Performance Evaluation, Staff Development, Travel and Conference and Vacation. Billie Schultz made a motion to approve all of the policies. Jean Ann Plym seconded the motion. The policies were approved.

Billie Schultz made a motion to adjourn. Jean Ann Plym seconded the motion. The meeting was adjourned at 4:50 PM.

Respectfully submitted,

Michelle Armbruster

Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

2/4/08

Present: Bob Howard, Harold Jehle, Dale Runyon Pam Paige, Harry McFall III and Michelle Armbruster

Bob Howard called the meeting to order.

The minutes of the January 2008 Meeting were approved as read. Minutes from a special meeting held on 1/18/08 were also as read.

The budget is within the amount it should be to keep on target for the 2008 budget. The Tannock bill is for work done in the Bright Futures room. Smoke detectors and carbon monoxide detectors were installed. Dale Runyon made a motion to approve the Financial Reports. Harry McFall III seconded the motion. The reports were approved.

Michelle Armbruster shared that we went online as of Friday, February 1

^st. Things are going well so far. There are many things that we still don’t know, but we are learning.

The following policies were reviewed: Equipment and Computer Use, Meeting Room, Authority to Spend, Budget and Finance, Blood Bourne Pathogens, Borrowing, Circulation, Confidentiality of Records, Drug and Alcohol Free Library, Public Access to Electronic Networks, Services to Patrons with Disabilities, Copyright Restrictions, Disaster Plan, Discipline, Hours of Operation , Inter Library Loan, Reference Service, Title Holds, Unattended Children, Video, Acknowledgement and Disclaimer, At Will Employee, Grievance, Initial Ninety Day Period, Leaves, Overtime/Compensation Time, Performance Evaluation, Staff Development, Travel and Conference and Vacation. Harry McFall III made a motion to approve all of the policies. Harold Jehle seconded the motion. The policies were approved.

Dale Runyon made a motion to adjourn. Harold Jehle seconded the motion. The meeting was adjourned at 4:45 PM.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

1/7/08

Present: Bill Wagner, Jean Ann Plym, Larry Hayes, Harry McFall III, Pam Paige and Michelle Armbruster

Absent: Billie Schultz and Harold Jehle

Bill Wagner called the meeting to order.

The minutes of the November 2007 Meeting were approved as read.

There was a question about how many patrons the library has at this time.

Adult Patrons:

Juvenile Patrons:

Rosefield Patrons:

The board would like to thank the 5 person board for talking the Mr. Foster and negotiating a new amount for the rent of the farm land. It is believed that the amount is still below what we should be getting for the valuable land, but the price is more in the ball park of what the land is worth.

Michelle Armbruster discussed the following:

1) The total number of patrons in the library and materials checked out for November and December and all of 2007. The numbers are way down.

2) Going Online as of 2/1/08

3) Polices will be discussed at the February meeting. Please read through the policies before the meeting and bring any questions or discussion to the meeting.

4) Mary Stenwall being salaried and what that means.

5) Off street parking

6) Mike Stenwall will be joining us to discuss lighting in the Juvenile Section at the February meeting.

There was discussion about going online as of 2/1/08. The board would like Michelle Armbruster to run an ad in the Shopper rather than send a letter to each patron. We will have an Open House on February 20

^th for patrons to see the new online catalog, register if they have not been in since going online on 2/1/08 and to answer questions patrons might have. All board members are encouraged to attend.

Jean Ann Plym made a motion to adjourn the meeting. Larry Hayes seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster, Library Director

This is a copy of the article that was placed in the Shopper on 1/29/08:

EXCITING CHANGES AT YOUR LIBRARY!!!!!

Did you know that your public library is part of the Alliance Library System (ALS)? This means that the staff is able to receive assistance and training to make the library better for you! We are also part of the Resource Sharing Alliance (RSA) which means that we can place Inter Library Loans to other libraries which are part of RSA. RSA has recently purchased a new system for circulation and cataloging. You may have noticed the bar codes in the books you have been checking out. The library staff has been working since 1997 on bar coding every item in the library. We have completed that task and are now in the process of issuing new library cards with bar codes to every patron. All of this will be needed for our library to go live with the online system. We will be going live as of February 1, 2008!

As of 2/1/08 we will be checking out books online. What this means for you:

1) The first time you come in we will be asking you for your address, phone number, birth date and email address (if you regularly check your email and want overdue notices and hold information sent to you this way).

2) When you check out books you will receive a receipt with the due dates of all of the items you checked out.

3) You will be able to check your account from home on a computer with internet access to see what you have checked out, when it is due, if you have fines or fees which need to be paid, renew items, look at our catalog and place holds on a book we have in our library (eventually you will be able to place a hold on a book in any library which is part of RSA).

4) If you do not have internet access at home it will be much easier for the staff to check to see what you have checked out and when it is due.

There are a few things we want to make sure you are aware of that will begin when we become online as of 2/1/08:

1) Books, magazines and audio books will continue to have a check out of two weeks. The fine for these items if overdue will be $.10 per day per item. Videos will continue to have a one week check out. The fine for these items if overdue will continue to be $1.00 per day per item. If you have a fine of $5.00 or more, you will not be able to check out any other items or use library services until the fines are paid.

2) You will be able to reach the link to our online catalog and your account information through our Web Site at www.elmwoodpubliclibrary.org. You will be given a password to use the first time you log on. You will be able to change your password to one that is easy for you to remember.

3) We will have flyers with information about the catalog, online account and placing holds. Please be sure to pick these up when you stop by the library. We will also offer training in March and April for patrons who would like to learn how to use the online catalog and account information. Please let us know if you are interested in this training.

We are so excited about this new service! We will be hosting an OPEN HOUSE on Wednesday, February 20

^th from 9:00 AM-6:00 PM. Please plan to stop in and view the new online catalog and update your information. If you have any questions, please stop by and let us know! Michelle Armbruster, Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

1/7/08

Present: Bob Howard, Dale Runyon Pam Paige, Harry McFall III and Michelle Armbruster

Absent: Harold Jehle

Bob Howard called the meeting to order.

The minutes of the November 2007 Meeting were approved as read.

The 2007 year end budget was discussed. The 2008 budget was reviewed.

There was a large difference in the cost of the annual dinner from 2006 to 2007. In 2006 the dinner cost $519.00 and the cost for the dinner in 2007 was $1191.57. In 2006 the drinks were not paid for and they were in 2007.

We were over budget by $2,692.83 for the year, but considering that we purchased a new air conditioner and a new copier the board was very pleased with the figures.

It was asked that a list of what goes under the Miscellaneous sections of the budget be made. Program Miscellaneous includes training costs, mileage and food charges for staff who attend a meeting or training, any item which is purchased for a program which is not a supply, such as food, stamps, advertising, The Library Miscellaneous includes postage, advertising, RSA membership, State Fire Marshall, OCLC membership, ILA membership, memorial gifts, employee tax posters, items used to promote the library such as pencils and coloring books, having keys made for the library, plagues and the annual dinner.

Dale Runyon made a motion to approve the financial reports. Harry McFall seconded the motion. The motion was approved.

Michelle Armbruster discussed the following:

1) The total number of patrons in the library and materials checked out for November and December and all of 2007. The numbers are way down.

2) Going Online as of 2/1/08

3) Polices will be discussed at the February meeting. Please read through the policies before the meeting and bring any questions or discussion to the meeting.

4) Mary Stenwall being salaried and what that means.

5) Off street parking

6) Mike Stenwall will be joining us to discuss lighting in the Juvenile Section at the February meeting.

The board approved a work day in February or March for staff to work on weeding, moving books and other projects.

Dale Runyon will shovel the walks on Monday and Tuesday and Bob Howard will shovel on Wednesday, Thursday, Friday and Saturday. If the walk needs shoveled staff should call the appropriate board member.

Pam Paige made a motion to adjourn. Dale Runyon seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster, Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

11/5/07

Present: Pam Paige, Harold Jehle, Harry McFall III and Michelle Armbruster

Absent: Bob Howard and Dale Runyon

Harry McFall made a motion for Harold Jehle to act as President during the meeting as Bob Howard was absent. Pam Paige seconded the motion. The motion was approved.

Harold Jehle called the meeting to order.

The minutes of the October 2007 Meeting were approved as read.

There was discussion about our first payment from Bright Futures for the use of the room. The library has not received a payment as of the meeting. Michelle Armbruster will send a bill to Bright Futures. A payment was received in December for September, October, November and December. A bill will be sent monthly for payment in 2008.

Harold Jehle discussed the Financial Reports and the amount of money left in the budget for the last two months of the year. Here are the totals at the end of October:

October	2007 BUDGET	YEAR TO DATE
BOOKS	$12,000.00	$6,282.61
UTILITIES	$16,500.00	$8,560.14
CLEANING SUPPLIES	$700.00	$198.02
PROGRAM SUPPLIES	$800.00	$160.58
LIBRARY SUPPLIES	$3,700.00	$3,984.55
LIBRARY IMPROVEMENTS	$6,000.00	$9,359.82
SALARIES	$46,000.00	$41,802.39
REAL ESTATE TAXES	$9,000.00	$8,650.64
AUDIT/LEGAL	$1,200.00	$1,220.00
INSURANCE	$5,500.00	$3,914.00
COMPUTER EXPENSE/ELM NET	$2,000.00	$887.92
HISTORICAL SOCIETY	$600.00	$500.00
PROGRAM MISC	$1,000.00	$206.84
LIBRARY MISC	$3,000.00	$2,936.74
FARM MAINTENANCE	$1,000.00	$0.00
DONATIONS	$1,000.00	$0.00
TOTAL EXPENSE	$110,000.00	$88,664.25

As can be noted, the amount spent for materials is way under budget. When Michelle Armbruster took over as Director on October 1

^st only $5,873.06 of the $12,000.00 had been spent. There are many areas in the library that need updating. The staff will work on these areas and order new materials before the end of the year. The state mandates that 12% of the library budget be used for materials. Library Supplies is already over for the year. Library Improvements is over for the year. Salary will be over for the year. Insurance is on budget. Program Supplies and Program Misc. are both way under. This has a lot to do with the fact that so much money was raised for Summer Reading and there have not been many other programs this year.

A CD came due, so $15,000.00 was taken out. The cash rent if due on December 15

^th.

Pam Paige made a motion to approve the Financial Reports. Harry McFall III seconded the motion. The motion was approved.

The Annual Dinner will be held at the Parkview on December 3^rd. Cocktails will be at 6:00 PM and dinner at 6:30 PM.

The following policies were reviewed: Lost, Damaged and Overdue Materials Policy and Closed Meeting Policy. Pam Paige made a motion to approve the policies without changes. Harry McFall III seconded the motion. The motion was approved.

Michelle Armbruster asked the board for permission for the library to be open for the Christmas Walk. The board unanimously agreed.

The serious need for a copier was discussed. Bob Howard was looking into the matter. He thought the library should use the same company City Hall uses. Michelle Armbruster will follow up with Bob. The board will try to add money to the 2008 budget for the purchase of a copier. A copier was purchased in December as the cost was very low.

Michelle Armbruster discussed the hiring of a new librarian and a new janitor. Michelle updated the board on the new online system and the training the staff has gone through. We will make plans with ALS and plan to go online as of February 1^st.

Michelle Armbruster discussed Mary Stenwall’s salary. Mary will continue to be paid for 20 hours per week and will be paid hourly for any hours over 20 per week. Mary needs to use up her hours she has saved from the past few years as soon as possible.

Michelle Armbruster gave the board a list of the policies which will be reviewed in February.

Michelle Armbruster discussed the fact that she worked 30 hours a week during the summer for Summer Reading and was supposed to be off for six weeks in November and December to balance the salary. Now that Michelle is Director there is no real way for her to take the six weeks off. She wanted to bring this issue to the attention of the board. Harry McFall III made a motion that Michelle Armbruster not take six weeks off as was previously agreed upon due to the change in positions. Pam Paige seconded the motion. The motion was approved.

There was discussion about the price the library is charging for the use of our land. The library is not earning enough from the land to cover expenses. The library should be able to receive more money for the land than we are receiving at this time. The five person board will talk with the renter of the land about an increase. There was a small increase in 2007. 70% of the land is the best ground around and the other 30% is one step below. There was discussion about the amount of money that is being paid for other cash rent land. The library land should be able to bring in top dollar and at this time it is felt that we are not.

There was discussion about the board putting a five year plan together. The board needs to begin to think about where we want the library to be in five years and how to earn the money to make it happen. There was discussion about expanding the library as we own the empty lot next to the building.

Harry McFall made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster, Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

11/5/07

Present: Bill Wagner, Jean Ann Plym, Billie Schultz, Larry Hayes, Harry McFall III, Pam Paige, Harold Jehle and Michelle Armbruster

Bill Wagner called the meeting to order.

The minutes of the October 2007 Meeting were approved as read.

The Annual Dinner will be held at the Parkview on December 3

^rd. Cocktails will be at 6:00 PM and dinner at 6:30 PM.

The following policies were reviewed: Lost, Damaged and Overdue Materials Policy and Closed Meeting Policy. Jean Ann Plym made a motion to approve the policies without changes. Billie Schultz seconded the motion. The motion was approved.

Michelle Armbruster asked the board for permission for the library to be open for the Christmas Walk. The board unanimously agreed.

^st.

Michelle Armbruster gave the board a list of the policies which will be reviewed in February.

Jean Anne Plym suggested there be a way to post policies that affect patrons. This way all patrons will know what the policies are. The policies are all posted on the Web Site and starting in 2008 a new policy will be posted each month on a bulletin board.

Larry Hayes made a motion to adjourn the meeting. Billie Schultz seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster, Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

10/01/07

Present: Jean Ann Plym, Larry Hayes, Pam Paige, Harold Jehle and Mary Stenwall

Absent: Bill Wagner, Billie Schultz and Harry McFall III

Pam Paige made a motion for Harold Jehle to act as the President as Bill Wagner was absent. Larry Hayes seconded the motion. The motion was approved.

Harold Jehle called the meeting to order.

The minutes of the September 2007 Meeting were approved as read.

There was discussion about the peg boards being picked up and returned to the school. Michelle Armbruster will contact the school. Michelle spoke with Joe Harkness at the school and he will pick them up and take them to the school when he fixes the gate for Bright Futures.

There was discussion about our first payment from Bright Futures for the use of the room. The library has not received a payment as of the meeting. As of 10/28/07 the library still has not received a payment.

Michelle Armbruster shared that she has spoken with the Bright Futures Teacher and Aide who are both happy with how things are going with the classroom being located at the library.

Mary Stenwall shared that the Per Capita Grant is due on 10/15/07, but has already been sent in.

Mary delivered the thank you card and gift certificates to the Haahn’s.

All staff will be trained on becoming an online library on 10/4/07. This is an on site training.

Pat Keefer and Carroll Inskeep are now able to register people to vote.

There was discussion about having the annual dinner in early December. The Haahn’s, Keefer’s, Reed’s, Lott’s and Roberta Neal will be invited as well as all current board members and their spouses and current staff and their spouses. Pam Paige will find a date and take care of all details.

Michelle Armbruster shared a resignation letter from Carol Kjellenberg.

There are no policies to review this month.

Respectfully submitted,

Michelle Armbruster, Library Director

Morrison and Mary Wiley Library Board Meeting Minutes

10/01/07

Present: Bob Howard, Pam Paige, Harold Jehle, Dale Runyon and Mary Stenwall

Absent: Harry McFall III

Bob Howard called the meeting to order.

The minutes of the September 2007 Meeting were approved as read.

Michelle Armbruster shared that she has spoken with the Bright Futures Teacher and Aide who are both happy with how things are going with the classroom being located at the library.

Dale Runyon made a motion to approve the financial reports as read. Harold Jehle seconded the motion. The financial reports were approved.

Harold Jehle shared that he transferred $5,000.00 from a CD. The library will not receive our cash rent until December. A CD matures on 10/21, so hopefully we can get through until then.

Mary Stenwall shared that the Per Capita Grant is due on 10/15/07, but has already been sent in.

Mary delivered the thank you card and gift certificates to the Haahn’s.

All staff will be trained on becoming an online library on 10/4/07. This is an on site training.

Pat Keefer and Carroll Inskeep are now able to register people to vote.

Michelle Armbruster shared a resignation letter from Carol Kjellenberg.

Bob Howard shared that Meister had to be called to install a new water spigot in the front and back of the building. Michelle Armbruster shared that Bright Futures can not be without access to water, so if work needs to be done it needs to be done after 11:00 AM.

Dale Runyon will get a piece of carpet laid in the Technology Room and fix the baseboard that is loose in the Juvenile section.

Harold Jehle made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned.

Respectfully submitted,

Michelle Armbruster

Library Director

Library Board of Trustees for the Elmwood Township Library District Meeting Minutes

9/10/07

Present: Bill Wagner, Jean Ann Plym, Billie Schultz, Pam Paige, Larry Hayes, Harry McFall III, Harold Jehle and Mary Stenwall

Bill Wagner called the meeting to order.

The minutes of the August 2007 Meeting were approved as read.

Mary said that the antennae being on the roof has not helped much according to Pat Keefer. Michelle Armbruster will talk with Steve Davis and let him know that we are going online by the end of the year and need to have uninterrupted connections. Steve said by the middle of October all of the equipment will be replaced and the connection should work all of the time.

Harold Jehle shared that the Bright Futures Coordinator is on leave. Bright Futures was ready to put playground equipment up, but the fence was not up yet, so they couldn’t. The fence is up now and the air conditioners are cover. The library received $1500 for the fence. The library already received $500 for the sink and toilet. We should receive $333.33 per month for 9 months of the year. No one was exactly sure what the contract said other than the library would receive $3000.

Mary Stenwall shared that the library needs to order a computer, scanner and receipt printer in order to go online. The librarians would like to have the items ordered now, so they will be here and ready to go. Pam Paige made a motion to buy the items. The five person board approved buying the items. The items will be ordered.

The high school still needs to pick up the peg boards. The Conference Room will be locked by Bright Futures staff when they leave. The key will be in the Wiley History Room. If a group or organization wants to use the room they will have to give at least 24 hour notice. Library staff will let Bright Futures staff now that the room will be used.

The water spigot piece is being kept in the cleaning supply closet downstairs.

The staff work day has been scheduled for Saturday, October 20

^th. We will weed the Adult Non-Fiction and Fiction, Youth Fiction and Juvenile Fiction.

Mary shared that the Per Capita Grant was almost complete.

Early Voting will be held on January 24 and 31. Mary was unsure of the time.

The five person board made a decision to give the Haahn’s a $50 gift certificate as a thank you for sanding all of the tables was made. Mary Stenwall will get the gift certificates and send a thank you card.

Pam Paige is going to buy three new light fixtures for the stacks upstairs.

An air conditioner has been installed in the librarian office, the hall to upstairs has been painted, the basement has been organized and many items thrown away, a doorbell has been installed, the railings outside were painted and the handicap railings in the downstairs bathroom have been replaced. Thank you to all board members who have helped with these projects!

Bill Wagner mentioned that there have been many improvements at the farm house recently.

Billie Schultz made a motion to adjourn the meeting. Jean Ann Plym seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

9/10/07

Present: Pam Paige, Harry McFall III, Harold Jehle, Dale Runyon and Mary Stenwall

Absent: Bob Howard

Pam Paige made a motion for Harold Jehle to be acting President for the meeting. Harry McFall III seconded the motion. The motion was approved.

Harold Jehle called the meeting to order.

The minutes of the August 2007 Meeting were approved as read.

Mary Stenwall shared that the library needs to order a computer, scanner and receipt printer in order to go online. The librarians would like to have the items ordered now, so they will be here and ready to go. Pam Paige made a motion to buy the items. Harry McFall III seconded the motion. The motion was approved. The items will be ordered.

The water spigot piece is being kept in the cleaning closet.

The staff work day has been scheduled for Saturday, October 20^th. We will weed the Adult Non-Fiction and Fiction, Youth Fiction and Juvenile Fiction.

Mary shared that the Per Capita Grant was almost complete.

Early Voting will be held on January 24 and 31. Mary was unsure of the time.

There was a question about the $70 for the fire inspection. Everything checked out fine with the inspection.

Pam Paige asked Michelle Armbruster about her 106 hours for the month of August. Michelle explained that August was her last month if 30 hours per week.

Harold Jehle said that the $4626.26 for the air conditioner will have to be taken out of the money market. All budget items are still looking good.

Dale Runyon made a motion to approve the financial reports. Harry McFall III seconded the motion. The motion was approved.

A decision to give the Haahn’s a $50 gift certificate as a thank you for sanding all of the tables was made. Mary Stenwall will get the gift certificates and send a thank you card.

Pam Paige is going to buy three new light fixtures for the stacks upstairs.

Pam Paige made a motion to adjourn the meeting. Dale Runyon seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

8/6/07

Present: Bill Wagner, Pam Paige, Larry Hayes, Harry McFall III, Harold Jehle and Mary Stenwall

Absent: Jean Ann Plym and Billie Schultz

Bill Wagner called the meeting to order.

The minutes of the June 2007 Meeting were approved as read.

Larry Hayes asked about the materials money spent being so low. All books for juvenile are paid for by the Seiben account and the books for Summer Reading were paid by the grant, so we have spent much more on materials this year than it looks like. Mary Stenwall said that she has many books ordered from Baker and Taylor that we have not been charged for yet.

There was discussion about the number of patrons that were in the library in June and the number of items checked out. Unfortunately, the July report was not available.

The new air conditioner is installed and running.

There was discussion about Don Haahn refinishing the tables for the library.

Mary Stenwall shared that Summer Reading went well. We had 1092 contacts and 93 volunteers. We raised $3525. The diary especially was a huge help with the $1000 donation and the milk and ice cream donated. Thank you to Bill Wagner for making the connection for these donations!

The Annual Report is completed and has been sent.

Steve Davis is to put an antenna on the roof to help with the speed of the internet connection.

There are still some items that need to be completed before the Bright Futures class starts. The stairway needs to be painted. The railing and heater panel in the downstairs bathroom needs to be painted. The plaque for Mrs. Seiben needs to be hung somewhere. The light bulb in the front window needs to be changed. The toilet and saw horses need to be moved out of the basement. The microfilm machine from the conference room needs to be removed. Pam Paige will take care of this. Bob, Harold and Dale will see about the rest.

Bright Futures can use the copy machine without charge if they need to make a few copies of something. We need to monitor how much they use the machine.

Bright Futures will reimburse the library when money is available for the toilet and the fence. Harold Jehle has written a letter asking for $500 at this time which is what the director said was available.

The staff would like to request a work day once a quarter to keep up on all of the things that can’t be done during normal hours. This would include weeding. The board approved having a work day and then let them know how much time we needed.

Michelle Armbruster will bring a list of the items the grant paid for.

Pat Keefer will take over the Book Keeping job as of October 1, 2007. She will not attend meetings and will not do the minutes.

Larry Hayes made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

8/6/07

Present: Bob Howard, Pam Paige, Harry McFall III, Harold Jehle, Dale Runyon and Mary Stenwall

Bob Howard called the meeting to order.

The minutes of the June 2007 Meeting were approved as read.

There was a change in the financial reports. Pat Keefer’s salary was incorrect. Her salary should have been $746.92.

The Seiben account is the NOW account on the financial reports. The money is to be used for books for the juvenile section.

There was discussion about the number of patrons that were in the library in June and the number of items checked out. Unfortunately, the July report was not available.

The new air conditioner is installed and running.

There was discussion about Don Haahn refinishing the tables for the library.

The Annual Report is completed and has been sent.

Steve Davis is to put an antenna on the roof to help with the speed of the internet connection.

Bright Futures can use the copy machine without charge if they need to make a few copies of something. We need to monitor how much they use the machine.

Could there be an air conditioner in the librarian’s office? The decision was made to buy one.

Pat Keefer will take over the Book Keeping job as of October 1, 2007. She will not attend meetings and will not do the minutes.

Harold Jehle made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

6/4/07

Present: Bob Howard, Harold Jehle, Dale Runyon, and Mary Stenwall

Absent: Pam Paige and Harry McFall III

Bob Howard called the meeting to order.

The minutes of the May 2007 Meeting were approved as read.

The board would like a record of all money received and how the money was spent for Summer Reading. Michelle will take care of this.

Harold Jehle made a motion to approve the financial reports. Dale Runyon seconded the motion. The financial reports were approved.

Meister has submitted a bid for the air conditioning, but we are still waiting on one other bid.

Mr. Frost has not contacted Mary yet about setting up a meeting to discuss Bright Futures use of the building. A contract still needs to be signed.

Thank you to all of the board members who helped at the Casey’s Fundraiser and at the Summer Reading Kick Off Party.

Mary Stenwall thanked Dale Runyon for all of his help. Mary Stenwall shared that he came to help her when she was nervous about someone being in the building. Bob Howard said to follow the policy if someone is causing trouble and call 911.

Michelle Armbruster submitted a request to work 30 hours a week in the months of June, July and August to take care of Summer Reading. Michelle will take off the last two weeks of November and the month of December to equal out the number of hours for the year. There was a question about who would cover the shifts that are not covered in November and December. The other librarians will have to cover the shifts as part of their weekly hours. This might get tricky as no one wants to work on Thursday evening alone. Harold Jehle made a motion to grant the request. Dale Runyon seconded the request. The request was granted.

A new Volunteer Policy was reviewed. Harold Jehle made a motion to accept the new policy. Dale Runyon seconded the motion. The new policy will replace the old policy.

Dale Runyon made a motion to adjourn the meeting. Harold Jehle seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

6/4/07

Present: Bill Wagner, Jean Ann Plym, Billie Schultz, Harold Jehle and Mary Stenwall

Absent: Pam Paige, Larry Hayes and Harry McFall III

Bill Wagner called the meeting to order.

The minutes from the May 2007 Meeting were approved as read.

Bill Wagner asked about the milk for Summer Reading which is being donated by Hillcrest Dairy. We will need five coolers to transport the milk. Board members volunteered to get coolers to the library.

Mr. Frost has not contacted Mary yet about setting up a meeting to discuss Bright Futures use of the building. A contract still needs to be signed.

Thank you to all of the board members who helped at the Casey’s Fundraiser and at the Summer Reading Kick Off Party.

A new Volunteer Policy was reviewed. Billie Schultz made a motion to accept the new policy. Jean Ann Plym seconded the motion. The new policy will replace the old policy

Billie Schultz made a motion to adjourn the meeting. Jean Ann Plym seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

5/7/07

Present: Jean Ann Plym, Pam Paige, Harold Jehle, Harry McFall III, Larry Hayes and Mary Stenwall

Absent: Billie Schultz and Bill Wagner

Harry McFall made a motion to appoint Harold Jehle as the President for the meeting as Bill Wagner is absent. Pam Paige seconded the motion. The motion was approved.

Harold Jehle called the meeting to order.

The minutes from the April 2007 Meeting were approved as read.

Larry Hayes was welcomed to the board.

There were questions about the Disaster Plan. The Disaster Plan was approved as part of the Patron Service Polices on 8/7/2006. The policy will be reviewed to make sure it meets all of the requirements for the Pre Capita Grant.

There were questions about whether Bright Futures has been in contact with the library. Mr. Frost will be the administrator who we will work with. He is going to come by and talk with Mary soon. The biggest thing at this point is to get a signed contract. We also need to know what size toilet and sink they would like in the upstairs bathroom. There is a full size toilet and sink at this time, so the replacement of the second toilet and sink could be a smaller size of each.

Mary Stenwall reported on the following information.

The Per Capita Grant of $2926 was received. We can use the money for programs, audios, videos and books.

The Lorado Taft Program went very well. There were 21 people in attendance.

The bike rack and outside garbage can have arrived. We are still waiting on a coat rack.

A good selection of books for Summer Reading is being added to the collection.

The numbers of patrons in and material checked out is finally back up this month. Michelle Armbruster has not received requested information from other rural libraries about their usage.

Pam Paige went over a list of items which need attention. The bell rack and the railings in the restrooms need to be painted. Grass seed needs to be planted in front of the bell in front. The staircase needs to be painted. There are light bulbs which need to be replaced.

We need to seriously consider leasing or buying a new copier.

There was discussion about the Casey’s Fundraiser and the Summer Reading Kick Off Party. Board members are needed to volunteer to help move tables and chairs and cook hot dogs for the party and pump gas for the fundraiser. Dale Runyon and Harry McFall will help get the tables and chairs on May 10

^th. Dale Runyon and Larry Hayes will help take them back. Dale Runyon, Harold Jehle and Pam Paige will help at the party. Harry McFall III and Bob Howard will pump gas from 4:00-6:00 PM on 5/18. Dale Runyon and Harold Jehle will pump gas from 6:00-8:00 PM.

Larry Hayes made a motion to adjourn the meeting. Jean Anne Plym seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

5/7/07

Present: Bob Howard, Pam Paige, Harold Jehle, Dale Runyon, Harry McFall III and Mary Stenwall

Bob Howard called the meeting to order.

The minutes of the April 2007 Meeting were approved as read.

Harold Jehle said the Foster’s have paid the first cash rent payment on 5/1/07. We received $42500.00. There is not an expectation for a bonus at this time.

The financial report was reviewed. The janitor salary is incorrect on the report. It should be $344.38. Harry McFall III made a motion to approve the financial report. Pam Paige seconded the motion. Harold Jehle said that at this time all of the budget line items are on track except for Library Misc. This is a category that does not have regularly scheduled items taken out of it.

Mary Stenwall reported on the following information.

The Per Capita Grant of $2926 was received. We can use the money for programs, audios, videos and books.

The Lorado Taft Program went very well. There were 21 people in attendance.

The bike rack and outside garbage can have arrived. We are still waiting on a coat rack.

A good selection of books for Summer Reading is being added to the collection.

The numbers of patrons in and material checked out is finally back up this month. Michelle Armbruster has not received requested information from other rural libraries about their usage.

We need to seriously consider leasing or buying a new copier.

Harry McFall made a motion to adjourn. Dale Runyon seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

4/2/07

Present: Bill Wagner, Jean Ann Plym, Mary Ann Hanlin, Pam Paige, Harold Jehle, Harry McFall III and Mary Stenwall

Absent: Billie Schultz

Bill Wagner called the meeting to order.

The minutes from the March 2007 Meeting were approved as read.

This is Mary Ann Hanlin’s last meeting. The board thanked Mary Ann for her many years of service to the library. Michelle Armbruster asked Mary Ann if she would be willing to become a Friend of the MMW Library when the group is started. Mary Ann said she would be willing to consider being a Friend.

Bill Wagner asked about volunteers for the library. Michelle Armbruster said that at the end of Summer Reading she will give the Adult and Youth Volunteers a letter letting them know that we are in need of volunteers throughout the year. We have asked for volunteers before in the Gazette article. Michelle also stated that when the Friends group is started there will be volunteers to help at the library from that group.

Mary Stenwall shared the following information.

We have been approved for the Per Capita Grant in the amount of $2923.61. Mary handed out information from the Gazette that says the Per Capita Grant for the next two years will be based on having a detailed Disaster Plan and one member attending a meeting and sharing the information with the other board members. Also listed in a letter from Jesse White is the need to review and report on progress in meeting Chapter X of Serving Our Public, having in place how the library does orientation for new staff and new trustees and how the library is coping with the challenges of today’s economic climate.

There were 25 people for Early Voting.

On 4/23 we will hold a program about Lorado Taft.

On 4/25 we will host a National County Government Week Read Aloud.

4/15-4/21 is National Library Week. On 4/18 we will hold a Patron Appreciation Day with cookies and punch.

Carroll has come up with a list of things that need to be done at the library. Michelle Armbruster stated that the list was discussed and devised during the Staff Meeting.

Bill Wagner stated that the new owner of the dairy, Sam Dilsaver, would like to be a part of the community. Michelle Armbruster will add his name to the list of businesses to receive a letter about making a donation for Summer Reading.

Mary Ann Hanlin made a motion to adjourn the meeting. Jean Ann Plym seconded the motion. The meeting was adjourned.

Respectfully Submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

4/2/07

Present: Pam Paige, Harold Jehle, Dale Runyon and Harry McFall III

Absent: Bob Howard

Pam Paige made a motion that Harold Jehle be the acting President as Bob Howard was absent. Harry McFall III seconded the motion.

Harold Jehle called the meeting to order.

The minutes of the March 2007 Meeting were approved as read.

The board members welcomed Dale Runyon to the five person board.

The financial reports were reviewed. Harry McFall III made a motion to approve the financial reports. Pam Paige seconded the motion. The financial reports were approved.

Harold Jehle shared that we are on track for salary, utilities and the other categories. The only category not under or right on budget is library misc. Some of the items under this category are not reoccurring. In 11/06 a $20,000 CD was rolled into the Money Market account. In 4/07 we will put $15,000 from Money Market into a CD that is maturing and will be continued for 13 months abut almost 5%. In May we will receive $8,000 more in cash rent.

There were questions asked about the report Michelle Armbruster handed out about library usage. March of 2007 saw the least amount of patron usage compared with March of 2006, 2005, 2001, 2000 and 1999. The numbers of materials check out has also drastically decreased. The board asked Michelle to talk with other libraries in the area to see if they are seeing fewer patrons and less material check out.

Bright Futures will be using the Conference Room as of August 2007. No actual contract has been signed. We still need to fix the toilet and sink in the upstairs restroom.

Dale Runyon said that he and Wayne Slone are going to spray wash the outside of the building tomorrow.

Harry McFall III made a motion to adjourn the meeting. Dale Runyon seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

APRIL 2007

Congratulations to Larry Hayes and Harry McFall III for their recent election to the Board of Trustees of the Morrison and Mary Wiley Library. Thank you to Mary Ann Hanlin for her years of dedicated service.

Library Board Meeting Minutes

Morrison and Mary Wiley Library Board Meeting Minutes

3/5/07

Present: Bill Wagner, Billie Schultz, Pam Paige, Harold Jehle, Harry McFall III and Mary Stenwall

Absent: Jean Ann Plym and Mary Ann Hanlin

Bill Wagner called the meeting to order.

The minutes from the February 2007 Meeting were approved as read.

Bill Wagner asked for the Grant balance to be included in the financial reports from now on.

Mary Stenwall shared the following information.

Two more bookshelves need to be put together for paperback books and videos. There are also some pictures that need to be hung. Tyler Emken has not returned calls about volunteering. It was suggested that an advertisement be run in the paper that Volunteers are needed. Michelle Armbruster explained that when a Friends Group is started we will be able to use the members as volunteers to help at the library.

Early Voting will be held at the library on March 28^th.

A Lorado Taft Program is being planned for Monday, April 23^rd at 6:30 PM. All board members are encouraged to attend.

According to ALS, a District Library must have a fiscal year from July 1 through June 30. This is the time frame that the Per Capita Grant must be based on each year.

There was a question about training for Trustees. The Bylaws says: It is the goal of the Library Board of Trustees to have each member attend a minimum of one Library System (or other library related) workshop, seminar or meeting during each calendar year. Library Board of Trustees members will be reimbursed at the rate allowed by the IRS for travel to and from any Library System (or other library related) workshop, seminar or meeting. For Per Capita Grant compliance at least one training must be attended each year by one member who then shares the information with the rest of the board.

The Board Of Directors Policies were reviewed. Harold Jehle made a motion to approve the policies. Bill Wagner seconded the motion. The policies were approved.

The library does not have to have two budgets as we don’t appropriate tax funds.

There are some things that we need to do according to the Bylaw section. We need to use an agenda for every meeting and only items on the agenda may be voted on. If a board member would like to have an item added to the agenda they need to let Michelle Armbruster know 10 days before the meeting. An agenda needs to be posted at the library 48 hours before the meeting. Michelle Armbruster will post one the Thursday before a meeting. After the elections in April the board needs to look at the officer section of the policy and elect a Vice President.

Harold Jehle asked if we have the budget set for 12% to be used for materials as the policies call for. We need to raise the materials line item in the budget from $12,000 to $13,200.00 to meet the 12%.

Harold Jehle made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjoined.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

3/5/07

Present: Bob Howard, Pam Paige, Harold Jehle and Harry McFall III

Bob Howard called the meeting to order.

The minutes of the February 2007 Meeting were approved as read.

Bob Howard said that Dale Runyon has agreed to join the five person board.

The financial reports were reviewed. Pam Paige made a motion to approve the financial reports. Harry McFall III seconded the motion. The financial reports were approved. There was a question about the new financial report and how to read it. Harold Jehle explained. We are on target for the Salary Budget Line Item at this time. The only category that is over budget at this time is Library Miscellaneous. There was a question about what the Farm Maintenance category is for. Harold Jehle explained that the Foster’s have agreed to pay for any improvements that need to be made. This category is for emergencies at the farm.

There was discussion about the Bright Futures Program using the Conference Room for classes next fall. At this time no paperwork has been received.

Mary Stenwall shared the following information.

Two more bookshelves need to be put together for paperback books and videos. There are also some pictures that need to be hung. Tyler Emken has not returned calls about volunteering. It was suggested that an advertisement be run in the paper that we are seeking volunteers. Michelle explained that when a Friends Group is started we will be able to use the members as volunteers to help at the library.

Early Voting will be held at the library on March 28

^th. A Lorado Taft Program is being planned for Monday, April 23^rd at 6:30 PM. All board members are encouraged to attend.

Harold Jehle asked if we have the budget set for 12% to be used for materials. We need to raise the materials line item in the budget from $12,000 to $13,200.00.

Harold Jehle made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

2/5/07

Present: Bill Wagner, Pam Paige, Mary Ann Hanlin, Billie Schultz, Harold Jehle, Harry McFall III and Mary Stenwall

Absent: Jean Ann Plym

Bill Wagner called the meeting to order.

The minutes from the January 2007 Meeting were read. The minutes were approved as read.

Mary Stenwall shared the following information.

The Secretary Of State wrote a letter saying that the library has been incorrectly listed as a Corporation. In order to qualify for the Per Capita Grant we have to be a Non For Profit organization, not a Corporation. Harold Jehle signed the form to change the name for the Secretary Of State.

Tyler Emken from Yates City came in and talked with Mary on the Saturday she worked about volunteering at the library. He needs volunteer hours for a class at ICC. He has not called back yet.

The staff would like to thank the board for the nice dinner.

Part of the 2007 Per Capita Grant information that will be needed for next year is an Orientation Packet that is given to any new trustee elected to the board. There is also an Employee Orientation Packet that will need to be created.

There was discussion about Harry McFall III and Mary Ann Hanlin’s terms of office ending in April 2007. Harry has gotten the signatures that he needed and has turned his form in at the Courthouse. His name will appear on the ballet. Mary Ann will not run for another term. Larry Hayes was asked to run for the open seat. He was given the form that he needed to get signatures on. He was told that the form needed to be turned into the Courthouse by 2/5/07. No one is sure if he got his form turned in or not.

Michelle Armbruster shared that the information she received from Patti Smith, Director of the Brimfield Library about the cost of their new addition and the amount of insurance their library has is on page 10 of the packet of information handed out today. Michelle also shared that she attached a copy of the Policy Review Schedule as page 13-15. This is so that board can see what policies we still need to look at and approve. At this time the Board Of Director’s Policies are the only policies that still need to be done. These policies were handed out at the October 2006 Meeting to discuss in November. Scot Jehle joined us in November to discuss insurance. We did not have a meeting in December and the January Meeting was devoted to budget discussion. The Board has just not had time to look over them and approve them yet. We need to do this soon. There are 4 policies which must be reviewed on an Annual basis. Michelle wants to make sure that everyone reads the last five pages of the information handed out at today’s meeting. There is information about a Trustees Forum Workshop being held on 2/24. There is also information from a letter from Rose Chenoweth to Bill Wagner that explains that as of 1971 when the library became a District Library it is the Seven Person Board elected by the people who are legally responsible for everything the library does. This is the Board that should be making all decisions and running the library. Ms. Chenoweth also included information about filing dates, terms of office, etc for the Seven Person Board. Michelle also included information about the changes to the Open Meetings Act which became effective 1/1/07. There are some things that we are not doing and need to be doing to follow this law.

Billie Schultz does not want to remain on the board until 4/11. She will continue to be part of the board for two years and will then resign.

Bright Futures is going to use the Conference Room for a class. They will meet Monday through Friday in the morning. This will start in the fall of 2007. They will put a fence behind the building and put up playground equipment. Harold Jehle stated that it is not a done deal at this time, but as soon as the Bright Futures Coordinator approves the site then it will be. There are still liability issues to be addressed.

Pam Paige made a motion to adjourn the meeting. Mary Ann Hanlin seconded the motion.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

2/5/07

Present: Pam Paige, Harold Jehle, Harry McFall III and Mary Stenwall

Absent: Bob Howard

Pam Paige made a motion that Harold Jehle be the acting President as Bob Howard was absent. Harry McFall III seconded the motion.

Harold Jehle called the meeting to order.

The minutes of the January 2007 Meeting were read. The minutes were approved as read. Harry McFall III made a motion to approve the minutes of the November 2006 Meeting as there was not a quorum present at the January 2007 Meeting. Pam Paige seconded the motion. The minutes were approved.

The financial reports were reviewed. Pam Paige made a motion to approve the financial reports. Harry McFall III seconded the motion. The financial reports were approved.

Since the January Meeting the carpet has been cleaned, the clock moved and the table moved.

Mary Stenwall shared the following information.

Tyler Emken from Yates City came in and talked with Mary on the Saturday she worked about volunteering at the library. He needs volunteer hours for a class at ICC. He has not called back yet.

The staff would like to thank the board for the nice dinner.

Dale Runyon is on vacation at this time. It is believed that he is going to join the Five Person Board, but Bob Howard has not informed anyone if Dale has indeed agreed.

Harry McFall III made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

1/8/07

Present: Bill Wagner, Jean Ann Plym, Pam Paige, Mary Ann Hanlin and Mary Stenwall

Absent: Billie Schultz, Harold Jehle and Harry McFall III

Bill Wagner called the meeting to order.

The minutes from the November 2006 Meeting were read. Minutes were approved as read.

Mary Stenwall handed out an article about RSA and the new system, Unicorn. This is the system that will be up and running by 12/07. We will become an online library using this system.

Mary Stenwall stated that we are done with bar coding everything in the library. This project has been on going since 1997. There will continue to be bar coding for new materials brought into the library.

The library has received many donations of books and movies over the last few months and we are working on getting them bar coded and added to the collection.

Mary Stenwall shared that by 6/1/07 in order to qualify for the Per Capita Grant we must have a Disaster Plan in place. Michelle Armbruster shared that there is already a Disaster Plan that has been approved and is part of the Policy Manual. Mary said that there are going to be quite a few questions and things for the board to do for the next Per Capita Grant. Mary shared that when Rose Chenoweth from ALS came to visit she stated that there were some libraries that did not get their Per Capita Grant this year because the board did not attend a meeting and discuss it at a board meeting as was required.

Mary Stenwall shared that she and Carol Kjellenberg have thought about not having Toddler Time in the spring due to the decrease in attendance.

Family Reading Night in November was a big success with 63 people attending the program, but the programs in December were not well attended.

Mary Stenwall asked the board if when an employee is to work on Saturday if those 4 hours is part of their 10 or 20 hours per week or if on that week the employee could have 14 or 24 hours. Bob Howard said that employees needed to work 10 or 20 hours per week only. Mary then stated that when Summer Reading begins there will be extra hours worked by all employees to handle the programs.

Mary Stenwall said that having the computers in the Technology Room has really made a difference in the noise level in the library. She has not yet posted a sign about no cell phone usage in the library. There was a suggestions made that she also post a sign that only 3 people at a time are allowed in the Technology Room if there is a problem with too many people being in the room at once.

The terms of Mary Ann Hanlin and Harry McFall III are ending in 2007. The forms need to be filed with Whitney and Potts and at the courthouse by the beginning of February for anyone who wants their name on the ballot for voting in April.

Bill Wagner would like to find out what the library is being paid by the acre for the farm land. He said that is how you pay for farm land.

Jean Ann Plym made a motion to adjourn the meeting. Mary Ann Hanlin seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

1/8/07

Present: Bob Howard, Pam Paige and Mary Stenwall

Absent: Harold Jehle and Harry McFall III

Bob Howard called the meeting to order.

The minutes of the November 2006 meeting were read. The minutes were not approved as there was not a quorum present

Dale Runyon visited the meeting as he has been asked by the members to join the 5 Person Board by appointment after the resignation of Wayne Slone as of 11/1/06.

The financial reports were reviewed. The end of year information for 2006 was reviewed. Bob Howard shared that in 2007 money will be transferred out of CD’s to balance the budget. Bob Howard shared that a meeting had been held of the Five Person Board. They renegotiated with Mr. Foster and the new contract will be $85,000.00 per year for the rental of the farm land. There are 498 tillable acres on the farm. There will still be an option for a bonus each year.

Bob Howard said that he spoke with Kenny Blum and it is anticipated that the library Cilco bill will raise about $371 per month. This is a 15% increase.

Bob Howard shared that he is going to call about getting the carpet cleaned. The clock needs to be moved downstairs to the expanded seating area. There is a table to move to the conference room.

Mary Stenwall handed out an article about RSA and the new system, Unicorn. This is the system that will be up and running by 12/07. We will become an online library using this system.

The library has received many donations of books and movies over the last few months and we are working on getting them bar coded and added to the collection.

Mary Stenwall shared that she and Carol Kjellenberg have thought about not having Toddler Time in the spring due to the decrease in attendance.

Family Reading Night in November was a big success with 63 people attending the program, but the programs in December were not well attended.

Bob made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

11/6/06

Present: Bill Wagner, Jean Ann Plym, Billie Schultz, Harold Jehle, Harry McFall III, Pam Paige, Mary Ann Hanlin and Mary Stenwall

Bill Wagner called the meeting to order.

Harold Jehle read the minutes from the October 2006 Meeting. Minutes were approved as read.

Scot Jehle joined the meeting to discuss insurance. Scot went over a Summary Of Insurance. He asked for permission from the board to have Pekin Insurance come out and review the library and the coverage. The board agreed.

There was discussion about increasing the amount of insurance on the library and the contents of the library. Michelle will contact Patty Smith at the Brimfield Library to see how much their addition to the library cost, as well as how much insurance they have on the building and contents. Scot will review the information with Pekin Insurance and come to another meeting to discuss the findings.

Information was shared about a bid from Meister Plumbing for air conditioning and installation. The bid was $6410.00. We need to get a second bid to compare. Bill Wagner asked about the boiler and if it is appropriate for the library. Mr. Chapman said before that he thought it was fine.

Mary Stenwall, Head Librarian, shared the following information:

The Per Capita Grant has been completed and sent in.

The staff is half way through bar coding the audios. Then there will only be videos and paperbacks in the Juvenile section.

The following groups are meeting at the library: Cub Scouts (1 X month), Bright Futures Play Group (1 X Weekly), Moms In Touch Group (1 X Weekly) and 4H (1 X Monthly). The library has the following programs: Read Alouds with Mrs. Benesch (1 X Weekly), Book Discussion (1 X Monthly) and Toddler Time (1 X Weekly until the end of November and then again in February and March). Early Voting was recently held at the library.

Jared Roberts represented the library on WTVP Reading Rainbow today at 2:58 PM. Jared did a great job!

There has been an issue with a few teenagers and their cell phone usage and computer usage. The board decided to block My Space and other sites like it from use at the library. Mary spoke with all of those involved. The board said that as they have been warned once if they have any other infractions to kick the guilty party out of the library. This falls under the libraries Discipline Policy.

There was discussion about cleaning the carpet.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

11/6/06

Present: Bob Howard, Harold Jehle, Harry McFall III, Pam Paige and Mary Stenwall

Bob Howard called the meeting to order.

Bob read a letter of resignation from Wayne Slone. Wayne resigned from the board as of 11/1/06.

Harold Jehle read the minutes from the October 2006 Meeting. Minutes were approved as read.

The Financial Reports were reviewed. Harry McFall made a motion to approve the report. Pam Paige seconded the motion. The financial report was approved.

Bob Howard shared information about a bid from Meister Plumbing for air conditioning and installation. The bid was $6410.00. We need to get a second bid to compare. Bill Wagner asked about the boiler and if it is appropriate for the library. Mr. Chapman said before that he thought it was fine.

Mary Stenwall, Head Librarian, shared the following information:

The staff is half way through bar coding the audios. Then there will only be videos and paperbacks in the Juvenile section.

Jared Roberts represented the library on WTVP Reading Rainbow today at 2:58 PM. Jared did a great job!

There was discussion about cleaning the carpet.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

10/2/06

Present: Harold Jehle, Harry McFall III, Pam Paige and Mary Stenwall

Absent: Bill Wagner, Billie Schultz, Jean Ann Plym and Mary Ann Hanlin

As there was not a quorum the meeting was not held.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

10/2/06

Present: Bob Howard, Harold Jehle, Wayne Slone, Harry McFall III, Pam Paige and Mary Stenwall

Bob Howard called the meeting to order.

Harold Jehle read the minutes from the September 2006 Meeting. Minutes were approved as read. There is one change to the minutes: Harry McFall III only opposed calls not being made for overdue videos at the meeting.

Harold read the minutes from the Special Meeting held on 8/30/06. The minutes were approved as read.

The Financial Reports were reviewed. Wayne Slone asked about the cost of the insurance. Harold Jehle said that Scot Jehle is checking into the Worker’s Compensation claims at this time. The library received a $386.00 refund for this policy. Wayne Slone made a motion to approve the Financial Report. Pam Paige seconded the motion. The report was approved.

There was discussion about calling Meister and Chapman about their bids for the air conditioning.

Mary Stenwall shared that the Per Capita Grant paperwork is almost complete. She still needs a section filled out after Pam Paige presents her training information at the meeting today. She still needs a section filled out that she has asked Michelle Armbruster to complete. It will be mailed by the end of the week.

The Adult Paperback Books have all been bar coded. Now we are moving on to the Youth Paperback Books. Then Audios and Videos are the last two sections to be complete.

Toddler Time will begin on Wednesday and run through November.

The Book Signing Reception went well. Thecla McCarthy sold 15 copies of her book. She was very pleased with the number of people who attended and the number of books purchased.

The first list of Rosefield Township Patrons has been taken to Steve Davis. The cost will be approved at the next meeting and a check cut for us.

Wayne Slone asked if the same auditor will do our audit this year. Blucker & Kneer will continue to do our audit.

The employee rest room has been painted. The technology room has been painted. The office still needs to be painted.

Pam Paige shared the following information that she learned while attending a course through Library U on Laws Affecting Libraries. A member of the board attending a meeting or workshop and presenting the information to the rest of the board was a requirement for the Per Capita Grant. Information about Confidentiality Of Patron (the library has an approved policy), Freedom Of Information Act (the library has an approved policy) and Drug Free Workplace Act (the library has an approved policy) were shared.

Library U is very easy to use and there is lots of great information about libraries, so all board members are encouraged to go to the site and check out the information.

Bob Howard said that he and Pam Paige would be setting up a meeting to discuss a Friends Of The Library Group with Michelle Armbruster.

Harold Jehle made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned.

The Board Of Trustees policies were handed out to be reviewed at the November Meeting.

Michelle Armbruster handed out a packet of information with library statistics, copies of letters from concerned citizens about the cut in staff hours and all of the happenings at the library.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

9/11/06

Present: Bill Wagner, Harold Jehle, Billie Schultz, Jean Ann Plym, Harry McFall III, Mary Ann Hanlin, Pam Paige and Mary Stenwall

Bill Wagner called the meeting to order.

Harry McFall made a motion that everything that was approved at the five person meeting also be approved by this board. Billie Schultz seconded the motion. The motion was approved.

Jean Ann Plym made a motion to adjourn the meeting. Mary Ann Hanlin seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle

Morrison and Mary Wiley Library Board Meeting Minutes

9/11/06

Present: Bob Howard, Harold Jehle, Wayne Slone, Harry McFall III, Pam Paige and Mary Stenwall

Harold Jehle called the meeting to order as Bob Howard was going to be late getting to the meeting.

Harold Jehle read the minutes from the August 2006 Meeting. Minutes were approved as read.

Wayne asked about the staff hours on the Financial Report. Harold Jehle said that the 20 hours per week did not start for Michelle until after the first week of August, so that week Michelle had more than 20 hours. Mary is being paid for 22 hours per week, Michelle and Pat are each being paid for 20 hours per week and Carroll and Carol are each being paid for 10 hours per week.

Wayne Slone made a motion to approve the Financial Report and Pam Paige seconded the motion. The motion was approved.

Mary Stenwall reported that she spoke with Steve Davis about the Rosefield Township Library Cards and he has agreed that if the library will get him a list of patrons from Rosefield Township who received cards then he will present the information at their meeting and get us a check. The library will no longer have to have the patron pay the amount and be reimbursed by the Township.

Mary Stenwall said that the Annual Report was turned in late, but it is in.

Mary talked about bar coding the books. Most of the Adult books are done now. We are finishing up the paperbacks. We are getting ready to start on the Youth paperbacks. Then we will only have Juvenile paperbacks, Audios and Videos left to do. Michelle explained that it takes anywhere from 30-50 minutes per book to get the ready to be checked out by patrons. This is the time from ordering the book until the book is placed on the shelf.

Mary asked the board if Pat could work 10 extra hours per week while Carroll is gone. Carroll will be gone for two weeks, so Pat would have 20 extra hours, but Carroll would have 0 hours for the two weeks. The board approved this matter.

The board discussed increasing the prices of coping, printing and faxing. The board discussed not making phone calls to patrons who have overdue videos. The board reviewed two flyers that Michelle Armbruster handed out that we would post so that patrons would know about the changes before they happened. The board asked that small flyers be made to give to each patron to take home with the information also. Pam Paige made a motion to approve these changes. Wayne Slone seconded the motion. The motion was approved, but Harry McFall opposed the motion.

The board reviewed the Personnel Policies. The following policies were reviewed:

Acknowledgement and Disclaimer At Will Employment Grievance and Discipline Initial Ninety Day (In the second paragraph the word will will be changed to may as at this time reviews are not done, but may be done in the future.) Leaves (The only people who will receive sick or funeral leave are salaried employees.) Overtime/Compensation Time (If an employee works 22 hours it is their responsibility to inform the Head Librarian). Performance Evaluation (In the second paragraph the are will be changed to may as at this time evaluations are not performed, but may be in the future). Professional Ethics Staff Development (The Head Librarian will be instructed that staff should not need to attend more than one staff development meeting a month, unless the Head Librarian feels that it is extremely necessary.) Travel and Conference (The same information as for the above policy stands for this policy also). Vacation (The Library Director part of the policy will be taken out. The only people to earn vacation time will be salaried employees.

Harry McFall III made a motion to approve the policies. Harold Jehle seconded the motion. All policies were approved as revised. The words Library Director will be taken out of all of the policies, even those policies that have already been approved and Head Librarian will be put in its place.

Michelle Armbruster apologized that she did not have the next section of the Policy Manual copied for review before the next meeting. Michelle did hand out a report about the profitability of the library over the past few years and ways for the library to earn money. There was not time to discuss the report during this meeting. Bob Howard will review the information and decide whether a separate meeting will be held or whether the information will be discussed at the next board meeting.

Harold Jehle made a motion to adjourn the meeting. Harry McFall III seconded the motion. The meeting was adjourned.

Respectfully submitted,

Harold Jehle