The Morrison and Mary Wiley Library Board Meetings are held on the second Monday of each month at 4:00 PM in the Conference Room at the library. Meetings are not held in July or December. The library is overseen by two boards-one set up by the trust from the Wiley family (trustees on that board are: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan & Janelle Meyers) and the township board (trustees on that board are Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers, Rusty Koll & Doug Seeley). The meeting for both boards are held at the same time. If you would like to attend a board meeting, please email elmwoodlib@gmail.com.
The May 2022 Meeting of the Morrison & Mary Wiley Board has been cancelled.
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 4/11/22 Present: Harold Jehle, Pam Paige, Stephanie Colgan, Janelle Meyers, Doug Seeley & Michelle Armbruster Absent: Doug Whitney & Rusty Koll Stephanie Colgan called the Meeting to order at 4:41 PM. The minutes of the March Meeting were approved as read. . Michelle Armbruster discussed the next board meeting on Monday, May 9th. the number of each type of item checked out, the website numbers for the last month, the number of patrons in last month & how many of each item was checked out as well as the number of ILL, eBook checkouts & number attending in person and online programming. Doug Seeley made a motion to approve the following policies: Discipline, Disposal Of Surplus Library Material, Employment Of Relatives, Ethics Statement For Public Library Trustees & Public Access To Electronic Information Networks. Janelle Meyers seconded the motion. The motions were approved. Stephanie Colgan discussed with Michelle Armbruster that the board thought she did a great job during the pandemic, but things are going back to normal now, so she shouldn’t be working from home any longer. The staff can say that her being present on Zoom is the same as having her at the library, but others don’t feel that way. Michelle explained that she has bone on bone arthritis in her knees, shoulders & back and is in a lot of pain-some days it is just too painful to get out of house, into a car, out of the car, into the library & reverse at the end of the day. If I’m unable to be at the library as often as the board wants then I may have to retire which is not what I want to do as I love the library and I love my job at the library. Harold Jehle said he understands about my heath issues and just need to get Michelle better. Janelle Meyers asked if Michelle would let the board know about her health. Harold Jehle made a motion to have Michelle be the FOIA officer. Pam Paige seconded the motion. Michelle will be the FOIA officer. The board was informed that they need to take OMA training online and re-take it every year. Michelle Armbruster will send the link. Harold Jehle made a motion to adjourn the meeting. Doug Seeley seconded the motion. The meeting was adjourned at 4:50 PM. Pam Paige presented chapter two of Serving our Public. We don’t have a long range plan or a success plan. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 2/14/22 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Rusty Koll, Doug Seeley & Michelle Armbruster Absent: Janelle Meyers Stephanie Colgan called the Meeting to order at 4:25 PM. The minutes of the January Meeting were approved as read. . Michelle Armbruster discussed the next board meeting on Monday, February 14th (Stephanie will be unavailable). the number of each type of item checked out, the website numbers for the last month. Rusty Koll made a motion to approve the policies. Doug Seeley seconded the motion. The policies were approved. Doug Whitney made a motion to adjourn the meeting. Rusty Koll seconded the motion. The meeting was adjourned at 4:30 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 1/10/22 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers, Rusty Koll, Doug Seeley & Michelle Armbruster Stephanie Colgan called the Meeting to order at 4:44 PM. The minutes of the November Meeting were approved as read. . Michelle Armbruster discussed the next board meeting on Monday, February 14th (Stephanie will be unavailable). the number of each type of item checked out, the website numbers for the last month and the attendance at virtual & in person programs for the year, the library was closed on New Year’s Eve & New Year’s Day & thanked the board from the staff for the raises and Christmas gifts and board members signed up for the month they will present to the board for 2022 . Rusty Koll made a motion to approve the following policies: Meeting Date, Minutes Of Closed Meeting, Secretary’s Certificate Minutes & Waiver Of All Claims for Volunteers. Harold Jehle seconded the motion. The policies were approved. Doug Seeley made a motion to adjourn the meeting. Rusty Koll seconded the motion. The meeting was adjourned at 4:46 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 11/8/21 Present: Harold Jehle, Pam Paige, Stephanie Colgan, Doug Seeley & Michelle Armbruster Absent: , Doug Whitney, Janelle Meyers, & Rusty Koll Stephanie Colgan called the Meeting to order at 4:42 PM. The minutes of the October Meeting were approved as read. . Michelle Armbruster discussed the next board meeting on Monday, January 10th., the number of each type of item checked out, the website numbers for the last month and the attendance at virtual (8677) & in person programs, that the library will be closed on Christmas Eve, Christmas, New Year’s Eve & New Year’s Day, discussed cleaning of the mats and carpet on the first floor and conference room, Steamline Cleaning will do the job for $180, shared that H & H is going to install a new piece in the display windows, so we don’t have to use starters anymore (the cost for all three windows and LED bulbs is about $100), asked if the board is willing to increase the staff Christmas gift to $75 instead of $50 and discussed that we have the opportunity to join a group of libraries who will band together to pay for Zoom Programs. The cost for a library our size is $40 for a six-month trial. Pam Paige made a motion to approve the following policies: Freedom To Read & Freedom To View. Doug Seeley seconded the motion. The policies were approved. Harold Jehle made a motion to try the programs for the six-month trial. Doug Whitney seconded the motion. The motion was approved. There was discussion about making a $50 memorial for Dale Runyon as he served on the board and helped the library in many ways during his time. Stephanie Colgan said that Farmington PL is having a Nerf Gun War in the library and that kids bring their own nerf guns to participate. She suggested we may want to think about holding this program. Harold Jehle made a motion to adjourn the meeting. Doug Whitney seconded the motion. The meeting was adjourned at 4:45 PM. Doug Seeley shared information about board meetings from an article he read from United for Libraries. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 10/11/21 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers, Doug Seeley & Michelle Armbruster Absent: Rusty Koll Stephanie Colgan called the Meeting to order at 4:50 PM. The minutes of the September Meeting were approved as read. . Michelle Armbruster discussed the next board meeting, the number of each type of item checked out, the website numbers for the last month and the attendance at virtual & in person programs, that the new copier, fax/scanner is working well, that the library was closed on September 11th due to the Fall Festival, shared that Eulail is still unclear about when she will be moving, There will be salaries to be raised due t the minimum wage increase to $12.00hour, the Salary Line Item will need to be raised for 2022, the materials budget will be raised to $19500.00 and Yard Maintenance to $400.00. Doug Seeley made a motion to approve the following policy: Mission Statement. Pam Paige seconded the motion. The policy was approved. Harold Jehle made a motion to adjourn the meeting. Doug Whitney seconded the motion. The meeting was adjourned at 4:55 PM. Doug Whitney shared information on things he learned in an article titled: DAN RATHER EXPLAINS WHY LIBRARIES ARE CORNERSTONES OF DEMOCRACY. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 9/13/21 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Doug Seeley & Michelle Armbruster Absent: Janelle Meyers & Rusty Koll Stephanie Colgan called the Meeting to order at 4:59 PM. The minutes of the August Meeting were approved as read. . Michelle Armbruster discussed the next board meeting, the number of each type of item checked out, the website numbers for the last month and the attendance at virtual programs, shared that the IPLAR (Illinois Public Library Annual Report) had been submitted as well as the ILL (Inter Library Loan) report, that the Kiwanis Club is going to purchase NF books to go along with the Fall Program, that the library was closed on September 11th due to the Fall Festival, shared the amount of money and prizes raised for Summer Reading, what the money was used for and how many people participated. . Harold Jehle made a motion to approve the following policies: Minutes Of Closed Meeting & DVD. Doug Whitney seconded the motion. The policies were approved. Doug Seeley made a motion to adjourn the meeting. Doug Whitney seconded the motion. The meeting was adjourned at 5:10 PM. Pam Paige shared information on things you can do with your library card. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 8/9/21 Present: Harold Jehle, Pam Paige, Stephanie Colgan, Janelle Meyers, Rusty Koll, Doug Seeley & Michelle Armbruster Absent: Doug Whitney Stephanie Colgan called the Meeting to order at 5:02 PM. Rusty Koll made a motion that the minutes of the June Meeting be approved after changes were made (Janelle Meyers was listed as absent, but she was present at the meeting). Doug Seeley seconded the motion. The motion was approved. . Michelle Armbruster discussed the next board meeting, the number of each type of item checked out, the website numbers for the last month and the attendance at virtual programs, shared that Jennifer continues to do a great job and working alone on Saturdays has gone well, shared that Truman cleaned the windows inside and outside, that Matthew J. trimmed the shrubs in front of the library as well as cut branches out of the trees, that the library will be closed on September 6th for Labor Day, that the air conditioner was leaking water into the Tech Room, G & M was able to fix it and cleaned the whole unit, that she purchased the copier/scanner, that we received our Per Capita Grant of $3,832.05 (the last four years we have received $3,247.50), shared that we have started the Guess How Many Game again, that we have also started a contest as of July 19th that we are randomly drawing two people that check out a book, DVD or magazine to win a gift certificate, that the Lorado Taft Program is the program with the most views this summer (it had been posted for three weeks and already has 105 views) and gave the board information about a RAILS Online Roundtable: Succession Planning for Trustees on Wednesday, August 11, 2021 with a link as well as letting the board know that Peoria Co. is in the substantial level of community transmission and that she felt that the library should follow the CDC’s new guidelines which were updated July 27, 2021 (the board decided to leave as it was and if numbers continue to climb then discuss again). Pam Paige made a motion to approve the following policies: Minutes Of Closed Meeting & DVD. Janelle Meyers seconded the motion. The policies were approved. Harold Jehle made a motion to adjourn the meeting. Doug Seeley seconded the motion. The meeting was adjourned at 5:04 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 6/14/21 Present: Harold Jehle, Pam Paige, Stephanie Colgan, Rusty Koll, Doug Seeley & Michelle Armbruster Absent: Doug Whitney & Janelle Meyers Stephanie Colgan called the Zoom Meeting to order at 4:40 PM. The May Meeting were approved as read. Michelle Armbruster discussed the next board meeting, the number of each type of item checked out, the website numbers for the last month and the attendance at virtual programs, shared that Jennifer continues to do a great job during training and will begin working alone on Saturdays in July, shared that Amanda is done volunteering, discussed the Temple Grandin program, shared the pages of the website that discuss Summer Reading, discussed a sink in the staff restroom that Fred Lantz worked on & then told us to get in touch with C L O’Brien, who was here this morning (they were able to fix the clogged sink, but there was an issue with one of the sinks in the other restroom not running water (he suggested we just tell people it is out of order as it could mean tearing out walls and replacing pipes to fix the issue), discussed mask protocols (staff is wearing, only those not vaccinated must wear-there was much discussion about this issue) and answered questions about length of time people may be in library (no time limit as of June 11th & capacity levels (again none as of June 11th), not being able to reach Truman about cleaning the windows, so if anyone sees him, please give him my number & ask him to call me, discussed needing to have the shrubs in front of the building trimmed (Matthew J. cut them last, so think we should ask him this time first), Harold said it is the tree limbs also & he will ask and let Michelle know, discussed that we have asked Office Specialty for a quote on a new copier with scanning capabilities as it is a service we are asked about often, but our current copier doesn’t scan (unfortunately the quite hasn’t arrived yet, so information will be sent when it is received), shared that she has been working in the building one to two days a week and then working from home through Zoom two other days, there was discussion about the board continuing to meet at 4:00 PM & Michelle Zooming in or moving the meetings to 5:00 PM after the library closed (the board decided to leave the meetings at 4:00 PM for now)-people will need to remember to speak loudly and speak toward the computer (and no sidebars, please). Rusty Koll made a motion to adjourn the meeting. Doug Seeley seconded the motion. The meeting was adjourned at 4:45 PM.
Harold Jehle presented information about masks in the bridge phase and the number of hours other libraries in RAILS were open before and how many open now. This lead to some discussion about why the staff has decided to wear mask (to support the children who visit the library as they must wear masks as they may not be vaccinated), discussion about the staff should not be wearing mask, Michelle said that she was not going to tell any of her staff or anyone else who visits the library that they can’t wear a mask and discussion about the hours from before that we aren’t open yet, Michelle shared that we are not open from 9:00-10:00 AM on Wednesday as that is the hour that the Play Group meets, 5:00-6:00 on Wednesday evening (this is a very slow hour, usually lucky to have one or two people in) and Thursday from 5:00-8:00 PM which is when we normally run programs and as we are waiting to begin programs until the fall if the numbers stay down it would not be cost effective to be open those three hours. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 5/10/21 Present: Harold Jehle, Doug Whitney, Rusty Koll, Doug Seeley & Michelle Armbruster Absent: Pam Paige, Stephanie Colgan & Janelle Meyers Harold Jehle called the Zoom Meeting to order as acting President at 4:33 PM. The minutes of the April Meeting were approved as read. Michelle Armbruster discussed the next board meeting, the number of each type of item checked out, the website numbers for the last two months and the attendance at virtual programs, shared that Pat’s last day is May 12th & asked all board members to stop by that day or Monday or Tuesday of that week, we will hold an Open House that day, discussed that Jennifer Collins started on April 26th and is learning quickly & doing a great job, explained that she is taking over Tracy’s duties as Tracy is taking over Pat’s duties, one of our volunteers-Amanda Avery is also moving in June, she has helped with many special projects, reminded everyone that we will be part of a Zoom Webinar Program with Temple Grandin on May 27th at 6:00 PM, discussed the schedule for Trustees to present at board meetings beginning at the June Meeting, discussed Summer Reading is almost ready to go, there will be Tuesday Crafts, Wednesday Book Talks & Friday Programs, there will be a program about castles for adults in June or July, the prize baskets for the 1st set of reading logs turned in are ready & sitting on a table, so people may look at them. The 1st day to turn in reading logs is June 1st, discussed the amount of donations, discussed Fred had installed the fire/carbon monoxide detectors and took the air conditioning cover off, asked about Truman cleaning the windows & informed the board of the days the library will be closed in June. Doug Whitney made a motion to approve the Non-Resident Fee. Rusty Koll seconded the motion. The Non-Resident Fee was approved for the normal amount. Harold Jehle made a motion to adjourn the meeting. Doug Seeley seconded the motion. The meeting was adjourned at 4:35 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 4/12/21 Present: Harold Jehle, Stephanie Colgan, Janelle Meyers, Doug Seeley & Michelle Armbruster Absent: Pam Paige, Doug Whitney & Rusty Koll Stephanie Colgan called the Zoom meeting to order at 4:45 PM. The minutes of the March Meeting were approved as read. Doug Seeley was welcomed to the board. Michelle Armbruster discussed the next board meeting, the number of each type of item checked out and the attendance at virtual programs, shared that Pat & Dan will be moving, Eulail & Allen are still working on their house, so she won’t be moving until fall at the earliest, have two people in mind to interview when the positions become available, Tracy will take over cataloging, it will be very difficult to lose Pat and all of her years of knowledge, she celebrates her 16th Anniversary in April. Ken Wills brought in the new bookcase for the juvenile section., Mike from H & H stopped by to see what lightbulbs we needed for the light fixture/fan in the office. He said that switching the bulbs to LED would not cost much extra & would last for years longer, the bulbs have been installed, when the calculation forms were filled out for the PPP 2.0 loan the amount of money for 2020 was not 25% less in any quarter than it was in 2019, Cori Martin at Whitney & Potts was contacted about the appointment of Trustees in June. Stephanie Schmieg will take a petition to the court. Cori will let Stephanie know that Janelle Meyers would be taking the spot of Bob Howard and that Stephanie Colgan is now the President, Fred Lantz will be installing some fire/carbon monoxide detectors & taking the cover off the air conditioner in the office window, we will be part of a Zoom Webinar Program with John Sandford on April 14th at 7:00 PM. Pre-registration was required due to seat availability, we will be part of a Zoom Webinar Program with Temple Grandin on May 27th at 6:00 PM. Pre-registration will be required due to seat availability & shared information about how to register for a RAILS Trustee Networking Event. Harold Jehle made a motion to approve the following policies: Confidentiality of Records, Equipment & Computer Use, Friends Of The Library, Open Meetings Act, Program Operating (new) & Sexual Harassment.. Janelle Meyers seconded the motion. The policies were approved. Doug Seeley made a motion to adjourn the meeting. Harold Jehle seconded the motion. The meeting was adjourned at 4:50 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 3/8/21 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers & Michelle Armbruster Absent: Rusty Koll & Doug Seeley Stephanie Colgan called the Zoom meeting to order at 4:41 PM. The minutes of the February Meeting were approved as read. Michelle Armbruster discussed the next board meeting, weekly appointments and number of items checked out, the number of each type of item checked out and the attendance at virtual programs, shared that Eulail has Covid 19, but has tested negative and will be back to work this week (Tracy was able to fill in for her while she was out), discussed volunteers, discussed Summer Reading, discussed a new bookcase being built by Ken Wills similar to ones build in 2014, H & H replaced lights in sign with LED bulbs (they had a nice post on Facebook about it) and a Trustee workshop through ILA. Doug Whitney made a motion for Michelle Armbruster to choose the items to work on from the 4.0 Serving Our Public that was discussed. Janelle Meyers seconded the motion. The motion was approved. Janelle Meyers made a motion to approve the following policies: Lost, Damaged And Overdue Books, Materials Selection & Patron Confidentiality. Stephanie Colgan seconded the motion. The policies were approved. Michelle Armbruster will reach out to Doug Seeley to make sure he is receiving her emails about the meetings. Harold Jehle made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned at 4:58 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 2/8/21 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers, Rusty Koll & Michelle Armbruster Stephanie Colgan called the Zoom meeting to order at 4:34 PM. The minutes of the January Meeting were approved as read. Michelle Armbruster discussed the next board meeting, shared that the staff would like to thank the board for the Christmas bonus & the raise (they are both much appreciated), G & M getting the boiler up and running when it was only 63 degrees one afternoon when the ladies arrived, they will be back to do a more in-depth service soon, days the library will be closed for Easter, weekly appointments and number of items checked out., the number of each type of item checked out and the attendance at virtual programs,. Doug Whitney made a motion to approve the following policies: Authority To Spend, Freedom Of Information Act, General Use Of Library & Gifts To The Library. Janelle Meyers seconded the motion. The policies were approved. Stephanie shared that Doug S. is willing to fill the open trustee position on the board. Rusty Koll made a motion to approve Doug Seeley to fill the open position on the board. Pam Paige seconded the motion. The motion was approved. Harold Jehle made a motion to adjourn the meeting. Stephanie Colgan seconded the motion. The meeting was adjourned at 4:40 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 1/18/21 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers, Rusty Koll & Michelle Armbruster Stephanie Colgan called the Zoom meeting to order at 4:39 PM. The minutes of the November Meeting were approved as read. Michelle Armbruster discussed the next board meeting & the board meetings for 2021, weekly appointments and number of items checked out., the number of each type of item checked out and the attendance at virtual programs, The only policy to approve was the Secretary’s Certification of Meetings which Harold Jehle will sign. Stephanie spoke with Michelle S. about joining the board and she is not interested. She hasn’t spoken with Emily R. yet. Bob Howard asked if the board would like him to ask Doug S. to serve on the board. The board said yes. Janelle Meyers made a motion to adjourn the meeting. Rusty Koll seconded the motion. The meeting was adjourned at 4:40 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 11/9/20 Present: Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers, Rusty Koll & Michelle Armbruster Absent: Harold Jehle Stephanie Colgan called the Zoom meeting to order at 4:45 PM. The minutes of the October Meeting were approved as read. Michelle Armbruster discussed the next board meeting, virtual programs schedule through March 2021, asked the five person board to approve a bonus for each staff member, weekly appointments and number of items checked out., the number of each type of item checked out and the attendance at virtual programs, Janelle Meyers made a motion to approve the following policy: Staff Development . Rusty Koll seconded the motion. The policy was approved. Stephanie hasn’t spoken Michelle S. about joining the board yet. Emily R. also might be a good match as she has farm experience. Stephanie will talk with both of the ladies. to see if they might be interested. Michelle sent the link to the candidates guide with the information to run for office. The email gives the dates that you need to collect your voter signatures and when you need to get the paperwork to Michelle, so she may submit it on time for names to run on the ballet. She needs to have a copy of the receipt of your statement of economic interest. Those who will rerun-Harold Jehle, Pam Paige, Doug Whitney and those running for the first time are Janelle Meyers & Rusty Koll. Doug Whitney made a motion to adjourn the meeting. Janelle Meyers seconded the motion. The meeting was adjourned at 4:51 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 10/12/20 Present: Harold Jehle, Pam Paige, Stephanie Colgan, Janelle Meyers & Michelle Armbruster Absent: Doug Whitney & Rusty Koll Stephanie Colgan called the meeting to order at 4:40 PM. The minutes of the September Meeting were approved as read. Michelle Armbruster discussed the next board meeting, in the four week there have been 155 appointments, 175 people, 52 visits in the library, 100 pickups on the drop box, 3 Deliveries and 504 Items Checked Out, the number of each type of item checked out and the attendance at virtual programs, said Fred Lantz has gotten the shelf installed near Pat’s desk & the air conditioner covered up, he also sprayed for crickets and will be getting the corkboard changed in the window display cases soon, discussed a discussion with Marci Brugger at the school about how the library could help the school with research projects for high school students, as well as helping teachers in other grades with getting books for a unit or subject. Janelle & Stephanie suggested that Michelle let Marcy know about the programs & books available on the YouTube page and she will be able to let the teachers know. Stephanie has spoken with Sarah C. about her or her husband filling the open seat on the board, but they aren’t able to commit due to the time of the meetings. Stephanie will speak with Michelle S. to see if she might be interested. Other names that were discussed were Aaron/Amerika H.. Janelle Meyers made a motion to approve the following policy: Mission Statement. Pam Paige seconded the motion. The policy was approved. Harold Jehle made a motion to adjourn the meeting. Janelle Meyers seconded the motion. The meeting was adjourned at 4:35 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 9/14/20 Present: Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers, Rusty Koll & Michelle Armbruster Absent: Harold Jehle Stephanie Colgan called the meeting to order at 4:30 PM. The minutes of the August Meeting were approved as read. Michelle Armbruster discussed the next board meeting, the quarantine time set by RAILS, the totals for the four weeks that the library building has been opened, in the four week there have been 147 appointments, 169 people, 58 visits in the library, 85 pickups on the drop box, 3 Deliveries and 440 Items Checked Out, the number of each type of item checked out and the attendance at programs, said Fred Lantz would be installing the shelf above Pat’s desk soon as well as putting on the cover over the air conditioner, repairing the sign on the top of the drop box and replacing the cork board in the display windows. Doug Whitney made a motion to approve the following policies: Travel & Conference and the new Tobacco Free Policy. Rusty Koll seconded the motion. The policies were approved. Janelle Meyers made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned at 4:35 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 8/10/20 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers, Rusty Koll & Michelle Armbruster Stephanie Colgan called the meeting to order at 4:49 PM. The minutes of the June Meeting were approved as read. Michelle Armbruster discussed the re-opening of the building on July 27th, fall programs will be digital (will have arts/crafts on Tuesday,. book talks on Wednesday & a professional performer on Thursday-found a performer that is letting libraries set the price they can afford, so it is very reasonable), discussed the number of appointments (in library and pick up) and the number of items checked out since June 1st. Rusty Koll made a motion to approve the following policies: At Will Employees, Acknowledgement & Disclaimer, Grievance Policy, Initial Ninety Day Period, Leaves, Minutes Of Closed Meeting, Reference Service , Service To Patrons With Disabilities, Unattended Children & Unattended Children Parental Notification Letter. Janelle Meyers seconded the motion. The policies were approved. Doug Whitney made a motion to approve the Non-Resident Card for the year. Janelle Meyers seconded the motion. The motion was approved. There was discussion about people to approach to fill the open board seat. Stephanie Colgan had a conversation with one person who is not able to meet at 4:00 PM due to his work schedule. She will talk with two other people. Harold Jehle made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned at 4:52 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 6/8/20 Present: Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers & Michelle Armbruster Absent: Harold Jehle & Rusty Koll Stephanie Colgan called the meeting to order at 4:32 PM. The minutes of the May Meeting were approved as read. Michelle Armbruster discussed Summer Reading and discussed the opening of the drop box on May 26th and pick up service that began on 6/1/20. The first week.27 people picked up and they picked up 95 items. Inter Library Loan Delivery will begin on June 29th. Janelle Meyers made a motion to approve the following policies: Borrowing, Circulation & Disaster Plan. Doug Whitney seconded the motion. The policies were approved. Pam Paige made a motion to adjourn the meeting. Doug Whitney seconded the motion. The meeting was adjourned at 4:35 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 5/18/20 Present: Harold Jehle, Pam Paige, Stephanie Colgan, Janelle Meyers, Rusty Koll & Michelle Armbruster Absent: Doug Whitney Stephanie Colgan called the meeting to order at 4:40 PM. The minutes of the March Meeting were approved as read. Michelle Armbruster discussed the Guess The Number Game for March, that the library received the PPP loan, that Summer Reading will be all digital this year & will begin on June 1st and that she emailed the re-open plan that she spent many hours reading what other libraries are doing and reading many articles about how the virus might affect library materials and the thoughts of ALA, ILA, RAILS & RSA. The decision was made to meet via Zoom again next month on the 8th. Rusty Koll made a motion to adjourn the meeting. Janelle Meyers seconded the motion. The meeting was adjourned at 4:43 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 3/9/20 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers & Michelle Armbruster Absent: Rusty Koll & Lindsay Gilles Stephanie Colgan called the meeting to order at 4:30 PM. The minutes of the February Meeting were approved as read. Harold Jehle made a motion to approve the following policies: Budget And Finance, Drug And Alcohol Free Library, Delivery Service, Ethics Statement For Public Library Trustees, Meeting Room, Open Meetings Act, Patron Conduct (new policy) & Public Access To Electronic Information Networks. Janelle Meyers seconded the motion. The policies were approved. Michelle Armbruster discussed the Annual Dinner/Meeting scheduled for March 23rd, Fred Lantz has finished installing Pat’s new desk (they are waiting to add the shelf after Pat sits at the desk for a while to figure out exactly where it should be placed, discussed the she will be on vacation tomorrow through April 1st & Andrea will be on vacation later in the month of March also, so checks & bills will be paid a week later than normal, Michelle has discussed with staff & they are all okay with a one week delay, the next meeting, the winner of the Guess The Number Game for last month, shared a report about the number of people viewing our web site, a report that shows the number of items checked out each day, a report that shows the number of patrons in the library in February, as well as how many items were checked out, the number of programs & attendees, the number of ILL & Ebooks checked out, the programs lists for March & April & the return on investment that will be on the door and in the Weekly Post. Pam Paige made a suggestion that the fact that you may use your card at any public library be added to the information. Doug Whitney made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned at 4:35 PM. Janelle Meyers presented information from Personnel chapter of Serving Our Public. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 2/17/20 Present: Harold Jehle, Pam Paige & Doug Whitney, Lindsay Gilles, Rusty Koll & Michelle Armbruster Absent: Stephanie Colgan & Janelle Meyers Harold Jehle called the meeting to order at 4:20 PM as Stephanie Colgan was absent. The minutes of the January Meeting were approved as read. Lindsay Gilles made a motion to approve the following policies: Blood Bourne Pathogen, Copyright Restrictions, Equipment And Computer Use, Hours Of Operation, Lost, Damaged And Overdue Materials & Minutes Of Closed Meetings. Rusty Koll seconded the motion. The policies were approved. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game for last month, shared a report about the number of people viewing our web site, a report that shows the number of items checked out each day, a report that shows the number of patrons in the library in November & December, as well as how many items were checked out, the number of programs & attendees, the number of ILL & Ebooks checked out, presented an estimate from Fred Lantz for a desk that we would like to have built were Pat sits to help with the flow of cataloguing & discussed the Christmas Walk numbers. Rusty Koll made a motion to adjourn the meeting. Lindsay Gilles seconded the motion. The meeting was adjourned at 4:50 PM. Harold Jehle presented information from the video he watched. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 1/13/20 Present: Harold Jehle, Stephanie Colgan, Lindsay Gilles, Rusty Koll, Janelle Meyers & Michelle Armbruster Absent: Pam Paige & Doug Whitney Stephanie Colgan called the meeting to order at 4:45 PM. The minutes of the November Meetings were approved as read. Janelle Meyers made a motion to approve the following policies: Meeting Date & Secretary’s Certificate Minutes Policy. Lindsay Gilles seconded the motion. The policies were approved. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game for last month, shared a report about the number of people viewing our web site, a report that shows the number of items checked out each day, a report that shows the number of patrons in the library in November & December, as well as how many items were checked out, the number of programs & attendees, the number of ILL & Ebooks checked out, presented an estimate from Fred Lantz for a desk that we would like to have built were Pat sits to help with the flow of cataloguing & discussed the Christmas Walk numbers. Rusty Koll made a motion to adjourn the meeting. Janelle Meyers seconded the motion. The meeting was adjourned at 4:50 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 11/11/19 Present: Harold Jehle, Pam Paige, Doug Whitney, Rusty Koll, Janelle Meyers & Michelle Armbruster Absent: Stephanie Colgan & Lindsay Gilles Harold Jehle called the meeting to order at 4:30 PM as Stephanie Colgan was absent. The minutes of the October Meetings were approved as read. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game for last month, shared a report about the number of people viewing our web site, a report that shows the number of items checked out each day, a report that shows the number of patrons in the library in October, as well as how many items were checked out, the number of programs & attendees, the number of ILL & Ebooks checked out, shared that Curt has agreed to shovel/put down salt for a one time per day or daily rate if he needs to be here more than once, Fred Lantz has done some work, shared that the light fixtures have been installed in the stacks downstairs, discusses the Christmas Walk & invited board members to be present to represent the library is they would like, Hartford Boiler Inspection looked at the boiler on November 13th (this is done for insurance purposes) & shared that Chris Franklin for FSB will be presenting two programs at the library. Janelle Meyers made a motion to adjourn the meeting. Rusty Koll seconded the motion. The meeting was adjourned at 4:35 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 10/14/19 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers, Lindsay Gilles & Michelle Armbruster Absent: Rusty Koll Stephanie Colgan called the meeting to order at 4:50 PM. Welcome to Lindsay Gilles who will serve until the election in 2021 when she will run for a board seat. The minutes of the September Meetings were approved as read. Janelle Meyers made a motion to approve the Proctoring Policy. Lindsay Gilles seconded the motion. The policy was approved. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game for last month, shared a report about the number of people viewing our web site, a report that shows the number of items checked out each day, a report that shows the number of patrons in the library in September, as well as how many items were checked out, the number of programs & attendees, the number of ILL & eBooks checked out, discussed that the C______ boys no longer want to shovel the sidewalk & asked for help from the board of names of people to get in touch with, shared about the winner for the National Library Card Sign Up Month drawing, book sale figures, patron caught trying to steal a DVD & the Per Capita Grant check for $3247.50 arrived . Lindsay Gilles shared that there is a new leader for Boy Scouts and that he wants to have the boys be involved in more community activities. Stephanie Colgan made a motion to adjourn the meeting. Lindsay Gilles seconded the motion. The meeting was adjourned at 5:00 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 9/9/19 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Janelle Meyers, Rusty Koll & Michelle Armbruster Absent: Lindsay Gilles Stephanie Colgan called the meeting to order at 4:39 PM. Welcome to Rusty Koll who will serve until the election in 2021 when he will run for a board seat. The minutes of the August Meetings were approved as read. Janelle Meyers made a motion to approve the Display Space Policy (with one small typing change). Rusty Koll seconded the motion. The policy was approved. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game for last month, shared a report about the number of people viewing our web site, a report that shows the number of items checked out each day, a report that shows the number of patrons in the library in September, as well as how many items were checked out, the number of programs & attendees, the number of ILL & Ebooks checked out, shared the Summer Reading report and will try to have the Summer Lunch Program report ready for the next meeting, discussed the work that Fred has done, encouraged participation (tell others too!) at the Unity Point Wellmobile on October 30th & discussed two new volunteers. Pam Paige made a motion to adjourn the meeting. Doug Whitney seconded the motion. The meeting was adjourned at 4:50 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 8/12/19 Present: Harold Jehle, Doug Whitney, Stephanie Colgan, Janelle Meyers & Michelle Armbruster Absent: Pam Paige, Lindsay Gilles & Rusty Koll Stephanie Colgan called the meeting to order at 4:40 PM. Welcome to the three new board member: Lindsay Gilles, Rusty Koll & Janelle Meyers. They have been appointed to serve the unfilled seats left by Monica Lampe, Kim DeSplinter & Tom Herman and will serve until the election in 2021 when they will run for the board seats. The minutes of the June Meetings were approved as read. Harold Jehle made a motion to approve the Minutes Of Closed Meeting Policy. Janelle Meyers seconded the motion. The policy was approved. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game for the last two month, she inadvertently left the programs for July & August out of the packet, but will include them next month, shared a report about the number of people viewing our web site, a report that shows the number of items checked out each day, a report that shows the number of patrons in the library in June & July as well as how many items were checked out, the number of programs & attendees, the number of ILL & Ebooks checked out, Summer Reading-she will try to have the report ready for the next meeting, Summer Lunch Program-she will also try to have a report about this, discussed Reading Buddies in July & August at Country Comfort & discussed the work that Fred had done & will do soon, discussed dates the library will be closed in September & November, Play Group & Toddler Time beginning again on August 14th, the Unity Point Wellmobile was at the library in July & seven people attended. They are holding another one on October 30th , two companies from Galesburg are holding interviews for open jobs in the conference room and just found out about a change in staff. Harold Jehle made a motion to adjourn the meeting. Janelle Meyers seconded the motion. The meeting was adjourned at 4:50 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 6/10/19 Present: Harold Jehle, Doug Whitney, Stephanie Colgan, Pam Paige, Tom Herman & Michelle Armbruster Stephanie Colgan called the meeting to order at 4:35 PM. The minutes of the April & May Meetings were approved as read. Stephanie Colgan shared that she has found two new members to join the board: Janelle Meyers & Rusty Koll. They will attend the August meeting. Doug Whitney made a motion to approve the photography & video policy. Pam Paige seconded the motion. The policy was approved. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game, the programs for June & July, shared a report about the number of people viewing our web site, a report that shows the number of items checked out each day, a report that shows the number of patrons in the library in May as well as how many items were checked out, the number of programs & attendees, the number of ILL & Ebooks checked out, Summer Reading-number of logs turned in the first few weeks, Summer Lunch Program, six people attended the Meet the Auditor Night Program, Glass Specialty is scheduled to install the last window on June 6th & discussed the work that Fred had done & will do soon. Tom Herman made a motion to adjourn the meeting. Harold Jehle seconded the motion. The meeting was adjourned at 4:47 PM. Pam Paige presented information about old libraries. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 5/14/19 Present: Harold Jehle, Doug Whitney, Stephanie Colgan & Michelle Armbruster Absent: Pam Paige & Tom Herman There was not a quorum, so no meeting was held. Michelle Armbruster shared that Tom Herman has decided to step down from the board, but is willing to stay on the board until a replacement is found. He said he has too many other time commitments, but has enjoyed his time on the board. We need to find three people for the seven person board. Stephanie Colgan shared that Janelle Meyers is willing to join the board. Stephanie will also talk with Rusty Koll about joining the board. Doug Whitney spoke with Jared Howerton about joining, but he said he didn’t have time, so Doug will talk with his brother, Chris Howerton. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 4/8/19 Present: Harold Jehle, Pam Paige, Doug Whitney, Stephanie Colgan, Tom Herman & Michelle Armbruster Stephanie Colgan called the meeting to order at 4:30 PM. The minutes of the March Meeting were approved as read. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game, the programs for April & May, shared a report about the number of people viewing our web site, items that need to be done at the library, National Library Week, Board presentations, Summer Reading, a grant from ERate that Mid Century helped with & money needed for what the grant doesn’t cover-would like to use some of Per Capita money (Mid Century is giving us two cameras in case of a break in), received a letter stating that we will receive the new Per Capita grant for $3247.50, plagues on front of busts need to be cleaned, noticed when OLLI group of 29 people were in town to look at Lorado Taft things& Explore More Illinois program. Tom Herman made a motion to approve using the Per Capita Grant money for the equipment cost above & beyond the ERate grant amount. Dough Whitney seconded the motion the motion was approved. Stephanie Colgan presented information on Chapter 8 (HR). Doug Whitney made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned at 4:40 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 3/12/19 Present: Harold Jehle, Pam Paige, Doug Whitney & Tom Herman Absent: Stephanie Colgan Harold Jehle called the meeting to order at 4:35 PM. The minutes of the February Meeting were approved as read. Harold Jehle made a motion to approve the following policies: Banking Procedures, Bylaws Of Library, Conduct, Disposal Of Surplus Library Material, Division of Responsibilities Between Library Board of Trustees and Library Director, Employment Of Relatives, Indemnification And Insurance, Meeting and Telephone Conferencing (Part of the Board Regulations), Prohibited Gifts, Records To Be Retained & Open Meetings Act. Tom Herman seconded the motion. The policies were approved. Michelle Armbruster was unable to attend the meeting, so her information was reviewed. Doug Whitney made a motion to adjourn the meeting. Pam Paige seconded the motion. The meeting was adjourned at 4:40 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 2/11/19 Present: Harold Jehle, Pam Paige & Michelle Armbruster Absent: Doug Whitney, Tom Herman & Stephanie Colgan There was not a quorum, so no votes were taken. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 1/14/19 Present: Harold Jehle, Pam Paige, Doug Whitney, Tom Herman, Stephanie Colgan & Michelle Armbruster Stephanie Colgan called the meeting to order at 4:31 PM. Doug Whitney shared that he will not be at the February Meeting. The minutes of the November Meeting were approved as read. Doug Whitney made a motion to approve the following policies: Freedom of Information Act, Material Selection, Meeting Dates, Patron Confidentiality, Secretaries Certified Minutes & Waiver of Claims. Pam Paige seconded the motion. The policies were approved. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game, the programs for January & February, discussed the low turnout for Christmas Walk due to the weather, shared a report about the number of people viewing our web site, passed around thank you cards from Carroll Inskeep, Jennifer Collins & the staff for Christmas gifts/bonuses & raises and discussed health issues that she is having, so will be out for some testing. Tom Herman made a motion to adjourn the meeting. Harold Jehle seconded the motion. The meeting was adjourned at 4:40 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 11/12/18 Present: Doug Whitney, Tom Herman, Stephanie Colgan & Michelle Armbruster Absent: Pam Paige & Harold Jehle, Stephanie Colgan called the meeting to order at 4:31 PM. The minutes of the October Meeting were approved as read. Tom Herman made a motion to approve the following policies: Freedom To Read, Freedom To View and Staff Development. Doug Whitney seconded the motion. The policies were approved. Michelle Armbruster discussed the next meeting, the meeting schedule for 2019 as well as which board member will present at each meeting, the winner of the Guess The Number Game, the programs for November & December (including the Christmas Walk on December 1st), shared a report about the number of people viewing our web site, shared that 12 people attended the Steaming Event presented by Mid Century on October 10th, library will be closed on Christmas Eve, Christmas, New Year’s Eve & New Year’s Day, shared that Emma Salverson won the gift certificate for Teen Read Week & asked if a board member would be willing to check on a light in the stacks downstairs that Jay Collins has been unable to get to work, as well as place the cover on the air conditioner & hang two pictures (one in hall outside of History Room & one behind computers in Tech Room) & shared information about the Annual Dinner/Meeting-held on Monday, March 18th at the Maple Lane Country Club. Dinner will be served at 6:30 PM with cocktails at 6:00 PM. Doug Whitney made a motion to adjourn the meeting. Tom Herman seconded the motion. The meeting was adjourned at 4:40 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 10/1/18 Present: Pam Paige, Harold Jehle, Doug Whitney, Stephanie Colgan & Michelle Armbruster Absent: Tom Herman Pam Paige called the meeting to order at 4:41 PM. The minutes of the September Meeting were approved as read. Stephanie Colgan made a motion to approve the Mission Statement policy. Harold Jehle seconded the motion. The policy was approved. Doug Whitney made a motion to elect Stephanie Colgan as the President of the Elmwood Township Library District board as Pam Paige would like to step down. Harold Jehle seconded the motion. Stephanie Colgan is the new President of the Elmwood Township Library District board. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game & Great American Read votes in September, the programs for October, shared a report about the number of people viewing our web site, update on glass replaced by Glass Specialty, the boys will shovel the sidewalks/put ice down again this winter. Mid Century holding Steaming Event on October 10th, Bible Study Group on Thursday afternoons, library will be closed on Thursday, Friday & Saturday, November 22nd, 23rd & 24th for Thanksgiving & December 24th, 25th for Christmas & December 31st & January 1st for New Year’s & holding Boredom Busters every day that school is not in session (even if just afternoon off) & asked about the Annual Meeting/Dinner date. Doug Whitney made a motion to adjourn the meeting. Harold Jehle seconded the motion. The meeting was adjourned at 4:50 PM. Pam Paige presented information on Policy Development. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 9/10/18 Present: Pam Paige, Harold Jehle, Doug Whitney, Tom Herman & Michelle Armbruster Absent: Stephanie Colgan Pam Paige called the meeting to order at 4:45 PM. The minutes of the August Meeting were approved as read. Doug Whitney made a motion to approve the Bill Of Rights, Exhibits and Travel & Conference policies. Tom Herman seconded the motion. The policies were approved. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game in August, the programs for September, Summer Reading, basket winners, shared a report about the number of people viewing our web site, New Non-resident Legislation Signed into Law, the Annual Report, National Library Card Sign Up Month, Banned and Challenged Book Week, running for re-election, new staff, Per Capita Grant requirements & program changes A decision was made to change the date of the next board meeting as two members are unavailable on October 8th. The meeting will be on October 1st at 4:00 PM. Michelle Armbruster will hang a notice on the bulletin board in the window & in the post office, as well as post the change on the web site. Tom Herman made a motion to adjourn the meeting. Harold Jehle seconded the motion. The meeting was adjourned at 4:55 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 8/13/18 Present: Harold Jehle, Doug Whitney, Tom Herman, Stephanie Colgan & Michelle Armbruster Absent: Pam Paige Harold Jehle made a motion that Tom Herman act as President as Pam Paige was absent. Doug Whitney seconded the motion. The motion was approved. Tom Herman called the meeting to order at 4:31 PM. The minutes of the June Meeting were approved as read. Stephanie Colgan made a motion to approve the Acknowledgement And Disclaimer, At Will Employee, Grievance, Initial Ninety Day Period, Leaves, Minutes Of Closed Meeting, Reference Service, Service To Patrons With Disabilities, Unattended Children, Unattended Children Parental Notification Letter & DVD policies. Doug Whitney seconded the motion. The policies were approved. Michelle Armbruster discussed the next meeting, the winner of the Guess The Number Game in June & July, the programs for August & September, Summer Reading (report will be available for next meeting) basket winners, shared a report about the number of people viewing our web site, days the library will be closed in September, painting Tom has done at the library and that Play Group & Toddler Time will begin the week after school begins. Harold Jehle made a motion to adjourn the meeting. Stephanie Colgan seconded the motion. The meeting was adjourned at 4:40 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 6/11/18 Present: Pam Paige, Harold Jehle, Doug Whitney, Tom Herman & Michelle Armbruster Absent: Stephanie Colgan Pam Paige called the meeting to order at 4:36 PM. The minutes of the May Meeting were approved as read. Pam Paige made a motion to approve the Borrowing, Circulation and Disaster Plan policies. Doug Whitney seconded the motion. The policies were approved. Michelle Armbruster discussed the next meeting, who would be presenting at each meeting, the winner of the Guess The Number Game in May, the programs for June & July, Summer Reading has begun, the winners of the first round of gift certificates for Summer Reading, shared a report about the number of people viewing our web site, McVey checked the air conditioner and said there are no issues & a light in the upstairs bathroom that isn’t working, There was discussion about cleaning the windows. Truman will be called after the new windows are installed. Tom Herman made a motion to adjourn the meeting. Harold Jehle seconded the motion. The meeting was adjourned at 4:50 PM. Harold Jehle presented information about Advocacy. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 5/14/18 Present: Pam Paige, Doug Whitney, Tom Herman, Kim DeSplinter & Michelle Armbruster Absent: Harold Jehle & Stephanie Colgan Pam Paige called the meeting to order at 4:50 PM. The minutes of the April Meeting were approved as read. Kim DeSplinter made a motion to approve the Non Resident Card fee for the year. Doug Whitney seconded the motion. The fee was approved. Michelle Armbruster discussed the next meeting, who would be presenting at each meeting, receiving the Per Capita Grant for $2017.19 for 2017, the winner of the Guess The Number Game in April, the programs for May and June, May is National Get Caught Reading Month, Summer Reading-all of the prize baskets are out on the table, so people are able to see what they will be able to work toward winning when they begin picking up their Reading Logs, first Reading Log turn in is May 29th-June 1st, Eulail visited the elementary, junior high & high school English classes to encourage participation and sign up volunteers, the Great American Read, shared a report about the number of people viewing our web site, there were 13 people in attendance for the Mid Century informational meeting about how to work Firesticks with Fiber, 4th & 5th grade classes have visited the library (and received bookmarks, pencils & a library card registration form to take home to their parents), shared that Jen Williams had to quit cleaning the library (she will be done as of May 12th), Jennifer Collins and her family are taking over the position (and will begin on May 13th), asked for a board member to remove the cover of the air conditioner in the office, discussed the theft of 25 DVDs, Monica Lampe resigning from the board, shared information about the money we are receiving from ERate (Mid Century helps us the paperwork-it is money to help cover the cost of our internet). There was discussion about the theft of the DVD and possibly getting cameras. Kim DeSplinter handed the board her resignation letter. She is stepping down for the board effective immediately. Kim DeSplinter made a motion to adjourn the meeting. Tom Herman seconded the motion. The meeting was adjourned at 4:57 PM. Doug Whitney presented information about Open Meetings Act. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 4/9/18 Present: Pam Paige, Harold Jehle, Doug Whitney, Monica Lampe, Tom Herman, Kim DeSplinter, Stephanie Colgan & Michelle Armbruster Pam Paige called the meeting to order at 4:48 PM. The minutes of the March Meeting were approved as read. Michelle Armbruster shared a thank you from Mit Beres for our lightbulb & light fixture purchase through H & H , Dale/Roseann Runyon & Bill/Kay Wagner for the invitation to the annual meeting/dinner and discussed the next meeting in May, who will present the rest of the meetings, the winner of the Guess The Number Game in March, the programs for April and May, shared a report about the number of people viewing our Facebook page and our web site, we will vote on the Non Resident Form in May, Mid Century will hold an informational meeting about how to work Firesticks with Fiber on April 25th from 4:30-6:30 PM, kindergarten classes helped at the library during Community Days, the 5th grade made bookmarks for us that we are going to use during Summer Reading, the fixture for the window box arrived-get in touch with Spencer to install it, National Library Week is April 8th-14th and we will hold a contest to enter to win a dozen cookies (two winners), Children’s Book Week is April 30th – May 6th and we will hand out bookmarks and pencils to children who are in the library during the week, gave the board a list of past officers for both boards (there are some gaps), shared check out numbers for the past month, shared that Andrea Clark has decided to quit cleaning the library (she will be done as of April 21st when the time sheet ends, Jen Williams is interested in the position, discussed a leak in a sink in the downstairs bathroom and reminded everyone to stop by to see the statue that Wayne Slone’s family donated on your way out. Monica Lampe asked about expanding hours. The five person board has reviewed the numbers in the evening as well as the cost to add hours and has decided not to pursue it at this time. There was discussion about an open sign. Pam Paige will get information to Michelle about a solar sign that we could look at for on top of the sign. Spencer said it would be very expensive to have a sign in the foyer as there is not an outlet there now and he also thought it would be very expensive to add an open sign to the sign in the yard. Kim DeSplinter made a motion to adjourn the meeting. Monica Lampe seconded the motion. The meeting was adjourned at 5:00 PM. Stephanie Colgan presented information about Tech Trends. Respectfully submitted, Michelle Armbruster Library Director
Morrison and Mary Wiley Library Board Meeting Minutes 3/12/18 Present: Harold Jehle, Doug Whitney, Monica Lampe, Tom Herman, Stephanie Colgan & Michelle Armbruster Absent: Pam Paige & Kim DeSplinter Monica Lampe made a motion that Tom Herman act as the President as Pam Paige is absent. Harold Jehle seconded the motion. The motion was approved. Tom Herman called the meeting to order at 4:25 PM. The minutes of the February Meeting were approved as read. Monica Lampe made a motion to approve the following policies: Budget And Finance, Display Space, Drug And Alcohol Free Library, Ethics Statement For Public Library Trustees, Inter Library Loan, Meeting Room, Open Meetings Act & Public Access To Electronic Information Networks. Stephanie Colgan seconded the motion. The policies were approved. Michelle Armbruster discussed the next meeting in April, who will present at the rest of the meetings, the annual meeting/dinner, the winner of the Guess The Number Game in February, thanked Tom Herman for fixing the two chairs, the programs for March and April, shared a report about the number of people viewing our Facebook page and our web site, we had brochures, magnets, pencils & handouts about programs & online resources for people to pick up at the EDA table at the Outdoor Show, there will not be policies to review again until June except for the Non Resident Form in May, there was only one light bulb working in the sign, so H & H replaced the ones that were burned out, there is a bible study group meeting in the library on Thursday afternoons and Thursday evenings, Mid Century is going to hold an informational meeting about how to work Firesticks with Fiber sometime in March on a Wednesday from 4:00-6:00 PM, discussed information about a new fixture in the inside window box and lightbulbs that need to be replaced. Tom Herman made a motion to adjourn the meeting. Doug Whitney seconded the motion. The meeting was adjourned at 4:30 PM. Respectfully submitted, Michelle Armbruster Library Director
Morrison and Mary Wiley Library Board Meeting Minutes 2/12/18 Present: Pam Paige, Harold Jehle, Kim DeSplinter, Tom Herman, Stephanie Colgan & Michelle Armbruster Absent: Monica Lampe & Doug Whitney Pam Paige called the meeting to order at 4:40 PM. The minutes of the January Meeting were approved as read. Kim DeSplinter made a motion to approve the following policies: Copyright Restrictions, Equipment And Computer Use, Hours Of Operation, Minutes Of Closed Meetings, Blood Bourne Pathogen, Lost, Damaged And Overdue Books. Stephanie Colgan seconded the motion. The policies were approved. Michelle Armbruster discussed the next meeting in March, the annual meeting/dinner, the winner of the Guess The Number Game in January, a request from Bob Paige about the CD’s of the microfilm that library had made, that there are two chairs that need to be fixed, the programs for the February and March, no board members have received their statements of Economic Interest yet, shared a report about the number of people viewing our Facebook page and our web site. A thank you note from Carroll Inskeep for the retirement gift was shared. A thank you note from Wayne Slone’s family was shared. In the note they offered to donate his Remington statue to the library. Michelle shared that she has spoken with Wayne’s daughter, Pam and that when she is in town next week it will be picked up. The board would like to showcase the statue. Harold Jehle made a motion to adjourn the meeting. Tom Herman seconded the motion. The meeting was adjourned at 4:46 PM. Tom Herman presented information on Meetings from a Trustee book. Respectfully submitted, Michelle Armbruster Library Director
Morrison and Mary Wiley Library Board Meeting Minutes 1/8/18 Present: Pam Paige, Harold Jehle, Tom Herman, Kim DeSplinter, Monica Lampe & Michelle Armbruster Absent: Doug Whitney Pam Paige called the meeting to order at 4:00 PM. The minutes of the November Meeting were approved as read. Tom Herman made a motion to approve the following policies: Meeting Dates & Secretary’s Certificate of Minutes as well as the 2018 & 2017 budget. Pam Paige seconded the motion. The policies were approved. Harold Jehle made a motion to approve the Sexual Harassment Resolution Policy. Tom Herman seconded the motion. The resolution was approved. Michelle Armbruster discussed the next meeting in February, shared the staffs thoughts on a gift for Carroll for her retirement, shared that the library certification has been completed, the ILL traffic report is complete and the Per Capita Grant is almost complete, the date for the annual meeting/dinner, all board members should be receiving their statements of Economic Interest as the list was submitted to the County Clerk, discussed the Christmas Walk attendance, the Holiday Reading Challenge BINGO Sheet, winners of the Guess How Many for the last two months. There was discussion about a gift for Carroll. Tom asked about Facebook. Those on the board who are on Facebook said people like and share the items that Eulail posts. Harold Jehle made a motion to adjourn the meeting. Tom Herman seconded the motion. The meeting was adjourned at 4:33 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 11/2/17 Present: Pam Paige, Monica Lampe, Tom Herman, Kim DeSplinter, Doug Whitney & Michelle Armbruster Absent: Harold Jehle & Stephanie Colgan Pam Paige called the meeting to order at 4:50 PM. The minutes of the October Meeting were approved as read. Michelle Armbruster discussed the next meeting in January, the dates for the 2018 meetings (board members decided who would present each month, winner of the Teen Read Week prize, Christmas Walk December 2nd from 4:00-7:00 PM (Mrs. Claus will be back, brass band at 7:00 PM and crafts), Food4Fines (2 boxes of food donated to Methodist Church, one patron upset about), asked about Spencer looking at the sign to put a sensor on it to turn on itself, checkouts for four weeks (10/9/17-11/4/17), patrons in/ number of items checked out/programs held. Monica Lampe asked about the new hire. Jennifer Williams has been hired to begin on 1/10/18. She will have a few weeks to work with Carroll before her retirement on 2/1/18. There was discussion about a gift for Carroll. She doesn’t want a celebration, but has agreed to let Michelle place an ad in the paper inviting people to stop by in January to say goodbye. Kim DeSplinter made a motion to adjourn. Doug Whitney seconded the motion. The meeting was adjourned at 5:00 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 10/9/17 Present: Pam Paige, Monica Lampe, Tom Herman, Kim DeSplinter, Stephanie Colgan & Michelle Armbruster Absent: Harold Jehle & Doug Whitney Pam Paige called the meeting to order at 4:53 PM. The minutes of the September Meeting were approved as read. Michelle Armbruster discussed the next meeting, the dates for the 2018 meetings are in the packet, board members will choose dates to present next month, winner of the Guess How Many Game for the last month, Christmas Walk December 2nd from 4:00-7:00 PM (Mrs. Claus will be back and crafts), Teen Read Week, heat in basement, annual meeting in March 2018, Collins boys will shovel sidewalks again this year, should Truman Schuck be called about cleaning the windows (a decision was made to wait until spring), a man named Robert Schenck (Shank) called about possibly leaving money to the library in his will) and we have received two calls from a women who wanted us to connect to a web site to look something up for her (I told her I was unable to do that she called back to say she had called the police on me) which lead to a discussion with all staff about phone calls like this, Monica Lampe made a motion to approve the Customer Service Policy. Kim DeSplinter seconded the motion. The policy was approved. Tom Herman made a motion to adjourn. Monica Lampe seconded the motion. The meeting was adjourned at 5:00 PM. Stephanie Colgan presented information about board trustee advocacy for the library. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 9/11/17 Present: Pam Paige, Doug Whitney, Monica Lampe, Harold Jehle, Tom Herman, Kim DeSplinter, Stephanie Colgan & Michelle Armbruster Pam Paige called the meeting to order at 4:45 PM. The minutes of the August Meeting were approved as read. Michelle Armbruster discussed the next meeting, the board presentation schedule for the rest of the year, the library closings in September, carpets spot cleaned, lights/lightbulbs installed in juvenile room & above circulation desk, Fall Reading Challenge BINGO Sheets, winner of the Guess How Many Game for the last month, pipe leaking in basement, discussed surveys from Summer Reading as well as other programs (one comment about needing Facebook for the library), Christmas Walk (Mrs. Claus will be back), dirt is all gone that was added to the spot on the west side of the building by the overhang, working on re-installing Free Little Library by school, Banned & Challenged Book Week September 25th-30th, September is National Library Card Sign Up Month, display & bookmarks about Fake News, discussed new Membership Standards, checkouts/visits for August. Michelle will be gone on November 13th the date of the November Meeting, so asked that the meeting be switched to the 6th or 27th. After discussion it was decided November 6th. Michelle will post the change on the web site, hang a notice in the window of the library & post the change at the post office. Monica Lampe made a motion to approve the Mission Statement. Kim DeSplinter seconded the motion. The policy was approved. Stephanie Colgan made a motion to ask Eulail to start a Facebook page for the library to post programs/events to A Better Elmwood (instead of doing on her own) & to let patrons use Facebook from the library. Michelle Armbruster will have Chris Armbruster take off the block that has been on the page. Tom Herman seconded the motion. The motion was approved. Stephanie Colgan said she thought it would be a nice idea for there to be a craft during the Christmas Walk. Doug Whitney made a motion to adjourn. Harold Jehle seconded the motion. The meeting was adjourned at 5:00 PM. Kim DeSplinter presented information about long range plans for the library. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 8/14/17 Present: Pam Paige, Doug Whitney, Monica Lampe, Harold Jehle, Tom Herman, Kim DeSplinter, Stephanie Colgan & Michelle Armbruster Pam Paige called the meeting to order at 4:35 PM. The minutes of the June Meeting were approved as read. Michelle Armbruster discussed the next meeting, the board presentation schedule for the rest of the year, the winners of the Guess How Many Game for the last two month, the winner of the Summer Reading baskets & the baskets for 1st Extended Reading Log, the time frame for patrons to turn in the 2nd Extended Reading Logs, Mit has dropped off the fixtures, extenders & lightbulbs, working with Spencer Curtale to set up a time for him to install them, need a board member to carry down new dehumidifier & carry old one up & dispose of it, the Summer Reading report, Reading Buddies at Country Comfort Retirement Home, Summer Reading Celebration Parties, Carly Patton is volunteering over the summer. Play Group, Toddler Time & a new program (Family History Help will begin in August. Stephanie Colgan supplied information about the history of the library. Monica Lampe made a motion to approve the Minutes of Closed Meetings Policy. Kim DeSplinter seconded the motion. The policy was approved. Stephanie Colgan made a motion to adjourn. Doug Whitney seconded the motion. The meeting was adjourned at 5:00 PM. Monica Lampe presented information about the history of the library. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 6/19/17 Present: Pam Paige, Doug Whitney, Monica Lampe, Harold Jehle, Tom Herman & Michelle Armbruster Absent: Kim DeSplinter & Stephanie Colgan Pam Paige called the meeting to order at 4:50 PM. The minutes of the May Meeting were approved as read. Michelle Armbruster discussed the next meeting, the board presentation schedule for the rest of the year, the Free Little Library at the school was cut down before the construction began & will need to be fixed (Ken Wills has picked up & will fix & re-install when school informs it is ready), the lights for the juvenile section, Spencer Curtale was at the library on June 7th & is interested in doing the work that we need done to move the fixtures that hang above the circulation desk to the juvenile section & install two new fixtures over the circulation desk, information that was requested about the number of patrons who owe the library money (a list of those patrons was in the packets, closed days for the next month (July 4th for Independence Day), information about winners of the Guess The Number Game that has been happening for the last few months, Dale Runyon asking for permission to trim the trees & place mulch around the shrubs, number of items currently in the library, Mid Century Communications helped us get a grant for internet that will pay $486 of the $810 bill for the year (the grant needs to be completed every year & Mid Century will continue to take care of applying for us), working with Better World Books for donations & weeded books, the number of patrons in the library, items checked out, programs held & attendance for May. . Michelle also presented the board with an updated history of the library that has been posted. The board would like Michelle to ask Ken Wills for an estimate on the work & installation of the Free Little Library then for Michelle to talk with Claude Keefer to see if the school or the company doing the work could pay for them. Monica Lampe made a motion to adjourn. Doug Whitney seconded the motion. The meeting was adjourned at 5:00 PM. Harold Jehle presented information on Trustees Duties. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 5/8/17 Present: Pam Paige, Doug Whitney, Monica Lampe, Kim DeSplinter, Tom Herman, Stephanie Colgan & Michelle Armbruster Absent: Harold Jehle Pam Paige called the meeting to order at 4:54 PM. Pam Paige & Doug Whitney took their oath of office. The minutes of the April Meeting were approved as read with a correction to the spelling of Spencer Curtale’s name and Friday inserted in to the following sentence, no staff wants to work later than 5:00 PM on Friday & no staff wants for work more than four hours on Saturday. Michelle Armbruster discussed the next meeting, the board presentation schedule for the rest of the year, the proposal from Mit Beres about the lights for the juvenile section, the foyer light and the lights under the frieze, closed days for the next month (May 29th for Memorial Day & June 3rd for the Strawberry Festival), National Library Week cookie winners and children’s Book Week handouts, May is National Get Caught Reading Month, Summer Reading and the changes that are happening, I didn’t have the time the last few years to visit the school to discuss Summer Reading, but Eulail was able to begin the visits again this year, we would love to see the board volunteer to help with Summer Reading and asked board members to take the cover off of the air conditioner in the office. The board asked Michelle to tell Eulail thank you for all of her hard work. Tom Herman doesn’t want to have three different types of lights in the juvenile section, so would like to keep thinking about the issue. Other board members agreed, so more thought will be put in to new lighting. The board will look at the new light with extender in the juvenile section as they leave the meeting today, to see if that is what they want to use for all of the light fixtures that hang down in that section. They will also look at the new light under the frieze and at the light in the foyer to make sure these lights are what they want. If all are approved then Michelle will let Mit know to bring the other two lights bulbs for the frieze, to get extenders and light bulbs for the other six light fixtures that hang in the juvenile section and to get the new bulbs for all of the recessed lights in the juvenile section and the front of library. There are some lights in the library that appear yellow in color instead of white which doesn’t look good. Tom shared that all lightbulbs eventually turn yellow with age. Answers to questions or updates on things that were discussed at previous meetings will be in Michelle’s report in the future. Monica Lampe made a motion to approve the Non Resident Card as the same price as last year. Kim DeSplinter seconded the motion. The price was approved. There was discussion about adding hours, but no final decision was made. There was discussion about purchasing a light up sign to hang in the window to let people know when we are open. No decision was made. Stephanie Colgan made a motion to adjourn. Doug Whitney seconded the motion. The meeting was adjourned at 5:04 PM. Tom Herman presented information about an article he read about libraries not charging fines. This presentation lead to some questions about how many patrons we have who have fines that have not been paid for long periods of time, how libraries that don’t charge fines ever get items returned and how children with fines can use the library if their parent doesn’t have the money to pay the fines. Michelle will bring information to the next meeting about the number of patrons with long overdue fines and will talk with Patti Smith in Brimfield about how charging no fines works as Brimfield doesn’t charge fines. Michelle said that if children are willing to volunteer time at the library to straighten shelves of help with a program then fines can be reduced. It has happened a few times, but not often. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 4/10/17 Present: Pam Paige, Monica Lampe, Kim DeSplinter, Tom Herman, Stephanie Colgan & Michelle Armbruster Absent: Harold Jehle & Doug Whitney Pam Paige called the meeting to order at 4:30 PM. Pam will miss the May Meeting. The minutes of the March Meeting were approved as read. Michelle Armbruster discussed the next meeting, that Meister (Dries Brothers) had installed a new water heater (they said the cost for the small water heaters would be more than the big one in the basement) (Tom said he & Doug feel that we were not given accurate information from Meister about the cost of the small heaters, he said they found them at a retail store for only a few hundred dollars), thank you to Tom for fixing the walls & painting in the hallway to the basement & in the bathroom, shared pictures that Mit took of his house where there are lights like the ones he thinks we should put in the juvenile section (there was much discussion about the lights-the decision was made to ask Mit to prepare a bid on lights like the ones that Pam has at her house (she got them from H & H) to put in the spot where there are no lights now & it is dark, also to try to find a bulb that is not a spotlight, but more bright that what is in the fixtures now, there was discussion about who to ask to do the electrical work-Mike Gensler & Spencer Curtale, there was discussion about trying to find a brighter bulb for the foyer as it is very gloomy in there), presented the hours of nearby libraries & the numbers of people who have been in the library from 5:00-6:00 PM on Wednesday & 5:00-6:00, 6:00-7:00 & 7:00-8:00 PM on Thursday nights from January of 2016 through March of 2017 (there was some discussion, but a decision was made to discuss the issue more at the next meeting, Michelle did share that most of her staff doesn’t want to work in the evenings by themselves, there is a need for at least two people to be at the library most of the time in order for all of the things that need to be accomplished to be accomplished, if there is only one staff member working at a time then cataloging, displays, decorating, ordering, workshops& other things could not be accomplished, no staff want to work later than 5:00 PM on Friday & no staff wants for work more than four hours on Saturday. Staff feel that if hours are extended that more hours need to be added to the weekly schedule to cover the extended hours), discussed summer reading & new programs. Monica Lampe made a motion to adjourn. Stephanie Colgan seconded the motion. The meeting was adjourned at 4:59 PM. Respectfully submitted, Michelle Armbruster Library Director Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 3/13/17 Present: Pam Paige, Harold Jehle, Doug Whitney, Monica Lampe, Kim DeSplinter, Tom Herman, Stephanie Colgan & Michelle Armbruster Pam Paige called the meeting to order at 4:39 PM. Pam will miss the April Meeting. The minutes of the February Meeting were approved as read. Michelle Armbruster discussed the next meeting, the date for the annual meeting/dinner, a new program evaluation form that staff will begin to use after programs, McVey hasn't returned her calls about the hot water heater, so she has called Meister (Dries Brothers), when you receive your receipt for your Economic Interest you may give it to Michelle who will keep them (if you would rather keep your own that is fine-Michelle needs them when it is your time to run for re-election), shared a handout that patrons have been receiving about programs at the library, magnets, handouts, pencils, brochures, bookmarks were out on the EDA table at the Outdoor Show. Michelle also discussed that we have been seeing many books from the drop box with water damage. Michelle also discussed that Mit Beres brought five stronger light bulbs to try in the juvenile room. Monica Lampe asked if the library could be open more hours in the evening. Michelle will bring information about the hours of other libraries & the numbers of people who are in the library for the evening hours to the next meeting. Monica Lampe made a motion to approve the following policies: Delivery Service (new), Disaster Plan (updated), Employment of Relatives & Open Meetings Act. Stephanie Colgan seconded the motion. The policies were approved. The delivery service policy brought up a question about insurance for workers when they use their own vehicles to do library work. Scot Jehle, Pekin Insurance said, “There would be workers compensation coverage for the employees. Specifically medical payments coverage if this is the case. No coverage on damage to the vehicle driven.” Pam Paige presented information about the Future of Library Cards from American Libraries Magazine. Tom Herman made a motion to adjourn. Kim DeSplinter seconded the motion. The meeting was adjourned at 4:50 PM. Respectfully submitted, Michelle Armbruster Library Director Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 2/13/17 Present: Pam Paige Harold, Doug Whitney, Monica Lampe, Kim DeSplinter, Tom Herman, Stephanie Colgan & Michelle Armbruster Pam Paige called the meeting to order at 4:38 PM. The minutes of the January Meeting were approved as read. Michelle Armbruster discussed the next meeting, the date for the annual meeting/dinner & that she needs to know by March 1st who is attending, programs that are coming in the future (a pick it up & take it home craft, handing out trivia or coloring sheets, an activity one Saturday a month & programs on Tuesday afternoon-group for home school families and groups for non home school children the other three weeks. The home school children could come to the other programs also. Also talking with Country Comfort about working with their residents & offering assistance on the genealogy online resource, the water heater-perhaps that is why the water smells-Doug thinks we should call McVey to discuss, contractor looked at roof on Wednesday, February 1st to see if there was any damage from the hail, there is & a check has been sent for the work, surveys handed out through February 4th & collect until February 18th-will bring results to the March Meeting. Monica Lampe made a motion to approve the following policies: Authority to Spend, Confidentiality of Records, General Use of Library, Lost, Damaged & Overdue Materials, Minutes of Closed Meetings, Program Operating & Sexual Harassment. Stephanie Colgan seconded the motion. The policies were approved. Kim DeSplinter made a motion to approve the Travel Expense Resolution. Doug Whitney seconded the motion. The resolution was approved. Doug Whitney presented information from www.ilovelibraries.org about Balancing Act. Pam will present her presentation in March & Tom will present his in May. Monica Lampe made a motion to adjourn. Tom Herman seconded the motion. The meeting was adjourned at 4:45 PM. Respectfully submitted, Michelle Armbruster Library Director Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 1/9/17 Present: Pam Paige Harold, Stephanie Colgan, Monica Lampe, Kim DeSplinter, Tom Herman & Michelle Armbruster Absent: Doug Whitney Pam Paige called the meeting to order at 4:51 PM. The minutes of the November Meeting were approved as read. Michelle Armbruster discussed a change to the date for the annual meeting/dinner, programs that are coming in the future (movies, popcorn, water, cushions & evening movies when schedule allows) (two ladies for the December Ladies Night Out cookie exchange)(five children for the Christmas Story Time), 10 people were at the Creative Writing Workshop, 30 people attended Tori Scotti’s book signing & she sold 27 copies, we have a few signed copies for $7 if anyone would like one, she donated $4 of each book sold to the library, surveys handed out since 12/19/16, online resources information handed out since 12/26/16, lights in the juvenile section are very dim, crack on the wall in the youth section and there is plaster work that needs to be done in the librarians restroom as well as under the urinal in the public restroom. Stephanie Colgan made a motion to approve the following policies (with a few minor wording changes to the previous policies): Freedom of Information Act, Material Selection, Meeting Date, Patron Confidentiality & Secretary’s Certificate of Minutes. Tom Herman seconded the motion. The policies were approved. Kim DeSplinter made a motion to adjourn. Monica Lampe seconded the motion. The meeting was adjourned at 5:00 PM. Respectfully submitted, Michelle Armbruster Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 11/21/16 Present: Stephanie Colgan, Monica Lampe, Doug Whitney, Kim DeSplinter, Tom Herman & Michelle Armbruster Absent: Harold Jehle & Pam Paige Kim DeSplinter made a motion for Monica Lampe to run the meeting as the President & Secretary were both absent. Stephanie Colgan seconded the motion. Monica Lampe called the meeting to order at 4:34 PM. The minutes of the October Meeting were approved as read. Michelle Armbruster discussed the next meeting will be held on January 9th, the dates of the meetings for 2017 & board members selected the month they will present, the policies & information that will be discussed at the January meeting, the annual meeting and dinner on Monday, March 13th (cocktails at 6:00 & dinner at 6:30), Jackson Collins was the winner of the prize for Teen Read Week, The Collins boys will shovel the sidewalks & put salt down again this winter, a call has been made to Fred Lantz about painting the stairwell to the basement landing & a spot in the downstairs restroom (Tom volunteered to paint), the carpet & tile in the library was cleaned by E-Clean ($699) & the windows were cleaned by Truman Schuck ($275), Bob arranged for Andrea to spray the spiders this year & then we will see what happens next year, new programs beginning (Ladies Night Out & 2nd Saturday Movies-we purchased a screen to use for the movies, so we don’t need to borrow one from the school for the Ameren Program that Kenny Blum will be presenting on the 30th, the Christmas Walk & Mrs. Claus reading for the 1st hour, invited staff to attend both, creative writing program on December 29th (Kamin Huffcutt) & Book Signing (Tori Scotti-donating $4 of each book sold to the library) on January 2nd (thank you to Stephanie Colgan for the suggestion). Tom Herman made a motion to approve the following policy: Staff Development. Doug Whitney seconded the motion. The policy was approved. Stephanie Colgan asked why the Director wasn’t able to run the programs until the new staff member took over. Michelle Armbruster explained that after discussion with the staff the thought was that it would be better to not have any programs until the new staff member was hired & then let them decide what programs they wanted to do. If the current staff kept the programs running for a month & then the new person decided not to have any of the programs it seemed like that wasn’t very efficient. Stephanie Colgan has ideas she learned about a conference about things to do at the library. She will get the ideas to Michelle. The one she discussed at the meeting was having students do book reviews (audio or video) & then have them on the web site for people to watch. Monica Lampe said she wondered if the library could have an open sign that lights up. She is unsure how it would happen. Kim DeSplinter made a motion to adjourn. Doug Whitney seconded the motion. The meeting was adjourned at 4:41 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 10/10/16 Present: Harold Jehle, Stephanie Colgan, Monica Lampe, Doug Whitney, Kim DeSplinter, Pam Paige, Tom Herman & Michelle Armbruster Pam Paige called the meeting to order at 4:36 PM. The minutes of the September Meeting were approved as read. Michelle Armbruster discussed the next meeting will be held on November 14th , the policies that would be discussed this month & next, EBook training for all staff tomorrow with John Howard from Farmington, the need for a screen for a program with Ameren Illinois in November (Stephanie will let the library borrow one from the school), there is no need for the television any longer (the board said it is not worth anything, so just give it away), the Annual Meeting/Dinner being in March (the board is OK with waiting), the staff would like to hire someone to paint the walls in the stairway to the basement (the board said to call Fred Lantz), Teen Read Week & prize, Pam Paige shared that she spoke with Dick Taylor about people not parking in front of the library in the front of the library. Dick sad he knows the person to speak with about it. Monica Lampe made a motion to approve the following policies: Mission Statement & Purchasing. Stephanie Colgan seconded the motion. The policies were approved. Stephanie Colgan asked why the Director wasn’t able to run the programs until the new staff member took over. Michelle Armbruster explained that after discussion with the staff the thought was that it would be better to not have any programs until the new staff member was hired & then let them decide what programs they wanted to do. If the current staff kept the programs running for a month & then the new person decided not to have any of the programs it seemed like that wasn’t very efficient. Stephanie Colgan presented information from the chapter on Technology from Serving Our Public. Doug Whitney made a motion to adjourn. Tom Herman seconded the motion. The meeting was adjourned at 4:50 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 9/22/16 Present: Harold Jehle, Stephanie Colgan, Monica Lampe, Doug Whitney, Kim DeSplinter & Michelle Armbruster Absent: Pam Paige & Tom Herman Monica Lampe made a motion for Harold Jehle to run the meeting as Pam Paige was not present. Stephanie Colgan seconded the motion. The board agreed. Harold Jehle called the meeting to order at 4:44 PM. The minutes of the August Meeting were approved as read. Michelle Armbruster discussed the next meeting will be held on October 10th (Columbus Day), the polices that would be discussed this month & the next two months, Eulail Huffcutt has been hired to fill the open position, Mike Sullivan is working on the old book project, the staff deciding to cancel all programs until the new employee hired & can figure out what programs they want to do, Eulail will begin some programs again in October (Toddler Time, Family BINGO & Story Time) & will add others, Christmas Walk, Banned & Challenged Book Week Display, National Library Card Sign Up Month & gift cart give away, invited board to attend two things coming up: State Senator Chuck Weaver will be at the library on the 23rd from 8:00-9:00 AM & Bob Fidler Book Signing on the 29th at 6:00 PM, April 2017 elections (Harold, Pam & Doug’s terms expire), discussing elections with the election board, so names can be on ballot, the library has been asked to proctor test for two different people this semester (three tests each), Pat & Carroll have spent at least 34 hours this month cleaning up all of the program materials & arranging them in the basement (there is still work to do & they would like the board to make some decisions about what can be thrown away& some help carrying things up & down the stairs), a bad smell coming out of the faucets in the two downstairs bathrooms, showed the information the library received about the new fiber optic line coming to Elmwood, many slow run times on the internet recently & that the IPLAR has been submitted and Michelle has a copy if anyone would like to look at it. Kim DeSplinter made a motion to approve the following policies: Display & Travel/Conference as well as the two policies that were revised this month: Circulation & Equipment & Computer Usage. Monica Lampe seconded the motion. The policies were approved. Kim DeSplinter asked why the board wasn’t involved in the hiring of the new employee. Michelle Armbruster explained that all day-to-day running of the library, including hiring, is the job of the Director and shared that this is discussed in a policy. Doug Whitney asked if Michelle could bring that policy to the next meeting. Monica Lampe asked why there were no programs in September. Michelle Armbruster explained that the staff wanted to let the new hire decide what programs to have & when to do them. Monica Lampe asked about another closed meeting. Kim DeSplinter explained that she spoke with Pam Paige who has the answers. Kim DeSplinter wondered why the library is closed on some holidays that are federal holidays. She couldn’t think of the specific holiday that she had noticed we were closed when school was out & she could have brought the kids to the library. Kim Splinter presented information from the chapter on Access from Serving Our Public. Stephanie Colgan made a motion to adjourn. Doug Whintey seconded the motion. The meeting was adjourned at 5:05 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 8/8/16 Present: Pam Paige, Harold Jehle, Stephanie Colgan, Tom Herman, Doug Whitney, Kim DeSplinter & Michelle Armbruster Absent: Monica Lampe Pam Paige called the meeting to order at 4:29 PM. The minutes of the June Meeting were approved as read. Michelle Armbruster discussed the History Room, Carly Patton volunteering over the summer, Mike Sullivan is finished with the inventory of the History Room, closed dates for September, Play Group beginning, attendance for Coloring Night for Adults & possible break for program, returned check from patron, tickets for Chiefs game & request to clean front of building with power washer. Kim DeSplinter made a motion to approve the following policies: Acknowledgement & Disclaimer, At Will Employees, Grievance, Initial Ninety Day Period, Leaves, Reference Services & Service to Patrons with Disabilities. Stephanie Colgan seconded the motion. The policies were approved. Harold Jehle presented information about Chapter 7: Collection Management & Resource Sharing of Serving Our Public. Tom Herman made a motion to adjourn. Harold Jehle seconded the motion. The meeting was adjourned at 4:42 PM. Respectfully submitted, Michelle Armbruster Library Director Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 6/13/16 Present: Pam Paige, Harold Jehle, Stephanie Colgan, Monica Lampe, Tom Herman & Michelle Armbruster Absent: Doug Whitney & Kim DeSplinter Pam Paige called the meeting to order at 4:25 PM. The minutes of the May Meeting were approved as read. Michelle Armbruster discussed the Summer Reading Program. Tom Herman finished repairing the chairs. He returned them to the library today. Monica Lampe made a motion to approve the following policies: Borrowing, Circulation, Disaster Plan, Unattended Children & Unattended Children Letter. Stephanie Colgan seconded the motion. The policies were approved. Harold Jehle made a motion to adjourn. Tom Herman seconded the motion. The meeting was adjourned at 4:33 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 5/9/16 Present: Pam Paige, Doug Whitney, Stephanie Colgan, Monica Lampe, Tom Herman, Kim DeSplinter & Michelle Armbruster Absent: Harold Jehle Pam Paige called the meeting to order at 4:25 PM. The minutes of the April Meeting were approved as read. Michelle Armbruster discussed the Summer Reading Program, Children’s Book Week, the air conditioner in the office, Mike Sullivan & Arissa Huffcutt volunteering & Historical Society pictures in the History Room. Stephanie Colgan made a motion to adjourn. Kim DeSplinter seconded the motion. The meeting was adjourned at 4:30 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 4/18/16 Present: Pam Paige, Harold Jehle, Stephanie Colgan, Monica Lampe, Tom Herman, Kim DeSplinter & Michelle Armbruster Absent: Doug Whitney Pam Paige called the meeting to order at 4:20 PM. The minutes of the March Meeting were approved as read. Kim DeSplinter made a motion to approve the Non Resident Card price. Monica Lampe seconded the motion. The price was approved. Michelle Armbruster discussed the annual meeting/dinner cost in comparison to other years, National Library Week, Poetry Month, Summer Reading, Doug will present part 3 of the Pew Research article next month before Monica presents the 4th & final section (as he was unable to be at the meeting today) and patron/circulation numbers. Michelle also let the board know that she has a call in to Fred Lantz about installing the office air conditioner. Tom Herman has not had a chance to fix the broken chairs yet. Stephanie Colgan made a motion to adjourn. Tom Herman seconded the motion. The meeting was adjourned at 4:25 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 3/14/16 Present: Pam Paige, Harold Jehle, Stephanie Colgan, Doug Whitney, Tom Herman & Kim DeSplinter & Michelle Armbruster Absent: Monica Lampe Pam Paige called the meeting to order at 4:40 PM. The minutes of the February Meeting were approved as read. Kim DeSplinter made a motion to approve the Banking, Budget & Finance, Bylaws, Conduct, Discipline, Disposal of Surplus Library Materials, Division of Responsibilities Between Library Board & Library Director, Drug & Alcohol Free, Friends of the Library, Indemnification And Insurance, Inter Library Loan, Meeting & Telephone Conferencing, Meeting Room, Open Meetings Act, Prohibited Gifts, Public Access To Electronic Information Networks & Records to be Retained Policies. Stephanie Colgan seconded the motion. The policies were approved. Michelle Armbruster discussed the annual meeting/dinner tomorrow night, not charging Samantha McLeese for any items that were ruined in the fire at her house and patron/circulation numbers. Tom Herman volunteered to try to fix the few chairs that are broken. He would like someone else to install the air conditioner in the office. He thinks a support will need to be built. Michelle will find someone to install it. Tom Herman presented the second part of an article titled Libraries at the Crossroads from the Pew Research Centers. The rest of the article will be presented in April & May. Harold Jehle made a motion to adjourn. Doug Whitney seconded the motion. The meeting was adjourned at 4:50 PM. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 2/8/16 Present: Pam Paige, Harold Jehle, Stephanie Colgan, Doug Whitney & Michelle Armbruster Absent: Monica Lampe, Tom Herman & Kim DeSplinter Pam Paige called the meeting to order. The minutes of the January Meeting were approved as read. Stephanie Colgan made a motion to approve the Blood Bourne Pathogen, Copyright Restrictions, Ethics for Library Trustees, Gifts to the Library, Hours of Operation, Lost, Damaged & Overdue Materials, Minutes of Closed Meetings, Professional Ethics & Volunteers Policies. Doug Whitney seconded the motion. The policies were approved. Harold Jehle made a motion to adjourn. Pam Paige seconded the motion. The meeting was adjourned. Pam Paige presented the first part of an article titled Libraries at the Crossroads from the Pew Research Centers. The rest of the article will be presented in March, April & May. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 1/14/16 Present: Pam Paige, Harold Jehle, Tom Herman, Kim DeSplinter, Stephanie Colgan, Doug Whitney & Michelle Armbruster Absent: Monica Lampe Pam Paige called the meeting to order. The minutes of the November Meeting were approved as read. Kim DeSplinter made a motion to approve the Meeting Date, Secretary’s Certificate of Minutes & Waiver of All Claims Policies. Stephanie Colgan seconded the motion. The policies were approved. The Collins boys (Parker, Jackson & Brayden) are shoveling the snow this year. Dan Johnson & Raymond Emerick were not interested. Michelle Armbruster discussed number of patrons & check outs for 2015. Harold Jehle made a motion to adjourn. Tom Herman seconded the motion. The meeting was adjourned. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 11/9/15 Present: Pam Paige, Tom Herman, Kim DeSplinter, Stephanie Colgan, Doug Whitney & Michelle Armbruster Absent: Harold Jehle & Monica Lampe Pam Paige called the meeting to order. The minutes of the October Meeting were approved as read. Tom Herman made a motion to approve the Freedom to Read & Freedom to View Policies. Stephanie Colgan seconded the motion. The policies were approved. Pam will get Truman’s number to Michelle, so the windows can be cleaned before it gets too cold. The library will be open for the Christmas Walk. Santa will be here. Michelle will contact Dan Johnson to see if he is willing to shovel snow again this year. If not, the board would like to try Raymond Emerick. Decisions were made about which board member would present each month next year. Those who are missing will be filled in to the schedule. Tom Herman made a motion to adjourn. Monica Lampe seconded the motion. The meeting was adjourned. Stephanie Colgan presented on an article called Beyond Circulation from the ILA Reporter. Kim DeSplinter presented on Board Meetings from Short Takes. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 10/21/15 Present: Pam Paige, Tom Herman, Kim DeSplinter, Monica Lampe & Michelle Armbruster Absent: Harold Jehle, Stephanie Colgan & Doug Whitney Pam Paige called the meeting to order. The minutes of the September Meeting were approved as read. The Mission Statement was reviewed. Kim DeSplinter made a motion to approve the policies. Monica Lampe seconded the motion. The policy was approved. Michelle Armbruster discussed: Summer Reading numbers & finances. Monthly numbers of patrons & materials checked out. Larry fixed some things around the library. The Annual Dinner/Meeting will be held in March. Tom Herman made a motion to adjourn. Monica Lampe seconded the motion. The meeting was adjourned. Stephanie Colgan will present next month as she was not present. Respectfully submitted, Michelle Armbruster Library Director Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 9/21/15 Present: Pam Paige, Harold Jehle, Monica Lampe, Stephanie Colgan, Doug Whitney & Michelle Armbruster Absent: Tom Herman & Kim DeSplinter Pam Paige called the meeting to order. The minutes of the August Meeting were approved as read. Michelle Armbruster discussed the following: The next meeting will be on October 12th at 4:00 PM. 2nd little Free Library installed at elementary school. Banned & Challenged Book Week is September 27th-October 3rd. September is also National Library Card Sign Up Month. Light out in front of frieze. Can ask Dale or Larry to replace-it is close enough to stairs to replace without lift. When more lights go out then we will hire a lift & probably replace them all like last time. Windows need to be cleaned. After all of the red dog is gone then will have Truman clean them. Pam Paige will get Truman’s number to Michelle. The strip of plug ins under the table in the sitting area don’t work. Can ask Dale or Larry to look at them & see if need electrician. The Bill of Rights & Exhibits policies were reviewed. Monica Lampe made a motion to approve the policies. Stephanie Colgan seconded the motion. The policies were approved. Doug Whitney made a motion to adjourn. Harold Jehle seconded the motion. The meeting was adjourned. Doug Whitney presented information about Banned & Challenged Book Week. Monica Lampe presented information about a web site for selling books & videos called half.com. It is similar to EBay except that there are fixed prices, not bidding. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 8/17/15 Present: Pam Paige, Harold Jehle, Tom Herman, Kim DeSplinter, Stephanie Colgan, Doug Whitney & Michelle Armbruster Absent: Monica Lampe Pam Paige called the meeting to order. The minutes of the June Meeting were approved as read. Michelle Armbruster discussed the following: The next meeting will be on September 21st at 4:00 PM. Summer Reading-went well-will have report by October Meeting. The air conditioner in office window is not working. Dale Runyon brought a concern from an anonymous person about parking to Michelle. Book Signings by Sandy Miller, Randy Sollenberger & Cathy Bowen will be held. Carly Patton will intern with the library from August 17th-December 7th. This has been arranged through ICC. The ECF Grant & the books that have been listed online. Attendance at Conference in October. The Minutes of Closed Meetings & DVD policies were reviewed. Kim DeSplinter made a motion to approve the policies. Stephanie Colgan seconded the motion. The policies were approved. Pam Paige commented on how nice the library looks outside. Tom Herman made a motion to adjourn. Doug Whiteny seconded the motion. The meeting was adjourned. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 6/8/15 Present: Harold Jehle, Tom Herman, Kim DeSplinter, Stephanie Colgan, Doug Whitney & Michelle Armbruster Absent: Pam Paige & Monica Lampe, Stephanie Colgan made a motion for Harold Jehle to act as President for the meeting as Pam Paige was absent. Kim DeSplinter seconded the motion. The motion was approved. Harold Jehle called the meeting to order. The minutes of the May Meeting were approved as read. Michelle Armbruster discussed the following: The next meeting will be on August 17th at 4:00 PM. The library will be closed on Saturday, July 4th. Little Free Libraries-discuss damage to one at West Park. Summer Reading-discuss first program on June 5th. There were no policies to review this month. The board unanimously approved appointing Doug Whitney to fill the opening left by Dale Runyon. Dale has stepped down from the board. Doug will fill the position until the end of the term in 2017. He will then decide if he would like to run for the spot at the election. Harold Jehle presented information about the importance of conferences for library staff & trustees. The article was from Sally in Libraryland from the May 2015 issue of The Reporter. Tom Herman made a motion to adjourn. Doug Whitney seconded the motion. The meeting was adjourned. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 5/11/15 Present: Pam Paige, Tom Herman, Kim DeSplinter, Stephanie Colgan, Monica Lampe, Doug Whitney & Michelle Armbruster Absent: Harold Jehle Pam Paige called the meeting to order. The minutes of the April Meeting were approved as read. There were no policies to review this month. Michelle Armbruster discussed the pavers around the sign are complete, Ken Wills will be installing Little Free Libraries soon, patrons who won books for National Library Week, children got to choose a piece of candy for Children’s Book Week last week & the library will be closed on Memorial Day & Strawberry Festival. The board decided they didn’t need to be part of a picture with the Little Free Libraries. Michelle will get in touch with Jeff Lampe about running a picture & an article about them. Michelle informed the board that Dale Runyon is stepping down, so Doug Whitney will fill his spot until the term ends in 2017. Doug will have to run in April of 2017 to continue to be part of the board. Kim DeSplinter made a motion to approve the Non Resident Card at the price calculated by the State Library form. Monica Lampe seconded the motion. The motion was approved. Tom Herman made a motion to adjourn. Stephanie Colgan seconded the motion. The meeting was adjourned. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 4/13/15 Present: Pam Paige, Tom Herman, Harold Jehle, Kim DeSplinter, Stephanie Colgan, Monica Lampe& Michelle Armbruster Absent: Dale Runyon Pam Paige called the meeting to order. The minutes of the March Meeting were approved as read. There were no policies this month. Michelle Armbruster discussed the check for Per Capita Grant arrived-$3247.50. She also discussed Summer Reading. The new copier has been ordered. There is a warranty for 90 days and then a service contract will be put in place. National Library Week is this week. We are giving patrons a pencil & bookmark. They can also put their name in for a prize. We will draw four names-2 adults & 2 kids. Kim DeSplinter made a motion to adjourn. Tom Herman seconded the motion. The meeting was adjourned. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 3/16/15 Present: Tom Herman, Harold Jehle, Kim DeSplinter, Dale Runyon, Monica Lampe & Michelle Armbruster Absent: Pam Paige & Jean Ann Plym Tom Herman made a motion for Harold Jehle to act as President as Pam Paige wasn’t at the meeting. Kim DeSplinter seconded the motion. The motion was approved. Harold Jehle called the meeting to order. The minutes of the February Meeting were approved as read. Monica Lampe made a motion to approve the following policies: Employment of Relatives & Open Meetings Act. Dale Runyon seconded the motion. The policies were approved. Michelle Armbruster discussed a discussion she had with Tom Herman about having a plague that would hang in the library with names of past board members. The board thought it was a good idea. Michelle will ask Pam Paige to check in to it. Michelle also discussed the copier. The board already approved getting a new one, but Michelle now has prices. The next meeting will be held on April 13, 2015. Kim DeSplinter made a motion to adjourn. Tom Herman seconded the motion. The meeting was adjourned. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 2/9/15 Present: Tom Herman, Harold Jehle, Kim DeSplinter, Pam Paige, Jean Ann Plym, Dale Runyon, Monica Lampe & Michelle Armbruster Pam Paige called the meeting to order. The minutes of the January Meeting were approved as read. Jean Ann Plym will not be here for the Annual Meeting or the March Meeting, so this is her last meeting as Stephanie Colgan’s first meeting after being elected to the board on April 7th will be the April Meeting on April 13th. Thank you to Jean Ann for her years of service! Kim DeSplinter made a motion to approve the following policies: Authority to Spend, Confidentiality of Records, Equipment & Computer Use, General Use of the Library, Lost, Damaged & Overdue Materials, Minutes of Closed Meetings & Sexual Harassment. Tom Herman seconded the motion. The policies were approved. Michelle Armbruster discussed the Annual Meeting/Dinner, Dan Johnson is shoveling, board members who will present each month at meetings, Free Little Libraries (one is on display, so take a look at it before you leave) and Pat would like to discuss the pavers for around the sign before they are purchased. The next meeting will be held on March 16, 2015. Jean Ann Plym made a motion to adjourn. Monica Lampe seconded the motion. The meeting was adjourned. Tom Herman presented information about Freedom of Information Act. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 1/12/15 Present: Tom Herman, Harold Jehle, Kim DeSplinter, Pam Paige, Jean Ann Plym, Dale Runyon & Michelle Armbruster Absent: Monica Lampe Pam Paige called the meeting to order. The minutes of the November Meeting were approved as read.
Harold Jehle discussed cash rent for 2015. The ending budget for 2014 & the budget for 2015 were discussed.
Jean Ann Plym made a motion to approve the following policies: Freedom of Information Act, Material Selection, Meeting Dates & Patron Confidentiality. Kim DeSplinter seconded the motion. The policies was approved.
Michelle Armbruster discussed the Annual Meeting/Dinner, Return on Investment for 2014, the number of patrons and items checked out in 2014, board members who will present each month at meetings,
The next meeting will be held on February 9, 2015.
Pam Paige presented information about Free Little Libraries and her hope that the board will discuss and promote this service to the public.
Tom Herman made a motion to adjourn. Dale Runyon seconded the motion. The meeting was adjourned.
Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 11/10/14 Present: Tom Herman, Harold Jehle, Kim DeSplinter, Pam Paige & Michelle Armbruster Absent: Monica Lampe, Jean Ann Plym & Dale Runyon Pam Paige called the meeting to order. The minutes of the October Meeting were approved as read. Kim DeSplinter made a motion to approve the following policy: Staff Development. Tom Herman seconded the motion. The policy was approved. Michelle Armbruster discussed the Annual Dinner, Free Little Libraries & which board member will present each month next year. The next meeting will be held on January 12, 2015. Kim DeSplinter presented information from the IL Library site that compares local libraries programs & figures. Harold Jehle made a motion to adjourn. Kim DeSplinter seconded the motion. The meeting was adjourned. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 10/20/14 Present: Monica Lampe, Jean Ann Plym, Dale Runyon, Kim DeSplinter, Pam Paige & Michelle Armbruster
Absent: Tom Herman & Harold Jehle Pam Paige called the meeting to order. The minutes of the September Meeting were approved as read.
Jean Ann made a motion to approve the following policy: Mission Statement. Kim DeSplinter seconded the motion. The policy was approved.
Michelle Armbruster discussed Summer Reading, Insurance form from Scot & the Annual Dinner Meeting.
Pam Paige would like to spend the memorial donation the library received on the Lorado Taft in Chicago. Michelle ordered the book. A name plate will be added to the book.
The November Meeting will be November 10th.
Monica Lampe presented information on Best Small Library in America Contest.
Monica Lampe made a motion to adjourn. Dale Runyon seconded the motion. The meeting was adjourned.
Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 9/23/14 Present: Harold Jehle, Jean Ann Plym, Dale Runyon, Kim DeSplinter, Pam Paige & Michelle Armbruster
Absent: Tom Herman & Monica Lampe
Pam Paige called the meeting to order.
The minutes of the August Meeting were approved as read.
Kim DeSplinter a motion to approve the following policies: Meeting Room & Travel & Conference. Jean Ann Plym seconded the motion. The policies were approved.
Michelle Armbruster discussed that at some point in the future a new copier will be needed. The copier has been running with no problems the last month, so if there are issues again then Michelle will check in to a new copier. The October Meeting will be October 20th.
Dale Runyon made a motion to adjourn. Tom Herman seconded the motion. The meeting was adjourned.
Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 8/11/14 Present: Harold Jehle, Jean Ann Plym, Kim DeSplinter, Tom Herman, Pam Paige, Monica Lampe & Michelle Armbruster Absent: Dale Runyon Pam Paige called the meeting to order. The minutes of the June Meeting were approved as read. Monica Lampe made a motion to approve the following policies: Acknowledgement, At Will Employee, Grievance, Initial Ninety Days, Leaves, Minutes of Closed Meetings, Reference Services & Services to Patrons with Disabilities. Kim DeSplinter seconded the motion. The policies were approved. Michelle Armbruster discussed upcoming closed dates, discussing Little Free Libraries with Ken Wills and changing the date of the September meeting. Jean Ann Plym made a motion to adjourn. Tom Herman seconded the motion. The meeting was adjourned. Respectfully submitted, Michelle Armbruster Library Director
Library Board of Trustees for the Elmwood Township Library District Meeting Minutes 6/9/14 Present: Harold Jehle, Jean Ann Plym, Kim DeSplinter, Tom Herman, Dale Runyon, Pam Paige, Monica Lampe & Michelle Armbruster Pam Paige called the meeting to order. The minutes of the May Meeting were approved as read. Jean Ann Plym made a motion to approve the following policies: Borrowing, Circulation, Disaster Plan, Unattended Children & Unattended Children Letter. Kim DeSplinter seconded the motion. The policies were approved. We reviewed Chapter 7, Collection Management of the Serving Our Public Standards for Illinois Public Libraries in accordance with the Per Capita Grant. Michelle Armbruster discussed Summer Reading prizes and dates. She also reminded everyone that there would not be a meeting in July. The next meeting is scheduled for August 11th. Dale Runyon made a motion to adjourn. Tom Herman seconded the motion. The meeting was adjourned. Respectfully submitted, Michelle Armbruster Library Director